R 271828Z OCT 09 ALCGPSC 064/09 SUBJ: PY10 ACTIVE DUTY CWO APPOINTMENT BOARD TIMELINES A. SCHEDULE OF ADPL OFFICER PERSONNEL BOARDS AND PANELS, COMDTINST 1401.5AE B. ACTIVE DUTY CWO APPOINTMENT GUIDE C. CG PERSMAN, COMDTINST M1000.6A, ARTICLE 1.D D. COMDT COGARD WASHINGTON DC 132044Z JUL 07, ALCOAST 341/07 E. COMDT COGARD WASHINGTON DC 121242Z OCT 07, ALCOAST 481/07 F. COMDT COGARD WASHINGTON DC 151826Z OCT 07, ALCOAST 489/07 G. COMDT COGARD WASHINGTON DC 162345Z JUL 09, ALCOAST 409/09 H. SCOPE OF WARRANT SPECIALTIES 1. THIS MESSAGE ANNOUNCES THE SCHEDULE AND REQUIREMENTS FOR THE PY10 CWO APPOINTMENT BOARD. PER REF A, THE CWO APPOINTMENT BOARD WILL CONVENE ON 13 APR 2010. PLEASE READ CAREFULLY AND PAY PARTICULAR ATTENTION TO THE REFERENCES ABOVE, THE DEADLINES, THE REQUIREMENTS LISTED BELOW, AND THE DIRECT ACCESS GUIDANCE PROVIDED. 2. REF B WAS CREATED BY CG PSC TO PROVIDE PROCEDURES AND GUIDANCE ON THE CWO APPOINTMENT PROCESS. APPLICANTS, UNITS, AND SERVICING PERSONNEL OFFICES (SPO) SHALL USE THIS GUIDE AND ITS CHECKLISTS TO ENSURE ELIGIBILITY REQUIREMENTS ARE MET AND DIRECT ACCESS FUNCTIONS, I.E., E-RESUME/E-INTERVIEW SUBMISSION, ETC., ARE SUBMITTED/COMPLETED CORRECTLY. REFS D AND G INCLUDE THE ISS AND MLES SPECIALTIES, AND WILL BE INCORPORATED INTO A FUTURE CHANGE OF REF C. REFS B AND H ARE AVAILABLE UNDER 'IMPORTANT LINKS' AT: HTTP://WWW.USCG.MIL/PSC/OPM/OPM1/OPM-1BOARDS.ASP 3. THE FOLLOWING IS THE NORMAL PATH FOR ALL ENLISTED RATING TO CWO SPECIALTIES: ENLISTED RATING CWO SPECIALTY AMT/AET AVIATION ENGINEERING (AVI) BM BOATSWAIN (BOSN) DC MATERIAL MAINTENANCE (MAT) EM/MK NAVAL ENGINEERING (ENG) ET ELECTRONICS (ELC) FS/SK FINANCE AND SUPPLY (F(AND)S) GM WEAPONS (WEPS) HS MEDICAL ADMINISTRATION (MED) IS INTELLIGENCE SYSTEMS SPECIALIST (ISS) IT INFORMATION SYSTEMS MGMT (ISM) OS OPERATIONS SYSTEM SPECIALIST (OSS) PA PUBLIC INFORMATION (INF) YN PERSONNEL ADMINISTRATION (PERS) SPECIAL AGENTS (NOTE 1) CRIMINAL INVESTIGATOR (INV) AST/MST (NOTES 2 AND 3) MARINE SAFETY SPECIALIST DECK (MSSD) DC/EM/MK (NOTE 3) MARINE SAFETY SPECIALIST ENG (MSSE) ME (NOTE 4) MARITIME LAW ENFORCEMENT AND SECURITY SPECIALIST (MLES) (NOTE 1) SPECIAL AGENTS APPLYING TO THE INV SPECIALTY SHALL FOLLOW THE DEADLINES LISTED BELOW AND THE ELIGIBILITY REQUIREMENTS LISTED IN ART 1.D.15 OF REF C. (NOTE 2) IAW REF E, THE BM AND GM RATINGS ARE NO LONGER ELIGIBLE FEEDER RATINGS INTO MSSD. (NOTE 3) IAW REF F, THE REQUIREMENT OF NORMAL COLOR PERCEPTION HAS BEEN REMOVED FOR APPLICANTS TO BOTH MSS SPECIALTIES. (NOTE 4) IF THE "ME 2009 SWE ELIGIBILITY LIST" HAS NOT BEEN RELEASED PRIOR TO THE E-RESUME DEADLINE BELOW, MEMBERS AND COMMANDS WILL BE AFFORDED ADDITIONAL TIME FOR E-RESUME SUBMISSION WITH COMMAND ENDORSEMENTS. 4. MEMBERS WILL ONLY BE ALLOWED TO COMPETE FOR ONE SPECIALTY THIS APPOINTMENT CYCLE. COMMANDING OFFICERS SHOULD REVIEW REF C, AND MUST ENSURE A MEMBER'S SUITABILITY FOR APPOINTMENT, PRIOR TO PROVIDING A POSITIVE RECOMMENDATION. IN ADDITION, FOR MEMBERS APPLYING FOR THE ISM OR OSS SPECIALTIES, COMMANDING OFFICERS SHOULD REVIEW REF H, WHICH CONTAINS A DESCRIPTION OF THE DUTIES, ADDITIONAL ELIGIBILITY REQUIREMENTS, AND QUALIFICATIONS REQUIRED OF THESE SPECIALTIES. NORMAL COLOR PERCEPTION IS REQUIRED FOR CANDIDATES APPLYING TO AVI, BOSN, ELC, ENG, INF, MED, WEPS, ISM, OSS, MLES, AND INV. NORMAL HEARING IS ALSO REQUIRED FOR INV APPLICANTS. BECAUSE THERE IS NO SERVICE NEED TO ALLOW MEMBERS WHO DO NOT MEET THE NORMAL COLOR PERCEPTION OR HEARING REQUIREMENT TO APPLY, WAIVERS OF THESE REQUIREMENTS WILL NOT BE GRANTED. THE ONLY EXCEPTION ARE THOSE IT OR OS ENLISTED PERSONNEL WITHOUT NORMAL COLOR VISION WHO WERE PREVIOUSLY GRANDFATHERED INTO THEIR RESPECTIVE RATINGS OR WERE SELECTED FROM OTHER RATINGS BY A PANEL TO LATERAL TO IT OR OS, AND MK ENLISTED PERSONNEL WHO ENTERED THE MK RATING, WHETHER MK A-SCHOOL OR STRIKER PROGRAM, PRIOR TO 1 OCT 2001. COMMANDING OFFICERS MAY FAVORABLY ENDORSE E-RESUMES OF IT, OS, OR MK ENLISTED MEMBERS WHO WERE PREVIOUSLY GRANDFATHERED UPON VERIFICATION OF ONE OF THE ABOVE REASONS AND REMAINING ELIGIBILITY REQUIREMENTS OF REF C. GRADUATES OF IT OR OS "A" SCHOOLS AND ENLISTED MBRS WHO ENTERED THE MK RATING 1 OCT 2001 AND THEREAFTER, MUST HAVE NORMAL COLOR VISION TO PARTICIPATE IN THE CWO PROCESS. THIS REQUIREMENT WILL NOT BE WAIVED. 5. MEMBER: AFTER MEETING ALL OF THE ELIGIBILITY REQUIREMENTS CONTAINED IN REF C, APPLICANTS MUST SUBMIT AN E-RESUME VIA THEIR COMMANDING OFFICER TO OBTAIN A POSITIVE RECOMMENDATION FOR APPOINTMENT TO CWO. THE COMMANDING OFFICER'S RECOMMENDATION IS THE MOST IMPORTANT STEP IN THE CWO APPOINTMENT PROCESS AS THE RECOMMENDATION ASSISTS THE SERVICE IN AFFIRMING THE CANDIDATE'S MENTAL, MORAL, PHYSICAL, AND PROFESSIONAL QUALIFICATIONS FOR APPOINTMENT TO CHIEF WARRANT OFFICER. A. PRIOR SERVICE MEMBERS AND ELIGIBLE RESERVE MEMBERS MUST PAY CLOSE ATTENTION TO THE TIME IN GRADE (TIG) LISTED ON THE PDE AND PROFILE LETTER. DIRECT ACCESS CANNOT DISTINGUISH BETWEEN ACTIVE DUTY TIME AND RESERVE TIME LEADING IT TO OVERSTATE ALL TIG FOR MEMBERS WITH RESERVE TIME. ONLY ACTIVE DUTY TIME MAY BE COUNTED TOWARDS TIG, WHICH MAY REQUIRE MANUAL CALCULATION AND ADJUSTMENT FOR SOME MEMBERS. IF YOU THINK YOUR TIG NEEDS TO BE ADJUSTED NOTIFY YOUR SPO TO COMPLETE A STATEMENT OF CREDITABLE SERVICE (SOCS). B. TITLE 10 AND SELRES MEMBERS ARE NOT ELIGIBLE TO APPLY. C. THE SEA TIME LISTED ON THE CWO APPOINTMENT PDE ONLY LISTS TOTAL SEA TIME AS AN E-6 OR ABOVE. THIS TIME DOES NOT INCLUDE CREDITABLE SEA TIME WHILE TAD AND SEA TIME AT TACLET, LEDETS, ETC. THIS TIME WILL HAVE TO BE MANUALLY CALCULATED TO ENSURE ELIGIBILITY FOR BOSN AND ENG APPLICANTS. IF YOU THINK YOUR SEA TIME NEEDS TO BE RECALCULATED NOTIFY YOUR SPO AND INFORM THE CG PSC (OPM-1) POC. 6. COMMAND/COMMANDING OFFICER: THE APPLICANT'S UNIT AND/OR SPO PERSONNEL DATA RECORD SHALL BE REVIEWED PRIOR TO MAKING THE RECOMMENDATION. APPLICANTS AND COMMANDING OFFICERS ARE DIRECTED TO ARTICLE 1.D.3 OF REF C FOR GUIDANCE AND SPECIFIC SUITABILITY ISSUES. ONLY THE CO'S ENDORSEMENT IS AUTHORIZED. AN OFFICER IN CHARGE SHALL FORWARD THE E-RESUME UP THE CHAIN OF COMMAND FOR APPROPRIATE APPROVAL. COMMANDS WILL BE NOTIFIED OF E-RESUMES RECEIVED WITHOUT THE CO'S ENDORSEMENT. 7. A FULLY-WORDED CO ENDORSEMENT IS NOT REQUIRED OR DESIRED. CO SHALL CONVEY A POSITIVE ENDORSEMENT BY SIMPLY ENDORSING THE MEMBER'S E-RESUME WITH "ELIGIBLE AND RECOMMENDED." CANDIDATES NOT EARNING A CO RECOMMENDATION SHOULD HAVE AN ENDORSEMENT READING "NOT RECOMMENDED." THESE ONE-LINE ENDORSEMENTS HELP CG PSC-OPM-1 EASILY VERIFY ELIGIBILITY. ONLY ENDORSEMENTS FROM THE IMMEDIATE COMMAND ARE AUTHORIZED. 8. THE DEADLINES ARE: 1 JAN 2010: DEADLINE FOR APPLICANTS TO HAVE COMPLETED ALL ELIGIBILITY REQUIREMENTS PER REF C, INCLUDING COMMANDING OFFICER'S RECOMMENDATION. 2 JAN 2010: DEADLINE FOR COMMAND SUBMISSION OF ENLISTED EMPLOYEE REVIEW (EER) IN DIRECT ACCESS. THIS IS TO ENSURE THE EER IS AVAILABLE FOR THE COMPUTATION OF THE EVAL PRE- BOARD FACTOR. NO INTERVENTION WILL OCCUR FOR EERS RECEIVED AFTER 2 JAN 2010 FOR THIS BOARD. APPLICANTS AND UNITS ARE REMINDED THAT EXTRA ATTENTION TO THIS REQUIREMENT IS NEEDED FOR EER END OF PERIOD 30 NOV 2009 FOR ANNUAL E-8 AND SEMIANNUAL E-6 EER'S. COMMANDS ARE REMINDED: DUE TO THE REQUIREMENT OF A MINIMAL 184 DAY OBSERVATION PERIOD, IT IS ACCEPTABLE FOR APPLICANTS RECENTLY PROMOTED TO E-7 TO GO BEFORE THE BOARD WITHOUT AN E-7 EER (SEE ART 10.B.5.B OF REF C). 4 JAN 2010: DEADLINE FOR SUBMISSION OF E-RESUME AND E- INTERVIEW IN DIRECT ACCESS. 5 JAN 2010: CG PSC (OPM-1) WILL COMPILE A LIST FROM DIRECT ACCESS OF ALL CWO APPOINTMENT BOARD APPLICANTS THAT HAVE SUBMITTED E-RESUMES AND HAVE APPROVED E-INTERVIEWS. THIS LIST WILL NOT BE PUBLISHED. 12 JAN 2010: MEMBER CAN LOG ON TO DIRECT ACCESS AND VIEW/VALIDATE THEIR PERSONAL DATE EXTRACT (PDE). SELECT FROM THE HOME MENU BAR "SELF-SERVICE", "EMPLOYEE", "VIEW", AND "PDE". MEMBERS UNABLE TO VIEW THEIR PDE MAY NOT HAVE SUBMITTED THEIR E-RESUME PROPERLY. APPLICANTS UNABLE TO VIEW/VALIDATE THEIR PDE MUST NOTIFY THEIR COMMANDING OFFICER, SPO, AND CG PSC (OPM-1) IMMEDIATELY SO CORRECTIVE ACTION CAN BE EXPEDITED TO ENSURE CONSIDERATION IN THE CYCLE, OR A DUPLICATE PDE (IF PREVIOUSLY PRODUCED, BUT NOT RECEIVED) CAN BE PROVIDED TO MBR. 27 JAN 2010: DEADLINE FOR CORRECTIVE ACTION TO PDE. THE UNIT AND SPO DEADLINE FOR COORDINATING CORRECTIONS TO MEMBER'S PDE (TIS, TIG, TIME AS E-6, TIME AS E-7 - E-9, SEA DUTY, ETC.) AND GETTING THE CORRECTIONS ENTERED IN DIRECT ACCESS. 1 FEB 2010: MEMBERS CAN LOG INTO DIRECT ACCESS AND VIEW THEIR PROFILE LETTER. SELECT FROM THE HOME MENU BAR "SELF- SERVICE", "EMPLOYEE", "VIEW", AND "PROFILE LETTER". THE PRE-BOARD SCORE IS A LIVE NUMBER AND WILL CONTINUALLY CHANGE AS CANDIDATE INFORMATION IS CHANGED OR CORRECTED. THE SCORE USED FOR THE PRE-BOARD ELIGIBILITY LIST WILL BE FINALIZED ON 10 FEB 2010. 17 FEB 2010: CG PSC WILL PUBLISH THE PRE-BOARD ELIGIBILITY LIST BY ALCGPSC. THIS LIST CONSISTS OF THOSE APPLICANTS WHOSE PRE-BOARD SCORES ON 10 FEB 2010 QUALIFY THEM AS PRIMARY OR ALTERNATE CANDIDATES. 10 MAR 2010: RECOMMENDATION FILES: OER AND CANDIDATE RESUMES DUE IN CG PSC-OPM-1 FOR ALL PRIMARY AND ALTERNATE CANDIDATES AS PUBLISHED IN THE PREBOARD ELIGIBILITY LIST. RECOMMENDATION FILES ARE NOT TO BE MAILED. CANDIDATES SHALL FAX RECOMMENDATION FILES TO (202)493-1618, OR SCAN AND EMAIL TO CG PSC-OPM-1 POC (SCAN AND EMAIL VICE FAX NORMALLY PROVIDES BETTER QUALITY IMAGE, AND IS THE PREFERRED OPTION FOR SUBMISSION OF RECOMMENDATION FILES). 13 APR 2010: BOARD CONVENES. 9. IN ORDER TO MAINTAIN FAIRNESS TO ALL CANDIDATES IN THIS HIGHLY COMPETITIVE PROCESS, THERE WILL BE NO EXCEPTIONS MADE TO THE PUBLISHED DEADLINES. THE APPLICANT BEARS THE RESPONSIBILITY FOR DETECTING ERRORS AND MUST WORK CLOSELY WITH HIS OR HER COMMAND TO CORRECT ANY ERRORS. IN PAST YEARS, MEMBERS HAVE FAILED TO FOLLOW-UP ON NON-RECEIPT OF PDES, RESULTING IN A LOSS OF ELIGIBILITY FOR CONSIDERATION. MEMBERS MUST FOLLOW-UP AND TAKE RESPONSIBILITY FOR THIS UNIQUE OPPORTUNITY TO JOIN THE COMMISSIONED OFFICER CORPS. 10. THOSE APPLICANTS TOUR COMPLETE IN AY 2010 MUST PAY PARTICULAR ATTENTION TO THE CWO APPOINTMENT E-RESUME PROCESS. APPLICANTS THAT HAVE ALREADY SUBMITTED AN E-RESUME FOR AY 2010 AND NOW WISH TO SUBMIT AN E-RESUME FOR THE CWO APPOINTMENT BOARD, SHALL LOG INTO DIRECT ACCESS AS OUTLINED IN PARA 4 OF REF B., TO REORDER THE POSITIONS IN THE JOB BASKET SO THAT THE "WARRANT APPOINTMENT" POSITION BECOMES THE LAST CHOICE. BECAUSE THE ASSIGNMENT OFFICERS CAN ONLY VIEW THE LATEST E-RESUME SUBMITTED, COMMANDS WILL NEED TO "CUT-N-PASTE" PREVIOUSLY SUBMITTED ENDORSEMENTS INTO THE NEWLY SUBMITTED E-RESUMES PRIOR TO FINAL SUBMISSION. NOTE: ONLY ONE E-RESUME CAN BE COMPLETED EACH DAY. DIRECT QUESTIONS TO CG PSC-OPM-1 POC. 11. IT IS RECOMMENDED THAT APPLICANTS TAKE ADVANTAGE OF THIS TIMELINE AND START PREPARING THEIR RESUMES AND OER INPUT NOW IN ANTICIPATION OF THE 10 MAR 2010 DEADLINE. 12. UNITS OR AFLOAT COMMANDS WITH LIMITED OR NO ACCESS TO DIRECT ACCESS AND UNABLE TO COMPLY WITH ANY OF THE ABOVE LISTED REQUIREMENTS OR DEADLINES SHOULD NOTIFY THE CG PSC (OPM-1) POC AS SOON AS POSSIBLE TO WORK OUT AN ALTERNATIVE SOLUTION. 13. THE SUBJECT LINE OF ANY EMAIL OR MSG TRAFFIC RELATING TO THE 2010 CWO APPOINTMENT BOARD MUST READ "PY10 ACTIVE DUTY CWO APPOINTMENT BOARD." 14. THE CONTENT OF YOUR PERSONNEL RECORD IS YOUR RESPONSIBILITY. CANDIDATES ARE HIGHLY ENCOURAGED TO REVIEW PARA 11 OF REF B FOR CG PSC IPDR (IMAGED PERSONNEL DATA RECORD) GUIDANCE. DIRECT ACCESS AND THE IPDR ARE TWO DIFFERENT SYSTEMS AND OFTEN DO NOT MATCH. THE CONTENTS OF DIRECT ACCESS DO NOT CONTAIN ACTUAL IMAGED DOCUMENTS, SUCH AS THE AWARD CITATIONS OR COLLEGE TRANSCRIPTS. WHERE SPECIFIC CONTENTS OF DIRECT ACCESS ARE PROVIDED TO THE BOARD, IT IS OF PARAMOUNT IMPORTANCE AND HIGHLY ENCOURAGED THAT EACH CANDIDATE ENSURES THE IMAGED CONTENT OF THE IPDR IS CORRECT AND UP TO DATE. THE CG PSC-PSD-MR POC FOR RECORD COPIES AND IPDR CONTENT IS MR. HARRISON MORTEN (202)493-1670 OR MR. JOHN EVANS (202)493-1661. PROCEDURES FOR OBTAINING A COPY OF AN OFFICIAL RECORD CAN BE FOUND AT: HTTP://WWW.USCG.MIL/PSC/ADM/ADM3/. 15. CG PSC-OPM-1 POC: CWO JAMES DIGNAN AT (202)493-1613. PREFERRED METHOD OF COMMUNICATION IS EMAIL TO: JAMES.M.DIGNAN(AT)USCG.MIL. 16. INTERNET RELEASE AUTHORIZED.