PPC Travel News Feed

Schedule for Web TPAX Server Maintenance

PPC will be performing regular scheduled maintenance on the Web-TPAX server the 1st and 3rd Monday of each month making Web-TPAX unavailable from 2000 until approximately 2200 (Central Time). Please ensure you are not logged into the Web-TPAX system during this time or you may lose any data you are working on when the maintenance begins.

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Joint Federal Travel Regulations (JFTR) Monthly Changes

Published Date: Thu, 31 Jul 2014 16:30:16 CDT

Change 332 to the Joint Federal Travel Regulations (JFTR) is available on the Defense Travel Management Office (DTMO) web site.

This change includes all material and revisions written in the following Military Advisory Panel (MAP) or Civilian Advisory Panel (CAP) items:

  • MAP 236-13(R) -- Reserve Component (RC) Member Elects Housing Allowance for OCONUS PDS. Allows the Secretarial Process to authorize a housing allowance based on the OCONUS PDS for an RC member, without dependents, assigned to an OCONUS location when Government quarters are not available and the RC member is not authorized HHG transportation to the OCONUS PDS. The RC member still only receives one housing allowance. Affects pars. U10428-E1 and U10428-G.
  • MAP 94-14(E) -- Station Allowances Waiver. Allows station allowances paid based on dependents OCONUS location when the Secretarial Process authorizes or approves a housing allowance based on the dependents' OCONUS location. Affects par. U9220.
  • MAP 95-14(E) -- Remove Obsolete DoDEA Dormitory Schools Information. Removes obsolete information regarding DoDEA-operated dormitory schools from JFTR, par. U7305-D. While DoDEA-operated dormitory schools have been closed for several years, references made to them were not removed from the JFTR. Affects par. U7305.
  • MAP 107-14(I)/CAP 107-14(I) -- Update Other Than Economy/Coach Class Checklist in APP H4B. Changes the language in the Other than Economy/Coach Class Travel checklist in APP H4B, Item 10.
  • MAP 108-14(E)/CAP 108-14(E) -- Updated Restricted Airfares Checklist. Updates the restricted airfares checklist contained in APP H3 in order to update industry standards for change and cancellation fees.
  • MAP 110-14(I)/CAP 110-14(I) -- FEML for Ouagadougou, Burkina Faso and Juba, South Sudan. Establishes FEML for Ouagadougou, Burkina Faso and Juba, South Sudan for two years beginning 4 June 2014 with an APOD of Frankfurt, Germany. Affects APP S.
  • MAP 126-14(I) -- Notes in Funeral Travel. Updates Notes 1-4 which were replaced by subpars. U7070-D, E, F, & G. Affects pars. U7070-A1, U7070-B2, and U7070-C3.
  • MAP 127-14(I) -- POV Transportation. Clarifies POV may be transported in the CONUS for homeport changes and when the member is unable to drive the POV. Affects Ch 5, TOC and pars. U1015-C2h, U5004, Table U5A-1, footnote 9, U5414, U5416, U5422-A3, U5444-B2, and U5999.

JFTR, Change 332, effective 1 August 2014 file in pdf format.


Defense Travel Management Office (DTMO) Allowances and Regulations Update

Published Date: Thu, 31 Jul 2014 16:30:16 CDT

The following information was updated for 01 August 2014:

To access this information, visit http://www.defensetravel.dod.mil/.


Call Center Early Closure

Published Date: Wed, 30 Jul 2014 08:30:16 CDT

In observance of Coast Guard Day, the Pay & Personnel Center (PPC) Customer Care Branch (CCB) Call Center will close at 1200 CDT on Friday, August 1, 2014. All PPC applications will remain available during the call center closure, and payroll/personnel processing will continue as normally scheduled. The Call Center will be available for customer inquiries on Monday, August 4, 2014, during normal business hours (0700 to 1600 CDT). As a reminder, the online Trouble Ticket form at http://www.uscg.mil/ppc/ccb/ remains available 24 hours per day, 7 days per week for customer inquiries.


Change 1 to the Coast Guard Supplement to the Joint Federal Travel Regulations

Published Date: Mon, 07 Jul 2014 13:30:16 CDT

Per ALCOAST 289/14, change 1 (COMDTCHANGENOTE 4600, 03 July 2014) File in Adobe PDF format to the Coast Guard Supplement to the Joint Federal Travel Regulations, COMDTINST M4600.17A File in Adobe PDF format, is now available.

The provisions of the change are in effect immediately unless otherwise noted.

Here is the summary of the major changes and clarifications:

  • Changed Commandant (CG-1222) to Commandant (CG-1332).
  • Multiple paragraph number changes within Chapters 4, 5, and 7 in accordance with the recent JFTR rewrite.
  • Paragraph 2240, TDY to a course of instruction over 139 days not to exceed 180 days requires authorization by the Secretary of Homeland Security.
  • Paragraph 2650, added U.S. Installations contained in the DTOD for distance measurement.
  • Paragraph 3320, air transportation is normally the authorized transportation mode for travel time and per diem calculation purposes for TDY and transoceanic PCS travel, unless it has been determined that this mode of transportation cannot meet the mission requirement efficiently or economically.
  • Paragraph 3330, rental vehicle reimbursement is not authorized during PCS travel, reimbursement is based on MALT.
  • Paragraphs 3500 and 3600, only the Secretary of Homeland Security has the authority to authorize or approve first-class travel accommodations.
  • Paragraph 3500-A, a traveler using premium-class travel accommodations (plane, ship, or train) without authorization or approval will not receive reimbursement for any additional costs beyond coach-class accommodations.
  • Paragraph 3700, a member and/or dependents may be authorized reimbursement of ferry fees for POC travel when the POC is a passenger automobile, station wagon, light truck, or other similar vehicle used primarily for personal transportation, regardless of size.
  • Paragraph 4710-B, reimbursable expenses associated with driving a POC (e.g., parking, tolls) between the PDS and TDY location are not authorized for POC use that is not to the Government's advantage.
  • Paragraph 4950-B, effective for an order beginning on 1 October 2013, members under a voluntary active duty order in support of a Contingency Operations order at one location in CONUS for more than 180 consecutive days are authorized PCS allowances.
  • Paragraph 4950-C, effective for an order beginning on 1 October 2014, members under an involuntary active duty order in support of a Contingency Operation order at one location in CONUS for more than 180 consecutive days are authorized a per diem rate equal to 55% of the applicable locality per diem rate (lodging and M&IE).
  • Paragraph, 5026-F, members who elect and are authorized to travel via the AMHS ferry are required to take leave for any additional days spent en route waiting for a scheduled or delayed ferry, additional travel days are not authorized.
  • Paragraph 5026-H, travel time for a member separating/retiring is not authorized because PCS travel time is a constructed time based on the effective date of orders.
  • Paragraph 5118, further clarification on when dependent PCS travel and transportation allowances are not payable.
  • Paragraph 5414 (Note), costs associated with personally towing a vehicle are not reimbursable travel expenses.
  • Paragraph 5416, a competent medical authority (i.e., a licensed medical practitioner) must determine that a member is physically unable to drive, to ship a POV within CONUS.
  • Paragraph 5452, per diem is not payable when travel is performed to a Vehicle Processing Center (VPC) separate from PCS travel.
  • Paragraph 5530, costs associated with the transportation of pets are not PCS or TDY reimbursable expenses.
  • Paragraph 5538-C, TLE is not reimbursed on PCS constructed travel days.
  • Paragraph 7010-A2b, the total time to be served at the PDSs for single members without dependents must equal the sum of the without dependent tour lengths for the PDSs to be eligible for COT leave travel and transportation.
  • Paragraph 7010-C, authorization by Commandant (CG-1332) is not required when POC travel is performed within the same non-U.S. country to include a U.S.territory/possession or within the same U.S. state.
  • Paragraph 7010-D, members are not authorized to accumulate multiple COT leave travel entitlements to include any previously approved COT leave travel deferrals.
  • Paragraph 7415-B, (delete) a member that personally procures commercial lodging is reimbursed up to the cost the Government would have paid for contracted lodging, not to exceed the daily per diem rate for lodging.
  • Paragraph 7600-A, when a reserve member's primary residence/home/PLEAD is not within the corporate limits of the same city/town but is within the local area as defined in Paragraph 2800-A or the member commutes back and forth, one round-trip during the active duty period may be reimbursed; per diem would not be authorized.
  • Paragraph 7600-B, regardless of the travel performed, per diem is not authorized during annual training when Government quarters and messing are available.
  • Figure 7-1, replaced TDY location with Active Duty location.
  • Paragraph 9120-D, OCONUS COLA reductions based on data are phased in at six points per month vice two points per month.
  • Paragraph 9115, for OCONUS COLA purposes a commanding officer cannot determine that Government dining facility/mess use is impractical for a member who routinely eats two or more meals a day in a Government dining facility/mess.


PPC Travel eNewsletter - July 2014

Published Date: Thu, 03 Jul 2014 14:30:16 CDT

The July 2014 issue of the PPC Travel e-Newsletter file in pdf format is now available. This issue includes:

  • Reminder about Unit Web Audit Status Reports
  • CG 7421A form is mandatory for ALL AOs
  • Permanent Change of Station (PCS)
  • Timely liquidation of PCS travel advances
  • How to calculate 'official travel days' on a PCS trip and authorized TLE days
  • Reimbursement for the Use of More than Two POCs.
  • Dislocation Allowance (DLA) - reminder from April 2012
  • PCS POV Shipment
  • PPM & POV Shipment Claims
  • POV Inconvenience Claims
  • Guidance for Passports - reminder
  • GTCC Newsletter
  • JFTR Monthly Changes for June 2014

PPC Travel e-Newsletter, July 2014 file in pdf format


Call Center Early Closure

Published Date: Thu, 03 Jul 2014 09:30:16 CDT

In observance of the Independence Day Holiday, the Pay & Personnel Center (PPC) Customer Care Branch (CCB) Call Center will close at 1400 CDT on Thursday, July 3, 2014. All PPC applications will remain available during the holiday, and payroll/personnel processing will continue as normally scheduled. The Call Center will be available for customer inquiries on Monday, July 7, 2014, during normal business hours (0700 to 1600 CDT). As a reminder, the online Trouble Ticket form at http://www.uscg.mil/ppc/ccb/ remains available 24 hours per day, 7 days per week for customer inquiries.


Travel eNewsletter / Hurricane / Evacuation Order Guidance 2014

Published Date: Wed, 11 Jun 2014 15:30:16 CDT

The June 2014 issue of the PPC Travel e-Newsletter is now available. This issue provides evacuation travel order and claim guidance.


Passport Agent Training

Published Date: Wed, 04 Jun 2014 13:30:16 CDT

Official Passport Acceptance Agent (OPPA) Certification Course

By: YN1 Marc Blalock, COMDT (CG-DCO-I)

The Office of International Affairs and Foreign Policy (CG-DCO-I) and the Department of State (DoS) will be hosting a two day Official Passport Acceptance Agent (OPPA) Certification Course September 30 - October 01, 2014.

The U. S. Coast Guard processes more than 3,500 passports for official travel each year. The majority of the passport applications originate at field units. Passport Agents work with members to ensure passport applications meet DoS requirements before packages are sealed and submitted. Without this face to face assistance to immediately correct errors, there could be significant delay in passport processing, as DoS is forced to return incorrect applications.

The OPPA training, which is conducted by DoS at U.S. Coast Guard Headquarters, allows the U.S. Coast Guard to maintain a trained cadre of Passport Agents to supplant those lost through transfers and separations.

DCO-I considers this training vital to facilitating U.S. Coast Guard operations overseas including crewmember swaps, as well as LEDET, maintenance assist teams, and other operational and support teams.

  • Location of training: U.S. Coast Guard Headquarters, Washington, DC.
  • Target Audience: OPPA Training is targeting Yeoman but is open to all E-4 and above of any Rate and officers.
  • Funding: Certification/Training is funded by member's unit.

To request a seat in the upcoming training class:

  1. Open this link: http://hqs-spweb10-001:10115/I1/Lists/Agent Training Request/Default View.aspx
  2. Click on NEW at the top.
  3. Click on attach file at the top to upload your documents as one attachment. (Copy of Birth Certificate, Security Clearance data out of DA and approved TAD or orders)
  4. Fill out every block but the Agent number (this will be filled in after training.) If you are an agent already and this is a refresher course, please enter your agent number and note that you are already an agent in the notes block.
  5. Click on 'OK' to submit form to DCO-I-1.

Commandant (CG-DCO-I-1) will send you an email with training information approximately 2 weeks prior to the start date.

The deadline to request training is September 12, 2014.

Direct any questions to CG-DCO-I-1 via email to uscgpassports@uscg.mil.

Projected future training dates:

  • March 4 - March 5, 2015 - USCGHQ
  • July 8 - July 9, 2015 - Alaska
  • September 23 - September 24, 2015 - USCGHQ

Official Passport Division Staff

The Passport and Visa Division is located at Coast Guard Headquarters, in the Office of International Affairs and Foreign Policy (CG-DCO-I).

For all passport and visa inquiries, please email the passport division staff members at: uscgpassports@uscg.mil.

Official Passport and Visa Resources

Official passport and visa regulations and procedures can be found in Chapter 9 of COMDTINST M5710.5, Foreign Affairs Policy Manual (FAPM).

Comprehensive, one-stop shopping for passport and visa information can be found at the DCO-I Passport and Visa CGPortal Page.

Helpful Guidance

Ensure that all members transferring to a new unit retain their official passport, and either keep it on their person or it is forwarded along with their PDR.

Do not return official passports to DCO-I unless the member is separating from the service for any reason (Relad, Discharge, Unqualified Resignation, Temp Sep, etc).

All newly issued passports, and any passport movement must be entered into Direct Access.


PPC Travel eNewsletter - May 2014

Published Date: Thu, 29 May 2014 13:30:16 CDT

The May 2014 issue of the PPC Travel e-Newsletter is now available. This issue includes:

  • PCS Advances - Field Contact to PPC Travel regarding Travel Advances
  • PCS Advances (ASP information)
  • Do It RIGHT The FIRST Time!
  • Shipping a second POV in CONUS
  • GTCC Newsletter
  • Vehicle Processing Centers
  • PCS Travel To/from Port of Embarkation (POE), Port of Debarkation (POD), and Vehicle Processing Centers For Members Traveling From/To a CONUS Permanent Duty Station (PDS) To/From an OCONUS PDS


PCS Travel Advance - Do it Right the First Time

Published Date: Wed, 28 May 2014 10:30:16 CDT

The below subject was first posted in the April 2014 Travel Newsletter file in pdf format, but is being reposted because PPC Travel has received several requests for secondary advances. PLEASE communicate with the member, check, and double check all PCS entitlements. Consider TLE at old and new PDS, dependents traveling separately, number of POVs, etc., before submitting a travel advance request. A traveler should almost always request advanced MALT, Per Diem, and DLA (if authorized). A GTCC holder can use their IBA for TLE costs when PCS travel is 15 days or less (see the March 2014 Travel Newsletter file in pdf format). As a Yeoman, you are the expert, do the right thing and take the time to properly counsel your members.

PPC has experienced reduced staffing levels just like every other unit. The PCS season is PPC Travel's busiest, our small team of 19 primary Examiners and Auditors will process over 65,000 advances and claims over the next few months. As PCS travel claims flood into PPC, we will not be able to accommodate requests for secondary travel advances because we will be focused solely on processing travel claims. Unfortunately it will be the member that suffers. DO NOT be the Yeoman that causes your shipmate unnecessary financial pain during a PCS transfer.

April 2014: There has been a recent change with the way FINCEN liquidates/collects advances. FINCEN will now send out collection letters on all outstanding advances that have not been liquidated with a PCS claim and are 30+ days greater than the end/report date on the advance. As such, procedures have been changed. There is an updated ASP tutorial on the PPC website: http://www.uscg.mil/ppc/travel/WebTpaxASPtutorial.pdf file in pdf format. The biggest change is the begin and end dates of the advance NOW must match the depart and report dates on the orders. This means that advances must be complete and accurate the first time they are processed. Additional advances will only be processed due to extreme extenuating circumstances. Secondary advances must be requested by submitting a PPC customer service ticket with attached orders, form SF-1038, Advance of Funds Application and Account file in pdf format, and justification for the second advance. PPC Travel will approve secondary advances on a case by case basis.


Call Center Early Closure

Published Date: Fri, 23 May 2014 11:30:16 CDT

In observance of the Memorial Day Holiday, the Pay & Personnel Center (PPC) Customer Care Branch (CCB) Call Center will close at 1400 CDT on Friday, May 23, 2014. All PPC applications will remain available during the holiday, and payroll/personnel processing will continue as normally scheduled. The Call Center will be available for customer inquiries on Tuesday, May 27, 2014, during normal business hours (0700 to 1600 CDT). As a reminder, the online Trouble Ticket form at http://www.uscg.mil/ppc/ccb/ remains available 24 hours per day, 7 days per week for customer inquiries.


SPO Advance Signature Proxies No Longer Need to Verify PCS Order Funds Obligations

Published Date: Thu, 08 May 2014 16:30:16 CDT

Effective immediately, it is no longer necessary for the SPO Advance Signature Proxy to confirm any PCS obligations in the FINCEN Query by Document web site as was directed in the ASP Tutorial and mentioned in AO E-Newsletter articles numerous times. Starting in FY14, DCMS-831 obligates PCS funds via weekly summary batch. Individual TONO numbers are no longer available to the FINCEN web site. However, the PCS orders must be in a "READY" status in DA prior to processing an advance request. Only orders in a "READY" status will be included in the weekly summary batch.

We have updated the Web-TPAX Advance Signature Proxy (ASP) Tutorial to reflect this change.


PPC Customer Care Telephone Hours Reduced on 09 May 2014

Published Date: Thu, 08 May 2014 14:30:16 CDT

The "phone" portion of Call Center will be closed from 1200 to 1600 (CDT) on Friday, 9 May 2014. Customers can still submit an online help ticket or contact us via e-mail.


Joint Federal Travel Regulations (JFTR) Monthly Changes

Published Date: Tue, 29 Apr 2014 11:30:16 CDT

Change 329 to the Joint Federal Travel Regulations (JFTR) is available on the Defense Travel Management Office (DTMO) web site.

This change includes all material and revisions written in the following Military Advisory Panel (MAP) or Civilian Advisory Panel (CAP) items:

  • MAP 12-14 -- TLE Increase to 60 Days for Tyndall AFB FL Includes Tyndall AFB, FL as a location authorized to receive 60 days TLE since the PDS that has experienced a sudden influx of personnel. Affects par. U5710-B2.
  • MAP 20-14(E) -- COT. Service regulations determine whether deferred COT leave travel involving a CONUS HOR location is authorized or approved for an eligible member or dependent(s). Affects par. U7010-E.
  • MAP/CAP 50-14(E) -- POC PCS Travel with Car Ferry. Adds MALT PLUS per diem is paid for a member and or dependents on any day when PCS travel by car ferry does not include an overnight. Deletes MALT PLUS per diem from the JTR since MALT PLUS is not paid to civilian employees. Affects par. U5116-C3.
  • MAP 54-14(I) -- GSA HHG Commuted Rate Table. Inserts GSA HHG commuted rate table website into JFTR/JTR, APP A1 definition of "Commuted Rate".
  • MAP/CAP 56-14(I) -- USPHS FEML Locations. Updates FEML locations re-certification dates for eligible assigned USPHS personnel per USPHS memo of 28 February 2014. Affects various locations in APP S.
  • MAP/CAP 58-14(I) -- Add Acronym ERD to JFTR/JTR APP A2. Adds the acronym for early return of dependents (ERD) to JFTR/JTR, APP A, Part 2.
  • MAP 60-14(I) -- Locality M&IE Meal Rate. Clarifies locality M&IE meal rate is the locality meal rate and that the $3.50 IE rate is not affected by the non-availability of GOV'T mess. Affects par. U4235-C2a.
  • MAP/CAP 74-14(I) -- Reinsert Wording Erroneously Removed. Reinserts wording erroneously removed from JFTR/JTR, par. U4130-I.
  • MAP/CAP 76-14(I) -- Rental Car Insurance in Foreign Countries. Reinserts language that rental car insurance is a reimbursable expense when required by a rental car company within a foreign country and when a Service designated official determines that legal requirements/procedures of the foreign country involved make insurance necessary to match FTR, Sec. 301-10.451 language. Affects APP G.
  • MAP 78-14(I) -- Per Diem Within PDS Limits for Emergency. Clarifies that per diem may only be authorized within the PDS limits when overnight lodging is required for duty performed under emergency circumstances that threaten injury to human life or damage to Federal GOV'T property and the member is TDY at other than the member's residence or normal duty location. A member may not be authorized per diem when the member remains overnight at the PDS due to inclement weather except in extremely limited circumstances when returning from TDY away from the PDS. Affects par. U4100-C1.
  • MAP/CAP 91-14(I) -- NSA Regulations. Adds language that NSA employees and Armed Forces members working for NSA may be authorized DOS allowances IAW the National Security Act of 1959 (50 USC 3601 - 3617) if implemented in NSA regulations and provided duplicate allowances are not paid. Affects par. U1237 and APP A2.
  • Par. Reference Updates. Par reference updates made to Ch 5 in this month's change. No UTDs issued.

JFTR, Change 329, effective 1 May 2014 file in pdf format.


Defense Travel Management Office (DTMO) Allowances and Regulations Update

Published Date: Tue, 29 Apr 2014 11:30:16 CDT

The following information was updated for 01 May 2014:

  • OCONUS Non-Foreign and Foreign Per Diem Rates
  • Travel Regulations (JFTR & JTR)
  • Overseas Housing Allowances (OHA)
  • Overseas Cost of Living Allowances (COLA)

To access this information, visit http://www.defensetravel.dod.mil/.


Government Housing Releases and PCS Orders

Published Date: Wed, 23 Apr 2014 14:30:16 CDT

CWO Victor E. Hughes, U.S. Coast Guard Headquarters, Housing Management Division (CG-1333)

In January 2013, ALCOAST 016/13 announced the promulgation of policy mandating assignment to government-controlled housing in OCONUS locations. It stated "All members with PSC orders reporting for duty outside of the continental United States on or after 15 April 2013 must submit an Application for Assignment to Military Housing, Form CG-5267, to the housing office at their new duty stations. Local Housing Authorities shall assign members to government-controlled family or unaccompanied personnel housing when it is available and adequate."

Subsequently in June 2013, Flag Voice 384 announced the that assignment to government-controlled housing in CONUS would closely mirror that as stated in ALCOAST 016/13. The language in the Flag Voice stated that; "Beginning in AY14, all members in receipt of permanent change of station orders will be required to submit an Application for Assignment to Military Housing, Form CG-5267, to their new unit's housing officer prior to receipt of final orders. Housing officers will assign members to government housing in conjunction with a PCS move, when housing is available and adequate."

In December 2013, the Coast Guard Housing Manual, COMDTINST M11101.13F was promulgated establishing Coast Guard policy for assignment to government-controlled housing for both CONUS and OCONUS locations. It stated in paragraph 3.B.2. "Members in receipt of permanent change of station (PCS) orders must submit an Application for Assignment to Military Housing, Form CG-5267, and a copy of their PCS orders to the housing officer at their new duty station. The housing officer will verify the application and dependent information and determine the member's eligibility and bedroom requirement for housing."

We have gotten a lot of feedback from Commands that yeoman are telling members they will not get their final orders until a release from housing is provided. The intent of Flag Voice 384 was not for the SPO to hold a member's final orders in abeyance until the member proves they sent the CG-5267 to the new PDS, but to ensure that members submitted their Application for Housing prior to their departure from their old PDS. It was never meant to involve the SPO with the enforcement of housing policy. The responsibility will always fall upon the member to ensure that all necessary requirements are met prior to their PCS transfer. With the promulgation of the new housing manual, it established policy and superseded any previous communications. We apologize for any confusion that this may have caused.


Shipping a Second Privately Owned (Motor) Vehicle (POV) within the Contiguous United States (CONUS)

Published Date: Wed, 23 Apr 2014 14:30:16 CDT

By: YNCM M. Snyder, Commandant (CG-1332)

COMDT (CG-1332) has received feedback that SPO yeoman may have incorrectly advised members regarding reimbursement for shipping a second POV in CONUS. The following information is to ensure that all yeoman understand when a member is entitled to reimbursement for shipping a second POV in CONUS, and when they are not.

In accordance with Joint Federal Travel Regulations (JFTR), par. U5417 and Coast Guard Supplement to the Joint Federal Travel Regulations (CGS-JFTR), COMDTINST M4600.17 (series), par. 5417-A, for a member to be entitled to reimbursement for shipping a second POV in CONUS, the member must have a dependent(s), the member or their dependent(s) must possess more than one POV to be relocated to the new PDS, and the member and their dependent(s) must travel together, at one time, in a Privately Owned Conveyance (POC) to the new Permanent Duty Station (PDS). If a member meets this criteria they may be entitled to reimbursement for shipping a second POV in CONUS. However, if a member chooses to utilize commercial transportation for themselves or their dependent(s) to the new PDS the member does not meet the criteria of JFTR par. U5417 and CGS-JFTR, par. 5417-A3, and they are not entitled to reimbursement for shipping a second POV in CONUS.

When a member is entitled to reimbursement for shipping a second POV in CONUS, the member must make all arrangements for shipment of the second POV. Travel time is not authorized to drop off, or pick up a second POV, and the member may not be reimbursed for mileage to drop off, or pick up a second POV transported IAW U5417 and CGS-JFTR, par. 5417-A3.

When a member is entitled to reimbursement for shipping a second POV in CONUS the calculations and maximum reimbursable amount must be reflected on the member's PCS orders. See JFTR par. U5417-D for guidance on how to calculate a members reimbursable amount to ship a second POV in CONUS.

Yeoman should counsel members if they do not meet the above criteria, and do not travel together with their dependents at one time in a POC, then the member is not entitled reimbursement for shipping a second POV in CONUS. Yeoman should also counsel members that falsifying a Travel Voucher (DD-1351-2) to reflect the member and their dependent traveled together at one time in a POC, is fraud.

Commandant (CG-1332) contacts on this matter are, Mr. Anthony H. Pearson, or CWO James R. Jeffery.


TQC Training Advisory 007-14: FY14 Closeout of Class C School Orders

Published Date: Wed, 23 Apr 2014 13:30:16 CDT

  1. In preparation for FY14 orders closeout, all Class "C" school travel orders will be issued by TQC by 27 June 2014. All Class "C" school electronic training requests (ETRs) must be submitted via Direct Access by 25 June 2014. The only exception is those members requesting TCT training may submit ETRs through 23 July 2014.
  2. The only authorized modifications to orders after 27 June 2014 will be cancellations and substitutions. Approved templates for cancellations and substitutions are available on the TQC website and shall be submitted via CGMS by the unit Commanding Officer.
  3. Unit Commands and Training Officers are highly encouraged to contact TQC schedulers with any questions or concerns. The list of TQC schedulers and their assigned courses is available at: https://cgportal2.uscg.mil/units/forcecom/tqc/Pages/Home.aspx.
  4. Members can verify their enrollment status in Direct Access by following these steps: Select SELF-SERVICE/SELF-SERVICE FOR COMMANDS/USE/STUDENT TRAINING SUMMARY. Enter the member's EMPLID and click search. Enrollment status can also be verified via CGBI.
  5. Please disseminate to subordinate commands, all Training Officers and Servicing Personnel Offices (SPO).
  6. TQC Customer Service Line Phone Number: 757-366-6583.


Government Travel charge Card Program Updates and PCS Season Reminders

Published Date: Wed, 23 Apr 2014 10:30:16 CDT

ALCGPSC message 058/14 seeks to raise awareness of general GTCC programmatic issues and provide general guidance as we move into the summer transfer season.


PPC Travel e-Newsletter April 2014

Published Date: Tue, 15 Apr 2014 13:30:16 CDT

The April 2014 issue of the PPC Travel e-Newsletter is now available. This issue includes:

  • TOD ver. 27.1 and OCONUS to/from Alaska PCS mileage
  • PCS Advances (ASP information)
  • Verifying PCS Order Funds Obligations
  • Common TPAX submission errors
  • Top 5 Reasons Claims have been returned for correction (Oct13-Mar14)
  • PPM and POV Shipment Claims
  • POE/POD/VPC
  • PPC TVL mailing address change
  • TSA Pre-Check Phase III Announcement
  • Travel Claim errors delaying payments


Web-TPAX Outage

Published Date: Mon, 14 Apr 2014 14:30:16 CDT

Web-TPAX is experiencing errors which is causing the application to drop users while working in TPAX. PPC is working to resolve this issue. It is strongly recommended that any TPAX activity be postponed until Thursday, 17 April 2014. In the interim, if a traveler must submit a travel claim, please submit a manual paper travel claim. PPC Travel continues to have the ability to process manual travel claims during this outage.


Travel to or From Ports or Vehicle Processing Centers

Published Date: Tue, 01 Apr 2014 16:30:16 CDT

PCS Travel To/from Port of Embarkation (POE), Port of Debarkation (POD), and Vehicle Processing Centers For Members Traveling From/To a CONUS Permanent Duty Station (PDS) To/From an OCONUS PDS

By YNCM Michael Snyder, COMDT (CG-1332)
26 March 2014

Designated passenger Ports of Embarkation (POE), Ports of Debarkation (POD), and Vehicle Processing Centers (VPC) are considered the closest POE, POD, and VPC servicing a member's old and new permanent duty station (PDS). However, members traveling from/to a CONUS PDS to/from an OCONUS PDS by mixed modes (POC and commercial carrier) may be authorized to travel to/from an authorized alternate CONUS POE/POD, and/or VPC. The following chart lists authorized alternate locations (some of which are the same as the designated locations) for which mixed mode travel would be authorized file in pdf format. Travel to/from a location other than the designated or authorized alternate location would be considered circuitous travel for which actual travel and transportation expenses would be reimbursed up to the travel and transportation costs to/from the authorized alternate location. Per the JFTR, par. U5435-B, a member is responsible for any excessive POV shipping cost beyond the cost to ship to/from the designated VPCs. A member electing POV shipment from/to a designated CONUS VPC may be authorized MALT plus to drive another vehicle (i.e., up to two POCs for a member with dependents) to/from the authorized alternate CONUS POE/POD, the circuitous travel rules above would apply for a member traveling by mixed modes to an alternate non-official location (e.g., leave location). Per the JFTR, par. U5015-B and CGS-JFTR, par. 5015, payment of MALT for more than two POCs requires authorization/approval by COMDT (CG-1332), this does not affect the POV shipping entitlement.

A member performing PCS travel solely by commercial carrier via an alternate non-official location would be authorized the costs for travel not to exceed the policy constructed airfare for the designated locations (i.e., designated POE/POD or if applicable designated VPC).


Personally Procured Household Goods Movement (PPM) Guidance (ALCOAST 131/14)

Published Date: Mon, 31 Mar 2014 15:30:16 CDT

Thinking of conducting a personally procured move (PPM), formerly known as do-it-yourself move (DITY), this transfer season? ALCOAST 131/14 provides guidance you must follow if you expect to be reimbursed for a PPM. Note: This version includes the new paragraph 9, which was added by ALCOAST 147/14.

"9. To receive an incentive payment for conducting a PPM, members must provide certified unloaded and loaded weight tickets from the place of origin. Weight tickets must be annotated with the members rank/rate, name, and EMPLID. Each weight ticket must also indicate which vehicle is being weighed, and whether the weight ticket is for an unloaded or loaded vehicle and/or trailer."


Transfer Season 2014 Household Goods (HHG) Shipping Information and Mandatory Customer Satisfaction Survey

Published Date: Mon, 31 Mar 2014 15:30:16 CDT

ALCOAST 028/14
COMDTNOTE 4050

1. Transfer season 2014 will be in full swing soon and whether a member is performing a long distance permanent change of station (PCS) move or a funded short distance move, household goods (HHG) counseling is required. HHG counseling may be received in person from a Transportation Officer (TO), or members may self counsel using the Defense Personal Property System (DPS). Requests for short distance HHG moves, including those to or from unusually arduous sea duty, must be forwarded to COMDT (CG-1332) for consideration.

2. To ensure members are aware of their HHG transportation entitlements commands should ensure that all members departing on PCS orders receive a printed copy of this ALCOAST. Commands should also include HHGs counseling on their PCS check in/out sheets.

3. After a member receives their PCS orders, they must go to www.move.mil to register in DPS. DPS allows members and their spouses to self counsel, request HHG packing, pick-up and delivery dates, and file any necessary damage claims. After a member registers in DPS, it will take up to 72 hours to receive a user name and password to schedule their move, so members should plan ahead. Members conducting their first or last move should visit a transportation office to set up their HHGs shipment.

4. The time period between 15 May and 15 July is the peak of the HHG moving season. If at all possible members should avoid requesting a HHG shipment during this period. As soon as possible after receipt of authenticated PCS orders, members should contact their HHG transportation office to request a HHG movement, or self counsel in DPS. It is important to note that requested dates are not guaranteed, so members should not cancel or enter into a rental agreement, lease, or buy or sell a home until they have verified with their TO and their Transportation Service Provider (TSP) that their requested dates are confirmed.

5. DPS may not be available underway, or if available it may be very slow. If members assigned afloat cannot schedule their HHG movements while underway or during an in port period, they may see their legal assistance office or TO, to grant another person a special power of attorney to schedule their HHG shipment while underway.

6. During HHG peak season it may be difficult to secure a Government contracted TSP that meets everyones desired packing, pick-up, and delivery dates. If a TSP cannot be contracted, or if a member prefers, they may conduct a Personally Procured Move (PPM) of their HHGs. More guidance on PPMs will be published in a separate ALCOAST.

7. Exceeding HHG weight limits is the number one reason members pay excess costs for HHG shipments. To avoid paying excess costs members must be aware of their maximum HHG weight allowance found in the Joint Federal Travel Regulations (JFTR), par. U5310-B.2. To reduce HHG weight and prevent excess costs, members should dispose of any unwanted or unneeded HHG. To help estimate HHG weights, a weight estimating tool is available at www.move.mil. To find the weight estimating tool a member should select the "Before You Move" link and then select the "Weight Allowances" link on the left hand side of the screen. Also, the TSP will estimate a members HHG weight during the pre-move survey. After a members actual HHGs weight has been established, if a member desires a witnessed reweigh it must be requested before HHGs are delivered. It is not possible to reweigh HHGs after delivery.

8. There has been a significant change to professional books, papers, and equipment (PBP and E) entitlements, more commonly known as pro gear. Effective 1 May 2014, PBP and E will be limited to a maximum of 2000 lbs. Waivers to the 2000 lb limit are not authorized. Pro gear previously shipped outside the continental United States (OCONUS), will be grandfathered up to the weight shipped OCONUS until they are returned to the continental United States (CONUS). Also effective on 1 May 2014, many items previously considered pro gear will no longer be considered pro gear. Most notably, personal computer equipment and memorabilia such as awards, plaques, or other objects presented for past performances are no longer considered pro gear.

9. Pro gear does not count against a members HHG weight allowance. However, all items must meet the definition of pro gear in JFTR par. U5310-C and Appendix A. All pro gear must be verified by a TO, and items not meeting the description of pro gear will count towards a members maximum HHG weight allowance. Because spousal pro gear is limited to 500 lbs, a member cannot combine their pro gear with spousal pro gear. An itemized inventory of spousal pro gear must be provided to the TO for verification at the time of counseling and must indicate the profession which the items are used for (e.g., lawyer, doctor, teacher). The itemized inventory of spousal pro gear must be certified by the members signature.

10. Members are responsible for ensuring pro gear is separated from HHG during packing and weighed separately during pick-up. All pro gear must be identified as such on the TSP inventory sheet at origin and the estimated weight must be entered on the Application for Shipment and/or Storage of Personal Property, DD Form 1299. Ensure the term M-PRO is used to identify the military members pro gear and S-PRO is used to identify spousal pro gear. Each line item for pro gear must indicate M-PRO/S-PRO, cubic ft, and pounds. Pro gear cannot be claimed after the fact. There are no exceptions or waivers to this policy.

11. Another important feature of DPS is the ability to grade a TSPs performance by submitting a Customer Satisfaction Survey (CSS). The mandatory CSS process is simple and its importance cannot be overstated. The CSS is used to document positive and negative experiences and helps determine the number of military HHG shipments a TSP will receive in the future.

12. Damage claim submission is the responsibility of the member. Completion and submission of the Joint Statement of Loss or Damage at Delivery, DD Form 1840 by the member and TSP, and the Notice of Loss or Damage, DD Form 1840R by the member after the TSP departs does not constitute filing a claim. These forms are only used for proper notification of loss or damage to a TSP. A claim is separate and distinct, and must be submitted in a timely manner. See www.move.mil and the Coast Guard Finance Centers (FINCEN) web site www.fincen.uscg.mil/hhg.htm for guidance on HHG damage claim submissions.

13. Full replacement value (FRV) protection now applies to all HHG shipments. It is important for service members to understand that FRV does not mean that a member will receive the full replacement cost for every item lost, damaged, or destroyed. To find more information on FRV a member can visit the Army Surface Deployment and Distribution Command (SDDC) web site www.sddc.army.mil/pp/default.aspx. If a member desires additional HHG damage insurance they may purchase it from a private insurance provider.

14. The pamphlet "Its Your Move" contains guidance about shipping HHGs. This pamphlet and other useful HHG information are available at www.fincen.uscg.mil/hhg.htm. Additional HHG transportation information can also be found at the SDDC web site www.sddc.army.mil/pp/default.aspx.

15. In accordance with JFTR, par. U5417, members with dependents who own more than one POV may ship a second POV within CONUS. However, the member and their dependents must travel together in one POV, and commercial travel at government expense is not authorized for the member or any dependents. The Governments reimbursement for transporting a second POV will be limited to the monetary allowance in lieu of transportation (MALT) plus per diem a member or dependent would have been entitled to for non-concurrent travel by two POVs to the new PDS, or the actual cost to ship a second POV whichever is less. Any excess costs incurred to ship a second POV in CONUS will be borne by the member. Members must personally arrange for shipment of a second POV in CONUS and are not entitled to reimbursement for delivery to, or pick-up from the carrier. Members orders must reflect this entitlement and display the maximum reimbursement computations. The entitlement to ship a POV in CONUS when the member is physically unable to drive or there is insufficient time in accordance with JFTR, par. U5415 may only be authorized by COMDT (CG-1332).

16. COMDT (CG-1332) POC is CWO Randy Jeffery at 202-475-5393, James.R.Jeffery(at)uscg.mil or Mr. Tony Pearson at 202-475-5368, Anthony.H.Pearson(at)uscg.mil.

17. CAPT Stephen B. Nye, Acting Director of Reserve and Military Personnel, sends.

18. Internet release authorized.

Source: ALCOAST 128/14


Use of Government Travel Charge Card for Travel Funded by Other Agencies

Published Date: Wed, 12 Mar 2014 10:30:16 CDT

UNCLAS //N04600//
ALCGPSC 041/14
SUBJ: USE OF THE GOVERNMENT TRAVEL CHARGE CARD (GTCC) FOR NON-COAST GUARD FUNDED OFFICAL GOVERNMENT TRAVEL

  1. COMCOGARD PSC ARLINGTON VA 051322Z MAR 13, ALCGPSC 032/13
  2. Government Travel Charge Card (GTCC) Program Policies and Procedures, COMDTINST M4600.18 (SERIES)
  1. As originally authorized in Ref (A), cardholders may use their GTCC for non-Coast Guard funded official government travel (travel funded by other federal entities such as DOD).
  2. Do not request split disbursements (funds paid directly to your GTCC account) when filing non-Coast Guard funded official government travel claims with other agencies, as this will result in payment delays. In many cases, non-DHS federal agencies hold GTCC contracts with different banks.
  3. As a reminder, your GTCC bills must be paid in full on or before the statement due date regardless of the timeliness of the reimbursement.
  4. This change will be incorporated into a future update of Ref (B).
  5. All questions should be directed as follows:
    1. Cardholders: direct GTCC questions to their unit GTCC Travel Manager. Supporting Travel Managers are listed under the contacts page located at www.uscg.mil/psc/bops/govtrvl/.
    2. GTCC Travel Managers: direct questions to Ms. Carlene Curry at 703-258-5996 or Evelyn.C.Curry@uscg.mil or Mr. Matt Ruckert at 703-201-3080 or Matthew.T.Ruckert@uscg.mil.
  6. RDML Dave Callahan, Commander, CG Personnel Service Center, sends.
  7. Internet Release Authorized.


Advance Dislocation Allowance and Mandatory Housing Assignment

Published Date: Thu, 06 Mar 2014 16:30:16 CST

Many SPOs have requested additional guidance on the policy for advance payment of Dislocation Allowance (DLA) due to the implementation of Mandatory Assignment to CONUS Coast Guard-Owned Housing this transfer season.

Per Coast Guard Housing Manual, COMDTINST M11101.13 (series), paragraph 3.B.2, members in receipt of permanent change of station (PCS) orders must submit an Application for Assignment to Military Housing, Form CG-5267, and a copy of their PCS orders to the housing officer at their new duty station. The housing officer will verify the application and dependent information and determine the member's eligibility and bedroom requirement for housing. A Status of Housing Availability, DD Form 1747, must be completed within five days of receiving the application in order to notify members of their control date and the estimated date of assignment. The comments section of the DD Form 1747 must include one of the following statements:

  1. Coast Guard owned family housing is available and assignment is mandatory;
  2. Coast Guard owned family housing is not available;
  3. Coast Guard UPH is available and assignment is mandatory;
  4. Coast Guard UPH is not available; or
  5. Released from mandatory assignment to government housing.

The housing assignment policy does not change anything about advance payment of DLA. The policy is:

  • If a member with dependents will be entitled to DLA in connection with the PCS move, per the Joint Federal Travel Regulations (JFTR), Volume 1, Chapter 5, Part G., an advance of up to 80% of the DLA amount is authorized.
  • If a member without dependents is released from mandatory assignment to government housing (The supporting document for the release is the DD-1747 as completed by the housing officer at the new PDS) and will be entitled to DLA in connection with the PCS move, per the Joint Federal Travel Regulations (JFTR), Volume 1, Chapter 5, Part G., an advance of up to 80% of the DLA amount is authorized.

The following resources are available for more information on DLA or housing policy:


PPC Travel e-Newsletter March 2014

Published Date: Mon, 03 Mar 2014 13:30:16 CST

The March issue of the PPC Travel e-Newsletterfile is PDF is now available.

In this issue:

  • Top10 most common reasons why a travel claim is returned to the traveler
  • WEB TPAX PCS Travel Advance Resources
  • WEB TPAX PCS Advances
  • Permanent Change of Station (PCS)
  • Reimbursement for the Use of More than Two POCs
  • Government Travel Charge Card (GTCC) Policies and PCS
  • MAP/CAP 235-13(I) - CY 2104 Mileage Rate Changes
  • Guidance and examples for Constructed Cost Computation worksheet
  • Remember the Web based Unit Audit Reports?
  • Fax numbers for PPC Travel
  • Cancellation of Training Orders due to Inclement Weather
  • Joint Federal Travel Regulations (JFTR) Monthly Changes
  • SATO-GetThere Address Changing


Cancellation of Training Orders due to Inclement Weather

Published Date: Mon, 03 Mar 2014 11:30:16 CST

SUBJ: TQC TRAINING ADVISORY 004-15: CANX OF ORDERS DUE TO INCLEMENT WEATHER

  1. COMDTINST M1500.10C, PERFORMANCE, EDUCATION AND TRAINING MANUAL
  2. JOINT FEDERAL TRAVEL REGULATIONS (JFTR), VOL 1 (MILITARY)
  1. Per Ref (a), if a member is in receipt of C school orders, but the member cannot travel due to inclement weather from their PDS, the unit shall send a CGMS to TQC for cancellation of orders.
  2. If a course is cancelled by a TRACEN due to inclement weather at the TRACEN site prior to a member arriving at the TRACEN, TQC will notify the unit of the course cancellation. If travel has already commenced and/or members are already onsite for training, members will be cancelled out of the course and sent back to their units at the earliest and safest opportunity. Units shall not order members to return to their unit without authorization from the TRACEN, as some courses can be rescheduled within a short window of the weather delay and will not require the member to execute another set of orders.
  3. Upon receipt of the CGMS message from a unit or guidance from a TRACEN of cancellation, TQC will cancel the orders via Direct Access. Members should still complete a travel claim against the TONO for any travel costs incurred upon completion of travel. Members shall seek guidance from their command regarding travel related issues while TDY and from the SPO/AO regarding changes to orders due to weather for travel claim processing.
  4. If a unit has questions or concerns regarding TQC-generated orders or inclement weather procedures, please contact the appropriate scheduler. Assigned TQC schedulers can be found at http://www.uscg.mil/hq/tqc/TQC_phone_list.asp.
  5. Please disseminate to subordinate commands and all Servicing Personnel Offices.
  6. CG TQC POC: LCDR Amanda Ramassini, Commanding Officer, AMANDA.M.RAMASSINI@USCG.MIL.
  7. Internet release authorized.


Joint Federal Travel Regulations (JFTR) Monthly Changes

Published Date: Mon, 03 Mar 2014 10:30:16 CST

Change 327 to the Joint Federal Travel Regulations (JFTR) is available on the Defense Travel Management Office (DTMO) web site.

This change includes all material and revisions written in the following Military Advisory Panel (MAP) or Civilian Advisory Panel (CAP) items:

  • MAP 006-13(R)/CAP 005-13(R) -- Professional Books, Papers and Equipment. Redefines Professional Books, Papers, and Equipment (PBP&E) and limits the amount of PBP&E to a maximum net weight of 2,000 pounds with no authority to waive the limitation. This change is effective for all Permanent Change of Station (PCS) orders issued on or after 1 May 2014. Affects pars. U5310-C, U5310-L, U5335-E, and APP A1.
  • MAP 232-13(E) -- Housing for Member in Non-Pay Status. Removes the authority to pay a housing allowance and CONUS COLA for a member in grades E-1 through E-4 (4 or fewer years' service) for dependents of a member in a non-pay status (AWOL, in pre-trial confinement in a foreign country or on excess leave status). That authority in law no longer exists. Affects pars. U8032 and U10422.
  • MAP 001-14(I) -- Update References in Pars. U7175 and U7180. Updates references within pars. U7175 and U7180. Affects pars. U7175-A2c(1), U7175-B1b, U7175-E, U7175-F1, U7180-A, and U7180-C3b.
  • Par. Reference Updates. Numerous par reference updates made to Ch 3 in this month's change. No UTD issued.


SATO-GetThere Address Changing

Published Date: Mon, 03 Mar 2014 10:30:16 CST

UNCLAS //N04600//
ALCGPSC 025/14
SUBJ: TRAVEL MANAGEMENT CENTER (SATO) ONLINE BOOKING ENGINE (GETTHERE) WEBSITE ADDRESS CHANGE

  1. On 7 Mar 14 the website for the GetThere application used for making on-line travel reservations with SATO will change from http://wcp.getthere.net/govcwt to http://wcp.gov.getthere.net/govcwt. During the period 5 Feb 14 to 8 March 14, both links will work. However, during the period 08-21 Mar 14, the old link will redirect the user to the new link. This grace period will be provided until 21 March to allow users time to update their links and bookmarks to the new GetThere site.
  2. GetThere System Outages.
    1. Phase 1 website change implementation will begin on Friday 7 Mar 14 at 1900 CT and is expected to complete no later than 2330 CT. During this time, the GetThere site will be locked and not accessible.
    2. Phase 2 will begin Friday 21 Mar 14 at 1900 CT and complete no later than Saturday 22 Mar 14 at 0600 CT. During Phase 2 all government profile and booking data will be moved to the new GetThere government specific datastore. During the Phase 2 migration, users will be locked out of the booking engine. During the outage the maintenance window message will be displayed when attempting to access the booking engine.
  3. Complete information on this website address change and logging into the GetThere site are available at http://www.uscg.mil/psc/bops/govtrvl/default.asp and then selecting the "SATO" option at the top of the page. For navigational or log on assistance with GetThere, please call the CWTSato Travel Help Desk at 877-905-9647 or email them at govechelp@cwtsatotravel.com.
  4. TMC questions should be directed to Ms. Carlene Curry at e-mail Evelyn.C.Curry@uscg.mil or Mr. Matt Ruckert at e-mail Matthew.T.Ruckert@uscg.mil.
  5. RDML Dave Callahan, Commander, CG Personnel Service Center, sends.
  6. Internet Release Authorized.


Delayed Opening 5 February 2014

Published Date: Tue, 04 Feb 2014 19:30:16 CST

Due to inclement weather, PPC will opening at 1000 hrs. (CST) on Tuesday, 5 February 2014. Submit customer inquires during this period via the web form at http://www.uscg.mil/ppc/ccb.


PPC Travel AO e-Newsletter January 2014

Published Date: Tue, 28 Jan 2014 13:30:01 CST
The January 2014 edition of the PPC Travel AO e-Newsletterfile in pdf format provides information on new rules for policy constructed travel cost calculations. The Constructive Cost of GTR worksheetMS Excel Spreadsheet has been revised to reflect the new rules.

Recent change to JFTR: Constructed cost of GTR IAW JFTR change 320 dated 8/1/2013 - UTD/CTD for MAP 069-13(E)/CAP 061-13(E) - Constructed Transportation Costs effective 26 June 2013: GSA indicated that the constructed transportation cost for a traveler authorized a specific transportation mode is limited to ONLY the cost of the transportation (FTR Sec. 301-10.309).

When a member is authorized to travel on TDY using a Privately Owned Conveyance (POC) not to exceed (NTE) the cost of government procured transportation/GTR, the orders must state: "POC travel NTE the constructed cost of the GTR $XXX.XX;" with the actual dollar amount replacing the "X's". To calculate this amount, you must add together:

  1. the government airfare rate (You can lookup the contract carrier 'city pair rates' at http://cpsearch.fas.gsa.gov//)
  2. airfare service/booking (SATO) fees.

    Note: See the TPAX Constructed Cost Tutorialfile in pdf format to learn how to input your claim when travel via POC not to exceed the policy constructed cost is authorized.

    Also see Guidance and examples for Constructed Cost Computation worksheetFile in PDF format.


PCS Mileage (MALT) and TDY Mileage Rates

Published Date: Mon, 06 Jan 2014 13:30:01 CST

Effective 1 January 2014, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.235 (twenty three and one half cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2014 (i.e., the initial travel is started).

TDY mileage rates changed on 01 January 2014. The new TDY rates are:

POC:
$0.56 - Automobile (if no GOV is available)
$0.235 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
$0.53 - Motorcycle
$1.31 - Airplane

Current and previous PCS and TDY mileage rates are posted at http://www.defensetravel.dod.mil/site/otherratesMile.cfm.


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