R 271544Z SEP 12

ALCGCIV 008/12
SUBJ: LEAVE CARRY-OVER AND RESTORATION OF FORFEITED ANNUAL LEAVE FOR
CIVILIANS
1.  This message serves as a reminder to supervisors and employees of
mandatory leave scheduling requirements to be followed to avoid
annual leave forfeiture.  These scheduling requirements also apply to
employees attending service-wide training courses such as: Naval War
College, Executive Potential Program, Industrial College of the Armed
Forces, Aspiring Leader, etc.  The maximum carry-over of annual leave
is 240 hours (except for Senior Executive Service members and other
exceptions noted in 5 U.S.C. Section 6304).
2.  The current leave year ends on 12 January 2013.  Excess annual
leave not used prior to 12 January 2013 will be forfeited.  If the
excess annual leave is forfeited and does not meet the requirements
for restoration, it will not be included in a separating employees
lump-sum payment for annual leave.
3.  To be considered for leave restoration, an employee must:
      a.  Request the leave in writing or via WebTA, and
      b.  Have the leave approved by an immediate supervisor, in
WebTA
or in writing before Sunday, 2 December 2012.  Annual leave above the
allowable carry-over amount that has not been scheduled and approved
prior to the 2 December 2012 deadline following the steps in a and b
above will, in all but the rarest circumstances, be forfeited.
4.  For approval of restoration of forfeited annual leave requests,
the leave must be subject to forfeiture due to one of the following
situations: exigencies of the public business, illness, or
administrative error.
      a.  Restoration based on exigencies: supervisors must submit
the
exigency approval request through the chain of command to the
appropriate exigency approving official, following local procedures.
An exigency approving officials signature certifies the request,
meets the requirements or the exigency criteria.  Once the exigency
is determined, employees subject to forfeiture of annual leave due to
an exigency must submit a request for restoration to their delegated
leave approval official.
      b.  Restoration based on illness: supervisors must submit the
request for approval to restore annual leave through the chain of
command to the delegated leave approval official, using local
procedures.  The delegated leave approval officials signature
certifies the request meets the requirements of the illness criteria
for leave restoration.
      c.  Restoration based on administrative error: the person
discovering the administrative error shall immediately prepare a
request for approval to restore annual leave through the chain of
command to the delegated leave approval official, adhering to local
procedures.  The delegated leave approval officials signature
certifies the request meets the administrative error criteria for
leave restoration.
5.  If the scheduled and approved annual leave cannot be used due to
one of the three criteria in paragraph 3 above, a request to restore
the leave must be submitted to the delegated leave approval official,
in writing, no later than the end of the leave year on 12 January
2013.  In rare instances, a request may be accepted no later than 60
days after the end of the leave year (6 March 2013).  Requests
received after 6 March 2013, except in extenuating circumstances,
will not be considered.
6.  Restored annual leave of up to 416 hours must be scheduled and
used by the end of the leave year ending two years after restoration,
e.g., leave restored in 2012 must be used by the end of leave year
2014.  If restored leave exceeds 416 hours, the two-year period for
use is extended one year for each 208 hours or portion thereof.
Restored leave is held in a separate leave account.
7.  To summarize: to be considered for restoration of forfeited
annual leave and avoid forfeiture, an employee must request and have
the leave approved prior to 2 December 2012.  Requests to have
forfeited leave restored based upon either exigencies of the public
business, illness, or administrative error must be submitted no later
than 12 January 2013.
8.  A forfeited annual leave restoration process job aid is available
at the following link:
www.uscg.mil/civilianhr/benefits/docs/restore.pdf.  Your servicing
Command Staff Advisor or Human Resources Specialist is your point of
contact for answers to any additional questions:
Http://www.uscg.mil/civilianhr/docs/service.docx
9.  Cynthia Nelson-Possinger, Chief, Office of Civilian Human
Resources, sends.
10.  Internet release authorized.