Please see the Latest Rates/Benefits page for links to pay tables and benefit information.
We've added a new user guide which provides an overview of how pay processing works in Direct Access for Reserve Inactive Duty and Active Duty pay transactions. The information in this guide provides a solid foundation for everyone involved in the Reserve pay process.
In accordance with United States Coast Guard Regulations 1992, M5000.3 (series), the CO/OinC may authorize in writing for officers, chief petty officers, and first class petty officers to sign, by their direction, correspondence, forms, and worksheets in the performance of their duties. These "by direction" authorizations must be kept on file to support any audits. "By direction" authorizations are subject to restrictions. For example, "by direction" is not authorized for oaths, enlistment contracts, reenlistment and extension documents, PCS Departing Worksheet or Advances Worksheet, with liquidation period in excess of 12 months,
If you haven't been authorized (in writing) by your CO/OinC, you should not be signing correspondence, forms or worksheets.
Graduates of the Coast Guard Academy are entitled to BAH-Transit during periods of travel time, proceed time, and leave enroute to their first permanent duty station.
Upon arrival at the permanent duty station, the newly-commissioned Ensign becomes entitled to the BAH/OHA applicable to the PDS (normally BAH without dependents).
If the member marries while enroute to the first permanent duty station, the member becomes entitled to BAH with dependents effective the date of marriage (or BAH without dependents if the marriage is to another uniformed services member). BAH with dependents is based on the location of the member's dependents; it then changes to the location of the PDS once the member reports to the PDS.
For the Academy Class of 2015, PPC (MAS) will pay the BAH-Transit (BAH-T) entitlement. The SPO should only start the BAH at the PDS (as well as any BAH due to marriage) .
An example is shown below of the BAH row that the SPO should establish effective the date the member reports to the PDS:
In future years, SPOs will record the BAH-T entitlement on the BAH page. However, this year, we are not having SPOs record the entitlement because of system issues/complexities.
Note: See "2015 Pay Transaction Cutoff Dates (Tabular view)" or the "2015 Pay Transaction Cutoff Dates (Calendar view)" for the complete payroll processing schedule.
|March||13 Mar||05 Mar||10 Mar||01 Apr||18 Mar||23 Mar|
|April||15 Apr||07 Apr||10 Apr||01 May||17 Apr||22 Apr|
|May||15 May||07 May||12 May||01 Jun||15 May||21 May|
|June||15 Jun||05 Jun||10 Jun||01 Jul||17 Jun||23 Jun|
|July||15 Jul||07 Jul||10 Jul||31 Jul||20 Jul||23 Jul|
|August||14 Aug||06 Aug||11 Aug||01 Sep||18 Aug||21 Aug|
|September||15 Sep||07 Sep||10 Sep||01 Oct||16 Sep||21 Sep|
|October||15 Oct||06 Oct||09 Oct||30 Oct||19 Oct||22 Oct|
|November||13 Nov||04 Nov||09 Nov||01 Dec||16 Nov||19 Nov|
|December||15 Dec||07 Dec||10 Dec||31 Dec||17 Dec||22 Dec|
The SPO Approval Cutoff is imperative to allow PPC to identify and correct critical errors prior to the Payroll Finalized date. During the period between SPO Data Entry/Approval Cutoff and the Payroll Finalized date, if necessary, PPC will contact a SPO directing immediate corrective action to resolve critical errors. These PPC directed transactions are the ONLY SPO data approvals authorized during this period. If you are contacted by PPC (MAS) or (SEP) and requested to enter, change and/or approve a transaction during the blackout period, please do so in a timely manner.
Note: SPOs CAN continue to enter pay transaction requests after the cut, BUT the auditor CANNOT approve any transactions (other than Drills and short-term orders as discussed below), as these approved transactions change the pay data PPC (MAS) is trying to validate. However, SPOs must enter and approve transactions when contacted by PPC (MAS) or (SEP) during the blackout period to correct an error condition.
Approval during "Blackout" Exception for Drills, ADT-AT orders and short-term ADOS orders:
THE BELOW ONLY APPLIES TO DRILLS, ADT-AT ORDERS AND SHORT-TERM ADOS ORDERS AND PAY ENTITLEMENTS ASSOCIATED WITH THE ORDERS or DRILLS.
Short-Term Orders: If the ADT-AT orders or Short-Term ADOS orders have a begin or end date on/or after the SPO Data Entry/Approval date and BEFORE the Payroll Finalized Date, SPOs are authorized to approve the orders (put in "En route" or "Finished" status) and associated pay entitlements (e.g. BAH). DO NOT approve orders or entitlements on Payroll Finalize Date (it will cause payroll finalize to error out). ONLY orders with a begin data that falls within these specifics date ranges are authorized to be put in an "En route" or "Finished" status.
Drills: Inactive Duty for Training (IDT) Drills, Funeral Honors Duty (FHD), Readiness Management Periods (RMP), and Additional Training Periods (ATP) and any pay entitlements associated with the drills may be approved between the blackout dates. If the IDT, FHD, RMP, or ATP drills have a completed date on/or after the SPO Data Entry/Approval date and BEFORE the Pay roll Finalized Date, SPOs are authorized to approve the drills (put in "Completed - Yes" status (approved for payment)) and any associated pay entitlements (e.g. meals). Do not approve drills or pay entitlements on the Payroll Finalized Date - it will cause payroll finalize to error out. Only drills and associated pay entitlements with a completion date that falls within thse specific date ranges are authorized to be put in a "Completed - Yes" status (approved for payment).
To reiterate...ONLY DRILLS, ADT-AT ORDERS OR SHORT-TERM ADOS ORDERS AND ASSOCIATED PAY ENTITLEMENTS WITH A BEGIN OR END DATE THAT FALLS WITHIN THESE SPECIFIC DATE RANGES ARE AUTHORIZED TO BE APPROVED DURING THE BLACKOUT PERIOD.
Source: Treasury's "Green Book"
In accordance with NACHA Operating Rules, consumer payments (i.e., Federal salary and travel payments, benefit payments) must be made available for withdrawal no later than the opening of business on the settlement date (provided the entries are made available to the Receiving Depositary Financial Institution (RDFI) by its ACH operator no later than 5:00 p.m. on the business day prior to the settlement date). Corporate payments (i.e., vendor payments, non-benefit payments) must be made available for withdrawal on the settlement date.
Note: The "settlement date" is the military payday as listed above. Paydays are the 1st (end of month (EOM)) and the 15th (mid-month) of each month, or the business day preceding the 1st or the 15th if either should fall on a federal holiday, Saturday or Sunday.
An "FAQ" to ALCOAST 193/15 has been published to clarify bonus policies. It may be accessed by visiting: www.uscg.mil/hr/cg133/PolicyStandards/FAQs for ALCOAST 193.pdf.
A new SRB CG-3307 has been provided in enclosure (6) of the Personnel and Pay Procedures Manual. The language of the new CG-3307 has been modified to address the changes ALCOAST 193/15 present in SRB counseling. The updated CG-3307 may be accessed by visiting: www.uscg.mil/ppc/3307s.asp.
For SRB's, the only contracts allowed to be canceled are:
These cancellation requests can only be performed by PPC after the SRB eligible members new 4 or 6 year reenlistment has been approved. Cancellation requests should be submitted at the time a member's SRB payment is being requested. Please be sure to state (in your PPC Trouble Ticket) that an extension needs cancellation by ADV and to request your ticket be reassigned to MAS for processing once ADV cancels contract.
BEFORE SRB reenlistment contracts are entered - Submit SRB CG-3307's to PPC-SMB-MAS-Bonus@uscg.mil for verification/approval. Within 3 business days, the sender of the CG-3307 will receive a reply instructing them to either move forward with a member's SRB reenlistment or state the reason(s) member is ineligible. In some cases, it is understood that the SRB CG-3307 eligibility approval process may not be feasible. In such cases, eligibility should be heavily scrutinized. If time allows, it is highly recommended to run SRB 3307's thru the bonus team in order to minimize counseling/eligibility errors.
Once a contract is completed and approved, SRB payments should be requested by submitting the member's SRB CG-3307 and contract to PPC via a trouble ticket. If a SRB eligible member has an extension that has not begun, then the request should state the ticket should first go to PPC (adv) so that the extension can be canceled, then reassigned to PPC (mas) for SRB processing.
Payment should occur within the next two pay periods. If a payment has not occurred after two pay periods, then an inquiry should be sent to PPC via a trouble ticket.
All requests for EBs and CSTBs should be submitted to PPC via a trouble ticket submission and include bonus documentation (Annex or CSTB Agreement). Typically, these requests will come from each members "A" School upon graduation.
Must be in compliance with weight standards for all bonuses.
CWO2 David Cota
Branch Chief, Procedures and Development Branch and Customer Call Center Branch
Pay and Personnel Center
Per ALCOAST 099/15 the following meal rates will be implemented in Direct Access effective the 1-15 May payday.
The changes are:
Allotments are processed according to the following rules:
DA has now been programmed so that any start/stop/changes made to an allotment during the end-month calendar (16th to end of the month) will automatically have an effective date of the 1st of the following month. A start/stop/change can still be made during the mid-month (1st to 15th the month) calendar for an effective date of the 1st of the current month. See Military Paydays/Payroll Processing Calendar for cutoff dates.
Starts/Stops, or Changes to the amount cannot be a retro date based on the current open pay calendar.
Changes to the acct/routing can be made at any time and the monies will be sent to the information listed when the end-month payroll is finalized.
When you choose the allotment type of "Private Venture Housing", you will have 12 possible selections. The screen is shown below. The member's SSN will default as the Policy # -- which is what the PPV vendors need. The system will also disallow a member/SPO from starting a different type of allotment (such as a Mortgage or Other allotment) to the RTN/Acct # of one of the 12 PPV institutions.
COLA Unique is reimbursement for mandatory and excessive expenses members incur at certain overseas locations. In order to receive this payment all of the following conditions must be met:
At the present time, only one location is eligible for COLA Unique:
Gibraltar and the UK no longer qualify for this expense reimbursement.
To receive COLA Unique, the member must submit a claim to PPC (MAS) on Form CG-7270, COLA - Unique Expenses Reimbursement Worksheet.
ALCOAST 390/13 announces policy and procedures for granting administrative absence in order to obtain a legal marriage.
This administrative absence is for all qualified service members.
A member may access this administrative absence one time in their career and must have it documented on Administrative Remarks (CG-3307) entry. Here is a CG-3307 template, AT-11 Administrative Absence to Obtain a Legal Marriage, to document the absence.
Non-chargeable administrative absence authorization to obtain a legal marriage is retroactive to August 27, 2013.
A Transit housing allowance (BAH-Transit) is a temporary housing allowance paid while a member is in a travel or leave status between permanent duty stations, provided the member is not assigned Government quarters, including dependents who may be assigned to Government owned or leased family-type quarters. The Transit rate continues during proceed time and authorized delays en route, including TDY en route.
During a 2013 audit of pay accounts of members who were assigned to PATFORSWA BAHRAIN, it was found that several members without dependents were not paid BAH-Transit for delay enroute between PATFORSWA and their new permanent duty station.
The Coast Guard Pay Manual, Figure 3-19 & Section 3.G.5, provides that BAH-Transit shall be paid to members without dependents in an enroute status when:
(a) the member's old permanent duty station is an OHA (versus BAH) eligible locale; or
(b) the member is a non-prior service member in the accession pipeline.
The Entering BAH-TR User Guide, contains the procedures for crediting BAH-Transit. The inclusive period of BAH-Transit eligibility is the date of departure PCS through the day prior to reporting PCS. For single members, it is the responsibility of the SPO for the member's new PDS (the Reporting SPO) to enter the transaction to record BAH-Transit.
With the graduates of the Coast Guard Academy Class of 2014 reporting in to their first permanent duty stations this summer, PPC (mas) would like to remind you that single graduates from basic training, OCS and the Academy, with no prior service, are entitled to BAH-Transit Rate while in transit to their first permanent duty station (PDS). The Reporting SPO must input the BAH-Transit Rate start (effective date of PCS departure) and the BAH-Transit Rate stop (effective the day prior to PCS reporting) along with the reporting endorsement and transactions to record BAH entitlement at the member's or officer's first PDS.
The officer's new SPO must:
(Note: For the few members who may be prior service they need to start BAH w/o @ New London instead of BAH-T);
(Note: See below if the member marries enroute).
If the member or officer acquires a dependent or dependents while en route PCS, the reporting SPO shall:
See PAYMAN, 3-G-5d. (Members in Transit/New Accessions) & Fig 3-19 (Rule 7) and the Entering BAH-TR User Guide, for more information.
Note: Always approve the PCS Reporting Endorsement before approving the PCS entitlement rows:
By Mr. Sean T. Hayes, Military Pay Systems Specialist, PPC (mas)
When being deployed to Patrol Forces Southwest Asia (PATFORSWA) in the Middle East, the SDP is an incentive program I would highly suggest each member take advantage of while deployed.
The deployed member is guaranteed 10% interest, compounded quarterly. One aspect of the program that is not understood very well is the fact the member is only allowed to deposit earned income WHILE deployed. This is stipulated in chapter 6-F-3(a) of the Coast Guard Pay Manual, where it states:
"Deposits may not be more than the member's unalloted current pay and allowances. Unallotted current pay and allowances is defined as the amount of money a member is entitled to receive on the payday immediately before the date of deposit, less authorized deductions and allotments."
As a Yeoman, it is up to YOU to explain this to your deployed members. The best way to maximize the opportunities of this program is to set up allotments for the deposits beginning with the first month of deployment.
PPC routinely receives deposits for the full $10,000 interest bearing value; this is understandable as members want to receive the full benefit of the interest. However, if a member only earns $3,000 in a given month, they are not eligible to deposit and receive interest based on the full $10,000 maximum interest value, although we can pay interest based on the average value of the quarterly deposits.
Example: If a member deposits $1,000 per month, after 3 months, they will be paid interest based on $2,000 ($1,000 +$2,000+$3,000/3) deposited after the quarter has been completed. Once the second quarter has been achieved, they will be paid interest based on $5,050 ($4,000+$5,000+$6,000/3 + $50 interest earned in the first quarter), provided the levels of deposits remain at $1,000 per month.
One item of note that is STRICTLY prohibited is the use of ADVANCE PAY taken to be used as a means of depositing the maximum value for interest purposes. This would be the equivalent of taking an interest-free loan from the US Government and then being paid interest in the investment of these funds.
This spreadsheet has dates fields on the second tab that will help you determine the correct date to use when starting Career Sea Pay Premium.
Basic Rules from CG Pay Manual, Chapter 4, Section C:
(Note: While Career Sea Pay Premium isn't payable to members in pay grades E-3 and below, Sea Time accumulated while in pay grades E-3 or below counts towards Career Sea Pay Premium entitlement start date.)
Note: Sea Time counts even if the member wasn't entitled to Sea Pay as in the case of a member E-1 to E-3 or O-1 to O-3 who served on a vessel prior to October 2001 and had less than 3 years cumulative sea duty and were not eligible for career sea pay.
NOTE: When using February 29th in your sea pay premium calculations, it may be necessary to compute the correct sea pay premium start date by hand. The reference for computing sea time can be found in Appendix C of the 3PM.
Do NOT forget to check all Segment 07's and 69's for sea time and sea time adjustments made prior to 2015!
The Military Accounts Support branch at the Coast Guard Pay & Personnel Center has been receiving memorandums requesting that we change a member's name in Direct Access due to a marriage or divorce. In accordance with 5.D.11.4 of the CG Personnel and Pay Procedures Manual, these requests should be forwarded to the SPO. The DA Knowledge Base has the step-by-step instructions on how to complete the action (See Personal Data Changes, Change of Name).
Question: My cutter is on a 34 day patrol. If we pull into homeport for a Brief Stop for Logistics (6 hours to transfer personnel, mail, get food) on the 19th day of the patrol and grant no liberty ... would the crew still be entitled to FSA-S?
Answer: Any return of the cutter to homeport will interrupt the 30-day FSA-S deployment counter and force it to be re-set to zero.
This seems unfair, and it probably is, but the law that authorizes FSA (title 37 USC §427) is definite about the requirement to remain away from homeport for a minimum of 30 continuous days. The issue of a short return to homeport has been extensively reviewed and the applicable case law (see 44 COMP GEN 324 decision) makes it clear that the 30-day counter for FSA-S must start over for any return of a vessel to homeport, however short the duration of that return. The law provides for no exceptions nor any discretion for the service or Secretary concerned to override or waive the continuous 30-day requirement.
If possible, deployed cutter commanding officers should try to avoid interrupting the 30-day qualifying period by arranging an alternate means for delivery of supplies, mail, or personnel transfer, such as an underway replenishment drill with an out-bound cutter (two birds with one stone - UNREP training & resupply) or by helicopter (if flight deck-equipped) if operations permit this.
Pay & Benefits Policy Team Leader
Military Compensation Division
USCG Headquarters (CG-1332)
In the scenario described above, the cutter returned to homeport on day 19 of a 34 day patrol. The provisions for continuous FSA eligibility (per Coast Guard Pay Manual, COMDTINST M7220.29 (series), 3-H.3.b) do not apply because the cutter wasn't away from homeport for 30 days and the deployment following the interim period in homeport wasn't 30 days.
For payment of FSA-S during an interim period in homeport between two deployment periods (described in Example 1 of PAYMAN 3-H-3.b.), the following conditions must exist:
Any return to homeport during the initial 30 days of the second deployment interrupts eligibility for FSA-S for both the interim period AND the subsequent deployment, and forces a reset of the 30-day FSA-S initial eligibility counter for the second deployment.
Career Sea Pay (CSP) is intended to compensate members assigned to sea duty for the general arduousness of life aboard any CSP-eligible vessel (not to be confused with the unusual arduousness of certain classes of vessels that meet the requirements of being away from homeport in long time segments for over 50% of each year). While reviewing the issue, we have to consider the intent as well as the letter of the Coast Guard's regulations (U. S. Coast Guard Pay Manual, COMDTINST M7220.29 (series), Section 4-B) concerning entitlement to CSP. In general, TDY on a CSP-eligible vessel involves performing duty as a member of the crew or in direct support of the unit's mission while that vessel is underway and away from homeport. We extend CSP entitlement to members of mobile units who regularly deploy to CSP-eligible vessels (e.g., mobile units) and to personnel assigned on a TDY basis aboard CSP-eligible vessels who are performing duty as a crewmember.
What is not envisioned in the Coast Guard's CSP regulation is creation of an entitlement through the technicality of TDY orders assigning a member to a ship when the circumstances of that assignment are not commensurate with its intent. CSP for assignment to a WPB while it is in a shipyard or in a "Charlie" (Maintenance) status for dockside maintenance availability was never intended, unless the TDY member was in receipt of CSP prior to the vessel entering the shipyard or maintenance availability (U. S. Coast Guard Pay Manual, Rule 6 of Figure 4-5). It is hard to characterize TDY aboard a cutter while it is in a shipyard as "sea duty" when a member receives travel allowances for residing in commercial quarters and subsistence at the same time. It could certainly be considered sea duty if a member were berthed and subsisted aboard a vessel while TDY - but such a situation would preclude travel allowances per JFTR U4102.J. An order by itself does not create an entitlement, only the conditions of duty or status within the context of the authorizing law and regulation creates an entitlement.
Further, in considering the "letter" of the regulation, U. S. Coast Guard Pay Manual, Subsection 4-B-2 states that CSP is authorized for members that are permanently or temporarily assigned for duty to a vessel pursuant to competent orders and that the unit's mission is underway. If duty performed was on or about the vessel while it was not underway and the TDY member was not accruing CSP prior to the cutters entry into the shipyard means that there is no entitlement to CSP during that period.
Look for future changes to the U. S. Coast Guard Pay Manual's language and rules concerning CSP entitlement while TDY to a vessel to remove any future confusion on this subject.
Military Pay & Benefits Policy Team Leader
USCG Headquarters (CG-1332)
The TSP Web Site provides the limits for TSP contributions: https://www.tsp.gov/whatsnew/rates/currentLimitsAndRates.shtml.
Please vist our TSP procedures and information page for enrollment information and forms.