R 062059Z FEB 12

ALCGPSC 022/12
SUBJ: MILITARY PERSONNEL DATA RECORDS (PDR) REVIEW UPDATE AND
ALTERNATE SSN VERIFICATION METHOD
A. ALCOAST 236/11
B. ALCGPSC 098/11
C. MILITARY PERSONNEL DATA RECORDS (PDR) SYSTEM, COMDTINST M1080.1
(SERIES)
1. SPO REVIEWS OF ALL MILITARY PDRS WAS DIRECTED BY REF A TO VALIDATE
THE COMPLETENESS OF PERMANENT SOURCE DOCUMENTATION SUPPORTING KEY
MILITARY PAYROLL TRANSACTIONS AND TO PREPARE COAST GUARD PDRS FOR
ANNUAL FINANCIAL AUDITS.  REF B DIRECTED SOURCE DOCUMENTS TO BE
PROVIDED TO SPOS BY 31 OCT 2011.  TO DATE, 13 PERCENT OF ALL RECORDS
STILL REQUIRE ONE OR MORE SOURCE DOCUMENTS FOR AUDIT COMPLIANCE.
2. FOR THOSE WHO ARE IN PROCESS, OR HAVE NOT YET PROVIDED THEIR SPO
WITH THE MISSING ITEMS, YOU ARE REQUESTED TO MAKE THIS A TOP
PRIORITY. COMMANDING OFFICERS ARE ALSO REQUESTED TO CONVEY TO THEIR
PERSONNEL THE IMPORTANCE OF THIS REQUIREMENT AND ENSURE THAT MEMBERS
PROVIDE THE APPROPRIATE SOURCE DOCUMENTATION TO THEIR SPO YEOMAN.
3. IN AN EFFORT TO IMPROVE EFFICIENCY, THE SOCIAL SECURITY
ADMINISTRATIONS SSN VERIFICATION SERVICE (SSNVS) HAS BEEN APPROVED AS
AN ALTERNATE METHOD OF VERIFYING MEMBER SSNS INSTEAD OF PROVIDING
THEIR SOCIAL SECURITY CARD.
A. MEMBERS IDENTIFIED BY THEIR SPO (IN DCMS-81 SPO-PDR REVIEW
DATACALL) AS MISSING A SOCIAL SECURITY CARD WILL BE CONSIDERED FOR
THIS ALTERNATE VALIDATION PROCESS. MBRS/SPOS DO NOT NEED TO SUBMIT
INDIVIDUAL REQUESTS.
B. PSC-BOPS-C WILL USE DCMS-81 DATACALL INFO TO RUN MBRS NAME, SSN
AND DOB THROUGH THE SSNVS.  IF MBRS SSN IS VALID AND MATCHES NAME AND
DOB, BOPS WILL EMAIL MBR AND MBRS SPO A DIGITALLY SIGNED CG-3307
VALIDATING MBRS SSN. MEMBER MUST ACKNOWLEDGE THE CG-3307 BY DIGITALLY
OR MANUALLY SIGNING IT AND FORWARDING IT TO THEIR SPO YN FOR FILING
IN THEIR PDR IN LIEU OF THEIR SS CARD.
C. IF MBRS SSN IS INVALID OR DOES NOT MATCH BOTH NAME AND DOB, BOPS
WILL NOTIFY THE MEMBER AND THEIR SPO VIA EMAIL. ONCE RESOLVED, MBRS
SPO SHOULD CONTACT PSC-BOPS-C WITH AN UPDATE.
D. SPOS PROCESS THE SSN VERIFICATION CG-3307 AS A PERMANENT SOURCE
DOCUMENT BY FILING IT IN SECTION 4 OF THE SPO-PDR AND
SCANNING/EMAILING A COPY TO PSD-MR IAW REF B.
4. SSNVS POC: LCDR CHRISTINE FERN (CHRISTINE.FERN(AT)USCG.MIL).
SPO-PDR REVIEW POC: CWO4 MITZIE ROBINSON
(MITZIE.A.ROBINSON(AT)USCG.MIL)
5. RELEASED BY RADM DANIEL R. MAY, COMMANDER, CG PERSONNEL SERVICE
CENTER.
6. INTERNET RELEASE AUTHORIZED.