R 072055Z MAR 13 ALCGPSC 037/13 SUBJ: OER SUBMISSIONS AND PY14 OFFICER SELECTION BOARDS A. OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3 (SERIES) B. RESERVE POLICY MANUAL, COMDTINST M1001.28 (SERIES), SECTION 7.A C. COMDT COGARD WASHINGTON DC 182020Z MAR 09/ALCOAST 154/09 D. COMDT COGARD WASHINGTON DC 261900Z MAY 09/ALCOAST 317/09 1. PER REF (A), MOST OFFICER EVALUATION REPORTS (OERS) ARE SCHEDULED TO ARRIVE AT CG PSC BETWEEN MAY AND SEPTEMBER. SUBMISSION SCHEDULES ARE OUTLINED IN ARTICLE 5.A.3.A.1 OF REF (A). OFFICERS INDICATED IN THIS MESSAGE AND OFFICERS ABOVE ZONE FOR SELECTION SHALL NOT DELAY SUBMISSION OF THEIR ANNUAL/SEMIANNUAL/BIENNIAL OER PAST ESTABLISHED DUE DATES, UNLESS THE REPORTED-ON OFFICER HAS AN APPROVED RETIREMENT LETTER OR VOLUNTARY RESIGNATION ON FILE AND HAS RECEIVED AN APPROVED WAIVER FROM OPM-3 OR RPM-1 TO SUBMIT A CONTINUITY OER. 2. IN PREPARATION FOR PROMOTION YEAR 2014 (PY14) SELECTION BOARD SEASON, THE FOLLOWING INFORMATION IS PROVIDED FOR PLANNING PURPOSES ONLY. MANY PERSONNEL MANAGEMENT DECISIONS ARE STILL BEING FINALIZED INCLUDING PY14 ZONE SIZES, NUMBERS TO SELECT, OPPORTUNITIES OF SELECTION, CONTROLLED GRADE AUTHORIZATIONS, ETC. ACTUAL ZONE SIZES WILL BE PUBLISHED ONCE ALL PERSONNEL DECISIONS HAVE BEEN MADE. SIGNAL NUMBERS (SIGNO) NOTED BELOW ARE FROM THE 2013 REGISTER OF OFFICERS AVAILABLE ON THE OPM PORTAL WEBSITE HTTPS://CGLINK.USCG.MIL/E77DD412 OR HTTP://WWW.USCG.MIL/PSC/OPM/OPM1/OPM-1REGISTER.ASP. 3. FOR PLANNING PURPOSES, THE FOLLOWING ACTIVE DUTY PROMOTION LIST (ADPL) OFFICERS MAY BE CONSIDERED BY A SELECTION BOARD AND SHOULD NOT DELAY THEIR REGULARLY SCHEDULED OER: A. RDML SEL: CAPTAINS WITH A DATE OF RANK (DOR) OF 01JUL11 OR EARLIER. B. CAPT CONT: CAPTAINS WITH A DOR OF 01JUL10 OR EARLIER, NOT PREVIOUSLY CONSIDERED. C. CAPT SEL: COMMANDERS WITH SIGNO LESS THAN/EQUAL TO 698. D. CDR SEL: LIEUTENANT COMMANDERS WITH SIGNO LESS THAN/EQUAL TO 1754. E. LCDR SEL: LIEUTENANTS WITH SIGNO LESS THAN/EQUAL TO 3417. F. LT SEL: LIEUTENANTS (JUNIOR GRADE) WITH A DOR OF 01JUL12 OR EARLIER. G. LTJG SEL: JUNE 2013 BOARD: ALL ENSIGNS WITH A DOR OF 31JUL12 OR EARLIER. H. LTJG SEL: NOVEMBER 2013 BOARD: ALL ENSIGNS WITH A DOR OF 31JAN13 OR EARLIER. I. CWO4 SEL: CHIEF WARRANT OFFICER 3 WITH A DOR OF 15DEC10 OR EARLIER. J: CWO3 SEL: CHIEF WARRANT OFFICER 2 WITH A DOR OF 15DEC10 OR EARLIER. 4. PER REF (A), THE FOLLOWING INACTIVE DUTY PROMOTION LIST (IDPL)/ PCTS OFFICERS ARE ALSO CONSIDERED FOR SELECTION IF AN ADPL RUNNING MATE IS CONSIDERED FOR SELECTION. FOR PLANNING PURPOSES, THE FOLLOWING IDPL OFFICERS SHOULD NOT DELAY THEIR REGULARLY SCHEDULED OER: A. RDML SEL: CAPTAINS WITH A DATE OF RANK (DOR) OF 01JUL11 OR EARLIER. B. CAPT RETENTION: CAPTAINS WITH A DOR OF 01JUL13 OR EARLIER. C. CAPT SEL: COMMANDERS WITH SIGNO LESS THAN/EQUAL TO 673A. COMMANDERS ABOVE AND IN ZONE, NOT AWAITING PROMOTION OFF A PREVIOUS SELECTION LIST, MUST HAVE A SPECIAL OER ENDING ON OR BEFORE 31MAR13. D. CDR SEL: LIEUTENANT COMMANDERS WITH SIGNO LESS THAN/EQUAL TO 1735A. LIEUTENANT COMMANDERS ABOVE AND IN ZONE, NOT AWAITING PROMOTION OFF A PREVIOUS SELECTION LIST, MUST HAVE A SPECIAL OER ENDING ON OR BEFORE 30APR13. E. LCDR SEL: LIEUTENANTS WITH SIGNO LESS THAN/EQUAL TO 3385A. LIEUTENANTS ABOVE AND IN ZONE, NOT AWAITING PROMOTION OFF A PREVIOUS SELECTION LIST, MUST HAVE A SPECIAL OER ENDING ON OR BEFORE 31MAY13. F. LT SEL: LIEUTENANTS (JUNIOR GRADE) WITH A DOR OF 01JUL12 OR F. LT SEL: LIEUTENANTS (JUNIOR GRADE) WITH A DOR OF 01JUL12 OR EARLIER. LIEUTENANTS (JUNIOR GRADE) ABOVE AND IN ZONE, NOT AWAITING PROMOTION OFF A PREVIOUS SELECTION LIST, MUST HAVE A SPECIAL OER ENDING ON OR BEFORE 30JUN13. G. LTJG SEL: JUNE 2013 BOARD: ALL ENSIGNS WITH A DOR OF 31JUL12 OR EARLIER. H. LTJG SEL: NOVEMBER 2013 BOARD: ALL ENSIGNS WITH A DOR OF 31JAN13 OR EARLIER. I. CWO4 SEL: CHIEF WARRANT OFFICER 3 WITH A DOR OF 15DEC10 OR EARLIER. J: CWO3 SEL: CHIEF WARRANT OFFICER 2 WITH A DOR OF 15DEC10 OR EARLIER. 5. OERS FOR ALL OFFICERS SHOULD ARRIVE AT CG PSC (OPM-3 FOR ADPL, RPM-1 FOR IDPL) NLT 45 DAYS AFTER THE END OF PERIOD (EOP) DATE TO PROVIDE AMPLE OPPORTUNITY FOR REVIEW, CORRECTIONS (WHEN REQUIRED), VALIDATION AND ENTRY INTO AN OFFICER'S OFFICIAL RECORD. RATING CHAIN MEMBERS ARE REMINDED TO ENSURE THAT THE CORRECT FORMS (CG FORM 5310 A/B/C/D, REVISION 02/09) ARE USED FOR ALL OERS SUBMITTED. CURRENT FORMS AND REVISIONS ARE FOUND AT HTTP://WWW.USCG.MIL/FORMS/OER.ASP. =SECTION 02========================================= AS A REMINDER, AWARDS ARE NO LONGER ATTACHED TO OERS. ROUTE ADPL OER SUBMISSIONS TO ARL-PF-CGPSC-OPMOER(AT)USCG.MIL, IDPL OER SUBMISSIONS TO ARL-PF-CGPSC-RPMOER(AT)USCG.MIL. 6. THOSE OFFICERS LISTED ABOVE MAY NOT DELAY AN ANNUAL/SEMIANNUAL OER WHEN IT WOULD NORMALLY BE REQUIRED. HOWEVER, IF AN OFFICER'S ANNUAL/SEMIANNUAL OER IS OPTIONAL, E.G., THEY RECENTLY COMPLETED AN OER FOR CHANGE IN REPORTING OFFICER, THEN THEY SHOULD CONSIDER SUBMITTING AN ANNUAL/SEMIANNUAL OER IF THE NEXT REQUIRED REPORT, E.G., DETACHMENT OF OFFICER, ETC., CANNOT BE DELIVERED TO COMMANDER (CG PSC-RPM-1) OR (CG PSC-OPM-3) 45-DAYS BEFORE THE SELECTION BOARD OR PANEL MEETS. THIS ENSURES ENOUGH TIME FOR CG PSC TO GET THE OER INTO THE RECORD PRIOR TO THE BOARD OR PANEL. 7. FOR ENSIGNS GOING BEFORE THE FALL ADPL LTJG BOARD, THE EOP REMAINS 30SEP13. HOWEVER, RATING CHAINS MUST ENSURE OER SUBMISSIONS REACH PSC NLT 31OCT13. 8. LTJGS ABOVE AND IN ZONE (ADPL AND IDPL) MUST HAVE A CURRENT OER ENDING ON OR BEFORE 30JUN13 VICE 31JUL13 TO ENSURE ENOUGH TIME TO COMPLETE THE VALIDATION PROCESS AND ENTER THE OER INTO THE OFFICER'S RECORD. 9. AS OUTLINED IN ARTICLE 5.A.3.C.(1)(C) OF REF (A), SPECIAL OERS MAY BE SUBMITTED FOR OFFICERS BEING CONSIDERED BY SELECTION PANELS OR SELECTION BOARDS FOR PROMOTION, EXTENSION, OR CONTINUATION. THE PERIOD OF REPORT MUST BE AT LEAST 92 DAYS FOR A SEMIANNUAL SCHEDULE AND 182 DAYS FOR AN ANNUAL SUBMISSION SCHEDULE AND THE OER MUST ARRIVE AT CG PSC NOT LATER THAN 45 DAYS BEFORE THE BOARD OR PANEL'S CONVENING DATE. OTHER OER OCCASION OF REPORTS SHALL NOT BE DELAYED PAST THE NORMAL SUBMISSION MONTHS TO COMPLETE A SPECIAL OER. EXTENSIONS WILL NOT BE GRANTED. 10. RESERVE OFFICERS ON ACTIVE DUTY FOR OPERATIONAL SUPPORT (ADOS) OR INVOLUNTARY ACTIVE DUTY (IDT) MUST FOLLOW POLICIES OUTLINED IN REF (A). REPORTING OF DAYS PERFORMED ON IDT/ADT/ADOS MUST BE INCLUDED AT THE END OF SECTION 2 OF THE OER. 11. FOR OFFICERS ASSIGNED TO DUTY UNDER INSTRUCTION (DUINS) WHO ARE IN OR ABOVE ZONE FOR PROMOTION SHALL FOLLOW THE REGULAR DUINS SUBMISSION SCHEDULE. OFFICERS ON AN ANNUAL SUBMISSION SCHEDULE (OR THE APPROPRIATE DUINS PROGRAM MANAGERS) SHALL SUBMIT AN OER ONCE A YEAR IN CONJUNCTION WITH THE SCHOOL'S ACADEMIC SCHEDULE, NORMALLY 30 JUN. OFFICERS ON A SEMIANNUAL SUBMISSION SCHEDULE (OR THE APPROPRIATE DUINS PROGRAM MANAGERS) SHALL SUBMIT AN OER TWICE A YEAR IN CONJUNCTION WITH THE SCHOOL'S ACADEMIC SCHEDULE NORMALLY 31 JAN AND 30 JUN. 12. AN OER (INCLUDING DUINS) PERIOD OF REPORT CANNOT EXCEED 18 MONTHS FOR ANNUAL REPORTS, 12 MONTHS FOR SEMIANNUAL REPORTS, OR 30 MONTHS FOR BIENNIAL REPORTS. WAIVERS FROM THIS REQUIREMENT WILL NOT BE GRANTED. BE GRANTED. 13. PER REF (C), OFFICERS ELIGIBLE FOR CONSIDERATION BY BOARDS AND PANELS SHOULD REVIEW THEIR PERSONAL DATA, INCLUDING THE ELECTRONICALLY IMAGED PERSONNEL DATA RECORD (EI-PDR) AND INFORMATION IN DIRECT ACCESS AS DISPLAYED IN THEIR EMPLOYEE SUMMARY SHEET (ESS) TO ENSURE CORRECTNESS AND COMPLETENESS OF THE RECORD WELL BEFORE THE CONVENING DATE OF THE APPLICABLE BOARD OR PANEL. THE ESS IS ROUTINELY USED BY BOARDS AND PANELS. WHILE OFFICER SPECIALTY CODES (OSC) MAY APPEAR, THE OFFICER SPECIALTY MANAGEMENT SYSTEM (OSMS) IS STILL PENDING IMPLEMENTATION. BOARDS AND PANELS ARE BRIEFED NOT TO UTILIZE OSC INFORMATION UNTIL OSMS IS LAUNCHED. OPM-3 AND RPM-1 ENSURE OERS ARE VALIDATED AND SENT OFF FOR IMAGING INTO AN OFFICER'S RECORD BUT DO NOT VERIFY THE RECORD IS IMAGED. WE HIGHLY RECOMMEND CANDIDATES CONFIRM THEIR RECORD IS COMPLETE. VERBAL AND E-MAIL REQUESTS WILL NOT BE ACCEPTED. PLEASE VISIT HTTP://WWW.USCG.MIL/PSD/MR FOR FURTHER INFORMATION ON HOW TO RECEIVE A COPY OF YOUR EI-PDR. 14. THE RECORD OF PROFESSIONAL DEVELOPMENT (CG-4082) IS AN EXTREMELY HELPFUL TOOL FOR COMMUNICATING ACCOMPLISHMENTS TO A BOARD/PANEL. THE QUALITY OF THE INFORMATION IS WHAT IS MOST IMPORTANT, NOT THE QUANTITY. EACH OFFICER SHOULD REVIEW THEIR CURRENT CG-4082 WITH THE FOLLOWING CONSIDERATIONS: A. THE FORM SHOULD NOT BE USED TO CAPTURE ROUTINE, MANDATED TRAINING. B. WHEN DOCUMENTING EDUCATION ACCOMPLISHMENTS AND/OR CERTIFICATIONS, USE THE CG-4082 TO PROVIDE BASIC INFORMATION SUCH AS THE NAME OF THE COURSE, QUALIFICATIONS, THE INSTITUTION ATTENDED AND, IF APPLICABLE, THE GRADE OR GPA. 15. FOR RESERVE OFFICERS, THE RESERVE OFFICER PERSONAL RESUME (CG-5481) IS NO LONGER ACCEPTED. ALL INFORMATION SHALL BE COMMUNICATED IN THE OFFICER'S ESS OR CG-4082. 16. FOR ADDITIONAL INFORMATION REGARDING OER SUBMISSION REQUIREMENTS, CONTACT CG PSC-OPM-3 (ADPL OFFICERS) OR CG PSC-RPM-1 (IDPL OFFICERS) OR VISIT HTTP://WWW/USCG.MIL/PSC/ FOR LINKS TO OPM-3 AND RPM-1. 17. RDML DAVE CALLAHAN, COMMANDER, PERSONNEL SERVICE CENTER, SENDS. 18. INTERNET RELEASE AUTHORIZED.