R 181147Z SEP 12

ALCGFINANCE 034/12
SUBJ: INTERIM CONSTRUCTION IN PROGRESS REAL PROPERTY PROJECT ASSET
ENROLLMENT TEMPLATE COMPLETION POLICY
A. COMDTINST M7100.3 (SERIES), FINANCIAL RESOURCE MANAGEMENT MANUAL
B. COMDTINST M7100.4 (SERIES), FINANCIAL RESOURCE MANAGEMENT MANUAL
PROCEDURES
C. USCG FACILITIES CLASSIFICATION GUIDE
D. ALCGFINANCE 008/11
E. DELEGATION OF AUTHORITY TO ISSUE INTERIM FINANCIAL MANAGEMENT
POLICY AND PROCEDURES, CFO MEMO DTD 09 FEB 2011
F. INTERIM CONSTRUCTION IN PROGRESS REAL PROPERTY ASSET ENROLLMENT
TEMPLATE COMPLETION POLICY
1. PURPOSE: THIS MESSAGE PROVIDES INTERIM COAST GUARD POLICY
REQUIRING PROJECT MANAGERS OF CIP NEW CONSTRUCTION OR EXPANSION REAL
PROPERTY PROJECTS TO ENSURE AN ASSET ENROLLMENT TEMPLATE (AET) WITH
AN ASSIGNED REAL PROPERTY UNIQUE IDENTIFICATION NUMBER (RPUID) IS
COMPLETED FOR REAL PROPERTY CAPITALIZABLE ASSETS UPON ASSET
ACCEPTANCE OR BENEFICIAL OCCUPANCY AND IS INCLUDED IN THE REAL
PROPERTY ASSET CAPITALIZATION PACKAGE.
2. BACKGROUND: REFERENCES (A) AND (B) CONTAIN FINANCIAL POLICY AND
PROCEDURES GOVERNING THE ESTABLISHMENT OF CIP REAL PROPERTY PROJECTS
AND THE CAPITALIZATION OF THE REAL PROPERTY ASSETS DELIVERED BY THE
PROJECTS. REFERENCE (C) PROVIDES GUIDANCE REQUIRING THE USE OF AN AET
AND AN RPUID TO ENROLL ALL REAL PROPERTY ASSETS IN THE SHORE ASSET
MANAGEMENT SYSTEM (SAM). IN ACCORDANCE WITH REFERENCE (D), ALL ASSETS
THAT MEET THE CAPITALIZATION CRITERIA ARE REQUIRED TO BE CAPITALIZED
IN ORACLE FIXED ASSETS (OFA) MODULE WITHIN 90 DAYS OF BEING PLACED IN
SERVICE. TO ENSURE CONSISTENCY BETWEEN SAM AND OFA, ALL REAL PROPERTY
ASSETS MUST HAVE AN RPUID ASSIGNED PRIOR TO ENROLLMENT IN OFA.
3. INTERIM POLICY: REFERENCE (A) IS THE COAST GUARDS FINANCIAL
MANAGEMENT POLICY. REFERENCE (B) IS THE COAST GUARDS FINANCIAL
MANAGEMENT PROCEDURES. REFERENCE (C) IS THE COAST GUARDS GUIDANCE
REGARDING THE ENROLLMENT OF ASSETS IN SAM. REFERENCE (E) DELEGATED
AUTHORITY FROM THE CFO TO THE COMPTROLLER TO ISSUE INTERIM FINANCIAL
MANAGEMENT POLICY AND PROCEDURES. REFERENCE (F) IS AN INTERIM
CONSTRUCTION IN PROGRESS POLICY REQUIRING PROJECT MANAGERS OF CIP
REAL PROPERTY PROJECTS TO ENSURE AN AET IS COMPLETED AND AN RPUID IS
ASSIGNED FOR REAL PROPERTY CAPITALIZABLE ASSETS UPON ASSET ACCEPTANCE
OR BENEFICIAL OCCUPANCY AND IS INCLUDED IN THE REAL PROPERTY ASSET
CAPITALIZATION PACKAGE.
4. ACTION: ALL COAST GUARD OFFICES CHARGED WITH THE MANAGEMENT OF
CONSTRUCTION IN PROGRESS REAL PROPERTY PROJECTS SHALL ADHERE TO
REFERENCE (F) IN CONJUNCTION WITH REFERENCES (A), (B), (C) AND (D).
PAPER DISTRIBUTION OF THIS INTERIM POLICY WILL NOT BE MADE. REFERENCE
(F) CAN BE ACCESSED ELECTRONICALLY IN THE INTERIM POLICY FOLDER
LOCATED ON THE COMMANDANT (CG-84) PORTAL SITE AT
HTTPS://CGPORTAL.USCG.MIL/CTL/BVZIRN.
5. REFERENCE (F) WILL REMAIN IN EFFECT UNTIL FURTHER NOTICE.
6. FOR QUESTIONS REGARDING THIS POLICY PLEASE CONTACT COMDT (CG-843)
JOHN NICHOLSON, 202-372-3667, JOHN.P.NICHOLSON(AT)USCG.MIL.
7. MS. M. SHERIDAN, COMPTROLLER AND DIRECTOR OF FINANCIAL OPERATIONS
SENDS.
8. INTERNET RELEASE AUTHORIZED.