R 062002Z FEB 13 ALCGPSC 021/13 SUBJ: 2013 ACTIVE DUTY CWO APPOINTMENT BOARD UPDATED GUIDANCE ON PREPARING THE OER AND RESUME FOR PRIMARY AND ALTERNATE CANDIDATES A. COMCOGARD PSC ARLINGTON VA 051856Z NOV 12 ALCGPSC 145/12 B. ACTIVE DUTY CWO APPOINTMENT GUIDE C. OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3 D. CG CORRESPONDENCE MANUAL, COMDTINST M5216.4C, CHAPTER 2 1. Per Ref (A), the 2013 CWO Appointment Board will convene 9 APR 2013. On 13 FEB 2013, CG PSC will publish the preboard eligibility list consisting of those applicants whose 6 FEB 2013 preboard scores qualify them as primary or alternate candidates for the CWO Appointment Board. The OER and resume are due at CG PSC-OPM-1 NLT 6 MAR 2013. Late OERs and resumes will NOT be accepted after the published deadline. 2. The current Commanding Officer is responsible for preparing the OER for each primary and alternate candidate appearing on the pre-board eligibility list. 3. Paragraphs 13-15 of Ref (B) and Article 1.D.7 of Ref (C) address OER and resume preparation. Ref (B) supersedes Ch 5 of Ref (C) and is available along with another supporting document, "Advice on OERs and Resumes", at the CG PSC webpage: http://www.uscg.mil/OPM/OPM1/OPM-1boards.asp or at the CG portal: https://cglink.uscg.mil/e0fbceaf. Applicants shall use OER form CG-5310a, which is available on the CG Intranet: http://cgweb2.comdt.uscg.mil/cgforms/welcome.htm or Internet: http://www.uscg.mil/forms/default.asp. 4. OER SUBMISSION: The following guidance is provided with respect to the OER. If you recently transferred, received orders to an out of rate assignment, or are in an advanced education program, you are encouraged to have your current Commanding Officer or applicable Program Manager contact your prior command for supporting input. Note: All OER input must document performance within the period of report set forth in paragraph 4.A below. Previous Commanding Officers who desire to provide input may also forward an Administrative Remarks Form CG-3307 in accordance with 1.D.7.b of Ref (C), documenting the candidate's potential to serve successfully as a CWO. The Administrative Remarks form shall be submitted directly to CG PSC-BOPS-mr IAW with paragraph 4.F below. A. OER Section 1.j (Period of Report) shall not exceed one year and must have a period of report that ends on 28 FEB 2013 (e.g., 2012/03/01-2013/02/28). B. Section 2 (Description of Duties) requires an entry on the primary duty line and a description of the member's current duties. Combined performance observations for recently transferred members should be clear to the reader (e.g., Chief aboard CGC JARVIS for 100 days, XPO at CG STA Fort Pierce for 200 days). C. Section 6 (Supervisor Authentication) and Section 11 (Reporting Officer Authentication) shall be signed by the Commanding Officer. See paragraph 13 of Ref (B) for guidance on who may prepare and sign the OER as the Commanding Officer. D. Section 10 (Potential) should specifically address the candidate's potential to perform satisfactorily as a CWO in the specialty for which applying. The scope of responsibilities in each specialty can be found in Chapter 1.D.13 of Ref (C). E. Do NOT assign numerical marks for performance dimensions. Forms with assigned marks will be returned for resubmission. F. NO attachments to the OER are allowed. Attachments such as awards should be submitted directly to CG PSC-BOPS-MR (Military Records Branch) for inclusion in the member's IPDR. Subject line of all submissions to CG PSC-BOPS-MR should read "URGENT BOARD MATERIAL". 5. DUTY UNDER INSTRUCTION (DUINS) OER SUBMISSION: Candidates who have been in an advanced education program for the entire period are permitted to submit a DUINS OER. Candidates and commands shall follow the guidance listed in paragraph 3 with the following exceptions: A. Section 2 (Description of Duties): Identify the school and its location (e.g., Primary Duty: DUINS - George Washington University, Washington, D.C.), program or degree sought or earned, and expected date of completion. B. Section 3 (Comments): As applicable, list course titles, grades, and grade point averages (both term and cumulative) for each semester covered by the OER period of report. C. Section 10 (Potential): Completion is optional. If used, the remarks should address the member's potential to serve as a chief warrant officer. D. Do NOT attach transcripts or diplomas. 6. RESUME SUBMISSION: Using Ref (B) and Ref (D) for guidance, all primary and alternate candidates appearing on the preboard eligibility list shall submit a resume in CG memo format via the chain of command. The "To" line shall read, "To: President, CWO Appointment Board." NO enclosures to the resume are permitted. The resume is limited to a maximum of two pages, single-sided, single-spaced, 12 point text in Times New Roman font. The resume shall be in the format specified in Paragraph 14 of Ref (B). 7. The following items must be completed prior to submitting final packages: A. OER has been signed either digitally (preferred) or by hand by the commanding officer. B. Resume has candidate's signature and a commanding officer's signature endorsement on the "Thru" line (no second page endorsements are permitted). C. Ensure candidate receives a final copy of OER for his or her records. 8. FINAL PACKAGE SUBMISSION DEADLINE: Final packages must be received by CG PSC OPM-1 NLT 6 MAR 2013. Late packages will not be accepted unless operational or extenuating circumstances prevent timely submission. In these rare circumstances, candidates shall personally notify YNC Timothy Canty at Timothy.Canty(at sign)uscg.mil immediately to work out an alternate submission schedule. 9. FINAL PACKAGE SUBMISSION GUIDANCE: Final packages are not to be mailed. Instead, they shall be scanned and emailed to CG PSC-OPM-1 via ARL-PF-CGPSC-OPM-1-BOARDS global e-mail address with subject line "Active Duty CWO Appointment Board". Candidates or their representatives should NOT contact CG PSC-OPM-1 to ask for confirmation as to whether their final packages were received. Instead, they should access the spreadsheet (updated weekly) maintained in accordance with paragraph 15.b of Ref (B) on the CG portal at https://cglink.uscg.mil/a0478685. 10. POC for commanding officers and command representatives is CWO2 Theresa Roldan by e-mail at Theresa.A.Roldan(at sign)uscg.mil or by phone at 703-872-6440. 11. RDML Dave Callahan, Commander, Personnel Service Center sends. 12. Internet release is authorized.