R 031503Z FEB 12

ALCGFINANCE 003/12
SUBJ: CENTRALIZED INVOICE RECEIPT FOR DOC TYPE 24/FORMAL CONTRACTS
A. COCO ALERT 12-21
1.  CURRENTLY LARGE CONTRACT INVOICES ARE RECEIVED DIRECTLY AT THE
PROCUREMENT SITE FOR ENTRY INTO WINS AND/OR PAYMENT REVIEW BEFORE
ENTERING INTO WINS.  WITH THE CENTRALIZATION OF LARGE CONTRACT (DOC
TYPE 24) INVOICES, ALL INVOICES WILL BE RECEIVED AT FINCEN VIA US
MAIL, FAX, OR WEB SUBMISSION BY THE VENDOR WITH THE WEB SUBMISSION
BEING THE PREFERRED METHOD. FINCEN WILL BE RESPONSIBLE FOR THE ENTRY
OF THE INVOICES INTO THE SYSTEM. HOWEVER, THERE IS A TRANSITIONAL
PERIOD FURTHER EXPLAINED IN PARAGRAPH 3.
2.  PER REF A, THIS CHANGE WILL TAKE PLACE STARTING ON 13 FEB 2012
AND IS TO BE COMPLETED NLT 30 SEP 2012. IT IS HIGHLY ENCOURAGED THAT
YOU READ COCO ALERT 12-21 IN ITS ENTIRETY. ALL ACQUISTION PERSONNEL
AND OTHERS RESPONSIBLE FOR LARGE CONTRACT PAYMENT PROCESSING AND
APPROVAL MUST HAVE WINS REMOTE ACCESS. FOR INFO RELATED TO THIS
CHANGE AND HOW TO GAIN ACCESS REFER TO THE CENTRALIZED INVOICING
PROJECT SITE AT http://cgweb.fincen.uscg.mil/centralinv/.
3. DURING THE INTERIM PERIOD OF CONVERTING CONTRACTS TO REQUIRE
VENDORS TO SUBMIT INVOICE DIRECTLY TO FINCEN, WINS REMOTE SITES MAY
SUBMIT INVOICES ON BEHALF OF THE CONTRACTOR TO THE CENTRALIZED
INVOICE SITE LOCATED AT
http://cgweb.fincen.uscg.mil/centralinv(UNDERSCORE)ko/central(UNDERSC
ORE)inv(UNDERSCORE)ko.cfm.
NOTE THAT THIS SITE IS NOT THE SAME ONE TO BE USED BY CONTRACTORS
WHEN SUBMITTING DIRECTLY TO THE FINCEN WITHOUT CONTRACTING SITE
INVOLVMENT. THE CONTRACTOR BASED CENTRALIZED INVOICE SUBMISSION WEB
FORM IS LOCATED AT
http://www.fincen.uscg.mil/centralinv/central(UNDERSCORE)inv(UNDERSCO
RE)contr.cfm
AND WILL BE AVAILABLE ON 13 FEB 2012.
4. EXISTING WINS REMOTE USERS SHALL CLEAR ALL EXISTING INVOICES FROM
THE WINS DATA ENTRY QUEUE BY 1700 10 FEB 2012 (LOCAL FINCEN TIME).
THIS QUEUE WILL NO LONGER BE AVAILABLE TO WINS REMOTE USERS BEGINNING
13 FEB 2012. INVOICES LEFT IN THE QUEUE MAYBE DELAYED IN PROCESSING
AND PAYMENT.
5. WEB SUBMITTED INVOICES WILL BE IMPORTED INTO WINS FOUR TIMES DAILY
(0900, 1200, 1500, 1900 LOCAL) BEGINNING 13 FEB 2012.
6. THIS CENTRALIZATION DOES NOT APPLY TO THE AIRCRAFT LOGISTICS
CENTER (ALC). THE FINCEN POC FOR THIS PROJECT IS LARAINE BOCK 757
523-6774 OR LARAINE.D.BOCK(AT)USCG.MIL.
7.  INTERNET RELEASE IS AUTHORIZED.