P 212052Z MAY 12

ALCGFINANCE 016/12
SUBJ: Centralized User Administration Procedure Update
A. DHS CFO Financial Management Policy Manual (FMPM)
B. Financial Resources Management Manual (FRMM), COMDTINST M7100.3
(series)
C. ALCGFINANCE 012/11 Interim Commitment Policy
D. ALCGFINANCE 004/12 Interim Obligation Policy
E. ALCOAST 121/12 Financial Management for Temporary Duty Travel
Orders - Action Order Two
1. Purpose: This message promulgates the updated Centralized User
Administration (CUA) procedures document to meet the requirements of
references (a) through (d). The primary purpose of CUA is to provide
internal controls of user access to the Core Accounting System Portal
(CAS Portal) applications, thereby ensuring all users have the least
access necessary to complete their duties while securing the
financial integrity of financial systems.
2. The major updates are as follows:
A. All those with authority to commit or obligate government funds
must be designated in writing.  Documentation shall be the Unit
Approved Plan (UAP). All Basic Users, including Approving Officials,
with obligation authority (access to the Travel Order, Work Order, or
Credit Card modules), Supervisors, Account Certification Officers,
and Authorized Account Requisitioners shall now be listed on the UAP.
B. Effective immediately, any new requests for access require a valid
UAP be on file at the time of request submission. All existing users
must be added to the UAP before 01JUL12. Any user not listed on the
UAP after 01JUL12 will lose any access not granted by the current UAP
on file for their unit.
C. Per reference (e), any person creating Document Type 13 Blanket
Travel Orders must do so in the Requisitions - Travel Order module of
the Finance and Procurement Desktop (FPD). They must be listed on the
UAP as a Basic User, per paragraph 2.A., or under the heading
Approving Official for Travel.
D. All Contract Information Management System (CIMS) users shall be
listed on the UAP and shall request access to CIMS through the
Automated Access Request (AAR) system.
E. All current CIMS users must complete an AAR request for CIMS
before 30SEP12 in order to retain their current access in FY13. Any
CIMS users who do not have a valid CIMS AAR on file on 01OCT12 will
lose their CIMS access.
3. The CUA procedures document can be found at
http://orafr.fincen.uscg.mil/cua/.
4. Internet Release Authorized.
5. For questions regarding this guidance contact FINCEN CAS Support
Helpdesk Manager, Mrs. Robin Toth at (757) 523-6826,
Robin.D.Toth(at)uscg.mil.