R 111442Z JAN 12

ALCOAST 018/12
COMDTNOTE 4491
SUBJ: MANDATORY USE OF PARTS AND MATERIAL REQUEST/USE FORM, FORM
CG-4491
A. INVENTORY CONTROL POINT REMOTE STOCK LOCATION PARTS AND MATERIAL
REQUEST FORM POLICY, COMDTINST 4491.1 (SERIES)
B. PARTS AND MATERIAL REQUEST/USE FORM, FORM CG-4491
1. IN ACCORDANCE WITH REF A, ALL COAST GUARD UNITS HOLDING
PREPOSITIONED PARTS AND MATERIALS ACCOUNTED FOR BY THE AVIATION
LOGISTICS CENTER (ALC) OR SURFACE FORCES LOGISTICS CENTER (SFLC)
STOCK RECORD SYSTEM ARE REQUIRED TO USE REF B FOR REQUESTING AND
ISSUING PARTS FROM THEIR LOCAL STOCK. LOCAL MODIFICATIONS OR
SUBSTITUTIONS OF REF B ARE NOT AUTHORIZED.
2. UNITS MUST COMPLETE REF B IN FULL AND RETAIN COPIES IAW REF A FOR
AUDITING PURPOSES. THROUGH AUDITS, WE HAVE FOUND THERE ARE MANY UNITS
NOT COMPLYING WITH REF A. REF A WAS SPECIFICALLY DEVELOPED TO RESOLVE
A PROCEDURAL WEAKNESS FINDING DISCOVERED DURING AN EXTERNAL CFO
AUDIT. EXTERNAL AUDITORS WILL CHECK TO SEE IF THE COAST GUARD HAS
REMEDIATED THIS WEAKNESS BEGINNING THIS MONTH.
3. SFLC AND ALC WILL BE CONDUCTING A SAMPLE INSPECTION OF FORMS FROM
ALL UNITS IN THE NEAR FUTURE.  SPECIFIC SUBMISSION INSTRUCTIONS WILL
BE SENT BY THE RESPECTIVE LOGISTICS CENTER. DEPUTY OF OPERATIONAL
LOGISTICS (DOL) WILL ALSO EVALUATE FIELD UNIT COMPLIANCE WITH THIS
POLICY DURING LOGISTICS COMPLIANCE INSPECTIONS.
4. PARAGRAPH 7 IN REF A, TITLED FORMS/REPORTS, LISTS THREE WEB LINKS
FOR ACCESSING REF B.
5. FOR ANY QUESTIONS RELATED TO COMPLETING REF B WHEN THE AVIATION
LOGISTICS MANAGEMENT INFORMATION SYSTEM (ALMIS) IS BEING USED,
CONTACT MR. STEVEN SCHRUM (ALC) AT 252-334-5271, EMAIL
STEVEN.M.SCHRUM (AT) USCG.MIL.  ANY QUESTIONS RELATED TO COMPLETING
REF B WHEN THE NAVAL ENGINEERING SUPPLY SUPPORT SYSTEM (NESSS) IS
BEING USED, CONTACT MR. RICARDO ABOE (SFLC) AT 410-762-6589. EMAIL
RICARDO.L.ABOE (AT) USCG.MIL. BOTH ALC AND SFLC SHALL BE POSTING
WRITTEN PROCESS GUIDES FOR THE USE OF REF B WITHIN THE NEXT TWO
MONTHS.
6. RADM RONALD J. RABAGO, ASSISTANT COMMANDANT FOR ENGINEERING AND
LOGISTICS, SENDS.
7. INTERNET RELEASE AUTHORIZED.