R 082208Z MAR 10 

ALCOAST 111/10
COMDTNOTE 7200
SUBJ: 2010 OVERSEAS VESSEL INSPECTION REIMBURSEMENT POLICY AND
PROCEDURES INTERIM GUIDANCE
A. TITLE 46 USC 3317
B. COMDT COGARD WASHINGTON DC 091250Z AUG 09/ALCOAST 717/09
C. CG FINCEN STANDARD OPERATING PROCEDURES, CH. 12, SECTION C
1. PURPOSE: THIS MESSAGE PROVIDES INTERIM GUIDANCE AND REQUIRES ALL
COAST GUARD COMMANDS CONDUCTING OVERSEAS VESSEL INSPECTIONS UNDER
REFERENCE (A) AND THEIR RESPECTIVE ADMINISTRATIVE AND LOGISTICS
SUPPORT COMMANDS TO COMPLY WITH ESTABLISHED REIMBURSEMENT POLICY
AND PROCEDURES CITED BELOW.
2. BACKGROUND: TITLE 46 USC 3317 REQUIRES VESSEL OWNERS AND
OPERATORS TO REIMBURSE THE COAST GUARD FOR TRAVEL AND PER DIEM
EXPENSES OF MARINE INSPECTORS ASSOCIATED WITH CONDUCTING OVERSEAS
INSPECTIONS. COMMANDS ISSUING ORDERS TO MARINE INSPECTORS FOR THIS
PURPOSE ARE RESPONSIBLE FOR ENSURING COMPLETE TRAVEL CLAIM AND
DOCUMENTATION FOR OVERSEAS INSPECTIONS OR EXAMINATIONS OF U.S. AND
FOREIGN COMMERCIAL VESSELS ARE PROPERLY FORWARDED TO THE CG FINCEN.
A REVIEW OF FINANCIAL PROCESSES RELATED TO COLLECTIONS OF
REIMBURSABLE COSTS INCLUDING PROCESSES FOR THE INITIAL REQUEST FOR
INSPECTION, ISSUANCE OF TRAVEL ORDERS, SUBMISSION OF TRAVEL CLAIMS
AND SUBMISSION OF COST DOCUMENTATION SHOWED THE FOLLOWING
DISCREPANCIES:
  A. FINCEN RECEIVING INCOMPLETE REIMBURSEMENT PACKAGES OR NONE AT
ALL.
  B. FINCEN UNABLE TO INVOICE VESSEL OWNER/OPERATOR DUE TO LACK OF
INFORMATION ON TRAVEL REIMBURSEMENT PACKAGES.
  C. FINCEN UNABLE TO COLLECT OR TURN OVER DEBT TO TREASURY DUE TO
MISSING TAX IDENTIFICATION NUMBER (TIN).
TO ENSURE VESSEL OWNERS/OPERATORS ARE INVOICED APPROPRIATELY AND TO
MAXIMIZE REIMBURSEMENT, REVISED PROCESSES WERE DISTRIBUTED TO
AFFECTED PARTIES BY EMAIL ON 24 SEP 09. THESE DETAILED PROCEDURES
ARE POSTED ON THE COMDT (CG-831) SITE UNDER THE "REIMBURSEMENT POLICY." CG
CENTRAL TO CG PORTAL MIGRATION IS CURRENTLY UNDERWAY AND WILL
REFLECT THESE PROCEDURES ONCE COMPLETED.  CURRENT SITE
HTTP://CGWEB.COMDT.USCG.MIL/CG8/CG83/CG831/REIMBURSEMENTS(UNDERSCOR
E)POLICY.HTM (USE LOWER CASE WHEN ENTERING INTO WEB ADDRESS BAR).
3. ACTION: ALL MARINE INSPECTORS CONDUCTING OVERSEAS VESSEL
INSPECTIONS AND THEIR RESPECTIVE ADMINISTRATIVE AND LOGISTICS
SUPPORT UNITS SHALL FOLLOW THE FINANCIAL PROCEDURES POSTED AT THE
ABOVE SITE. COMMANDS ARE REMINDED TO REVIEW REFERENCE (B)
CONCERNING THE USE OF CENTRALLY BILLED ACCOUNTS AND REQUIREMENTS.
THE USE OF FINANCIAL PROCUREMENT DESKTOP (FPD) IS MANDATORY FOR
ALL OBLIGATIONS AND ISSUING TRAVEL ORDERS. ADDITIONALLY, IF USED,
UNITS ARE REQUIRED TO OBLIGATE ALL DOCUMENT TYPE 14S (GTA/GTR/CBA)
UPON BEING ISSUED TRANSPORTATION TICKETS, ITINERARY FROM A SATO OR
CENTRAL BILLING ACCOUNT OFFICE. SEE REFERENCE (C) OR DETAILED
PROCEDURES POSTED ON COMDT (CG-831) CURRENT SITE UNDER
"REIMBURSEMENTS POLICY" STATED IN PARAGRAPH 2.
4. THIS IS AN INTERIM MEASURE TO IMPROVE PROCESSES AND COLLECTIONS
UNTIL NEW FINANCIAL POLICY CAN BE FINALIZED. A FUTURE CHANGE WILL
BE INCLUDED IN THE FINCEN STANDARD OPERATING PROCEDURES UNDER
CHAPTER 12, DOCUMENT PROCESSING.
5. MY POINTS OF CONTACT FOR THIS REIMBURSABLE PROGRAM ARE THE
FOLLOWING:
  A. MR. ANDREW JEPSON (COMDT DCO-R-32)
  B. MR. MICHAEL CARROLL (FINCEN-OGB)
6. RADM S. BRICE-OHARA, DEPUTY COMMANDANT FOR OPERATIONS, SENDS.
7. INTERNET RELEASE IS AUTHORIZED.