R 291130Z OCT 09

ALCGCIV 030/09
SUBJ: LEAVE CARRY-OVER AND RESTORATION OF FORFEITED ANNUAL LEAVE
FOR CIVILIANS
A.  ALCGCIV 007/06
1.  THIS ALCGCIV SERVES AS A REMINDER TO EMPLOYEES DESIGNATED AS
EMPLOYEES WHOSE SERVICES WERE ESSENTIAL TO SUPPORTING THE NATIONAL
EMERGENCY DUE TO THE 11 SEPTEMBER 2001 TERRORIST ATTACKS OF THE
TIMEFRAME IN WHICH THEY MUST USE THEIR RESTORED ANNUAL LEAVE.
REFERENCE A. ESTABLISHED A TERMINATION DATE OF 6 JANUARY 2007 FOR
EMPLOYEES DESIGNATED AS ESSENTIAL TO THE NATIONAL EMERGENCY.  AS
SUCH, THESE EMPLOYEES WILL HAVE UNTIL 3 JANUARY 2010 TO SCHEDULE
AND USE RESTORED ANNUAL LEAVE BALANCES UP TO 416 HOURS. EMPLOYEES
MAY CONTACT THEIR SERVICING COMMAND STAFF ADVISOR OR HUMAN
RESOURCES SPECIALIST IF THEY HAVE FURTHER QUESTIONS.
2.  SUPERVISORS AND EMPLOYEES ARE REMINDED OF THE LEAVE SCHEDULING
REQUIREMENTS TO BE FOLLOWED IN ORDER TO AVOID ANNUAL LEAVE
FORFEITURE.  THIS SCHEDULING REQUIREMENT ALSO APPLIES TO EMPLOYEES
WHO MAY BE ATTENDING TRAINING AT SERVICE-WIDE COURSES SUCH AS:
NAVAL WAR COLLEGE, EXECUTIVE POTENTIAL PROGRAM, INDUSTRIAL COLLEGE
OF THE ARMED FORCES, ASPIRING LEADER, ETC.  THE MAXIMUM CARRY-OVER
OF ANNUAL LEAVE IS 240 HOURS (EXCEPT FOR SENIOR EXECUTIVE SERVICE
(SES) MEMBERS AND OTHER EXCEPTIONS NOTED IN 5 U.S.C. SECTION 6304).
3.  THE CURRENT LEAVE YEAR ENDS ON 2 JANUARY 2010. TO BE CONSIDERED
FOR LEAVE RESTORATION, LEAVE REQUESTS MUST BE SCHEDULED AND
APPROVED IN WRITING BEFORE SUNDAY, 21 NOVEMBER 2009.  ANNUAL LEAVE
ABOVE THE ALLOWABLE CARRY-OVER AMOUNT THAT HAS NOT BEEN SCHEDULED
AND APPROVED IN WRITING PRIOR TO THE 21 NOVEMBER 2009 DATE WILL, IN
MOST SITUATIONS, BE FORFEITED.
4.  APPROVAL OF LEAVE RESTORATION REQUESTS MUST BE BASED ON ONE OF
THREE CRITERIA:  EXIGENCIES OF THE PUBLIC BUSINESS, ILLNESS, OR
ADMINISTRATIVE ERROR.
    A. RESTORATION REQUESTS BASED ON EXIGENCIES: SUPERVISORS MUST
SUBMIT THE REQUEST FOR APPROVAL OF THE EXIGENCY THROUGH THE CHAIN
OF COMMAND TO THE APPROPRIATE EXIGENCY APPROVING OFFICIAL,
FOLLOWING LOCAL PROCEDURES.
    B. RESTORATION OF ANNUAL LEAVE REQUESTS BASED ON ILLNESS:
SUPERVISORS MUST SUBMIT THE REQUEST FOR APPROVAL TO RESTORE ANNUAL
LEAVE THROUGH THE CHAIN OF COMMAND TO THE DELEGATED LEAVE
APPROVING OFFICIAL, USING LOCAL PROCEDURES.
    C. RESTORATION OF ANNUAL LEAVE REQUESTS BASED ON ADMINISTRATIVE
ERROR:  THE PERSON DISCOVERING THE ADMINISTRATIVE ERROR SHALL
IMMEDIATELY PREPARE A REQUEST FOR APPROVAL TO RESTORE ANNUAL LEAVE
THROUGH THE CHAIN OF COMMAND TO THE DELEGATED LEAVE APPROVING
OFFICIAL, ADHERING TO LOCAL PROCEDURES.
5.  IF THE SCHEDULED AND APPROVED ANNUAL LEAVE CANNOT BE USED DUE
TO ONE OF THE THREE CRITERIA IN PARAGRAPH 4 ABOVE, REQUESTS TO
RESTORE THE LEAVE MUST BE SUBMITTED TO THE DELEGATED LEAVE
APPROVING OFFICIAL BEFORE THE END OF THE LEAVE YEAR (2 JANUARY
2010).  IN RARE SITUATIONS, REQUESTS MAY BE ACCEPTED NO LATER THAN
60 DAYS AFTER THE END OF THE LEAVE YEAR (3 MARCH 2010).  REQUESTS
RECEIVED AFTER 3 MARCH 2010, EXCEPT IN EXTENUATING CIRCUMSTANCES,
WILL NOT BE CONSIDERED.
6.  YOUR SERVICING COMMAND STAFF ADVISOR OR HUMAN RESOURCES
SPECIALIST IS AVAILABLE TO ANSWER ADDITIONAL QUESTIONS.
7.  RELEASED BY CINDY NELSON-POSSINGER, CHIEF, OFFICE OF CIVILIAN
PERSONNEL INTERNET RELEASE AUTHORIZED.
8.  INTERNET RELEASE AUTHORIZED.