R 121229Z JUL 12

ALCGCIV 005/12
SUBJ: CIVILIAN AWARD PROCESS CHANGE FOR SPECIAL ACT AND ON THE SPOT
AWARDS
A. COMDT COGARD WASHINGTON DC 141736Z MAR 12, ALCGCIV 003/12
1. This message provides guidance to supervisors, Performance
Incentive Pay Officials (PIPO), unit Civilian Resource Coordinators
(CRC), Command Staff Advisors (CSA) and Servicing Human Resources
Specialists regarding a change to the Special Act (SA) and On The
Spot (OTS) award submission process.
2. Per ref (A), the Civilian Personnel Resource Management System  is
no longer online to support SA/OTS award workflow.  As such, COMDT
(CG-121) and COMDT (CG-833) issued interim processing guidance for
SA/OTS awards requiring all awards to be submitted to COMDT (CG-833)
for funds certification.
3. Effective 16 Jul 2012, funds certification for SA/OTS awards will
be executed by the unit CRC as promulgated by COMDT (CG-833).  All
SA/OTS awards submitted prior to this date will be honored under the
interim processing guidance.
4. A process map outlining the new SA/OTS award submission process is
posted on the Civilian Human Resources website at
www.uscg.mil/civilianhr/awards/awards.asp.
5. Supervisors, CRCs, CSAs, Servicing HR Specialists, and PIPOs must
employ digital signatures to the greatest extent practical.  Digital
signatures streamline chain of custody transfers and decrease
processing time (e.g. timely employee recognition).
6. For further information on SA/OTS awards, contact Ms. Sherrie
Hailstorks or Ms. Joyce Wells in COMDT (CG-1214).  Direct questions
regarding funds certification and awards budgets to your CRC.  CRCs
are to direct financial management questions to COMDT (CG-833)
7. Jason Arnold, Acting Chief, Office of Civilian Human Resources,
sends.
8. Internet release authorized.