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CG Form CG-5113, District Review Board Evaluation and Reporting Form, Added to the EI-PDR

Published Date: Thu, 10 Apr 2014 15:30:16 CDT

Commandant (CG-1331) approved a policy change to have Boatswain's Mates submit their CG-5113, District Review Board Evaluation and Reporting Form, to be included in their EI-PDR. This change is slated to be included in the next change to COMDTINST M1080.10 (series), Military Personnel Data Records (PDR) System. However, per e-mail between CG-1331, PSC-BOPS-MR and the BM RFMC, the change is effective now.

Effective immediately, SPOs will forward CG-5113 forms for inclusion in the member's EI-PDR. Submit forms by email to "ARL-PF-CGPSC-PSD-MR_DOCS". Use "URGENT BOARD ENTRY" in the subject line of the e-mail. This will help to ensure the forms are available in the member's EI-PDR for any upcoming retention/screening boards or waiver requests. Detailed instructions on scanning and e-mailing documents to BOPS-MR are in Part X, chapter 4 of the Coast Guard Servicing Personnel Office Manual.

EI-PDR Submissions:

When sending documents for the EI-PDR, SPOs should be aware that:

  • Only authorized documents should be sent to Military Records.
  • All documents must contain the member's EMPLID.
  • Scanned file name must include the member's EMPLID (1234567.pdf).
  • Scanned PDF must be authenticated, legible and complete copies of originals.
  • File size must be minimized using the guide in Part X, Chapter 4 of the SPO Manual.
  • Files shall not be encrypted if e-mailing from uscg.mil or dhs.gov email address.

Common Submission Errors:

These common errors add to the backlog and result in additional processing time for SPOs and MR staff:

  • Documents scanned in color (not black and white).
  • Documents sent in a foreign language and not translated.
  • Documents not marked with the member's EMPLID.
  • Documents labeled with another member's EMPLID/SSN.
  • Duplicate Submissions.
  • Unauthorized Documents.
  • Poorly Scanned Images.
  • Files with multiple member documents.
  • Incomplete Documents (no signatures or missing pages).
  • Medical Documents sent in error.


PPC Customer/SPO Newsletter Issue 03/2014

Published Date: Wed, 02 Apr 2014 12:30:16 CDT

Issue 03/14 (March)PDF FORMAT of the PPC Customer Newsletter (formerly the SPO Newsletter) is now available.

In this issue:

  • Changes to Re-Enlistment and Extension Policy
  • Servicemembers' Group Life Insurance Premium Change
  • PPC Virtual Training Overview
  • 2013 Coast Guard DEERS/RAPIDS Site of the Year
  • Advance Dislocation Allowance and Mandatory Housing Assignment
  • North Carolina State Income Tax Withholding Changes for 2014
  • 2014 Critical Housing Areas Updated
  • Transfer Season 2014 Household Goods (HHG) Shipping Information and Mandatory Customer Satisfaction Survey
  • 2014 Payroll Processing Schedule
  • March 2014 Military Payroll Processing Complete
  • CG Standard Workstation Account Transfer (Tech Tip)
  • Transfer to a non-CG unit/position (Tech Tip)
  • North Carolina State Income Tax Withholding Changes for 2014

Pay & Personnel Center Customer Newsletter Issue 03/14 (March)PDF FORMAT


Servicemembers' Group Life Insurance Premium to Increase on 1 July

Published Date: Tue, 01 Apr 2014 16:30:16 CDT

Premium rates for Servicemembers' Group Life Insurance (SGLI) are changing effective 1 July 2014.

The new SGLI premium rate is 7 cents per month per $1,000 of coverage. This increases the monthly premium rate for a member with maximum coverage of $400,000 from $27.00 to $29.00. (The premium includes an additional $1.00 per month for Traumatic Injury Protection coverage (TSGLI), which is mandatory and added automatically.).

Why is the SGLI premium going up? On 1 July 2008 the basic SGLI premium rate was lowered from 7 cents per month per $1,000 to 6.5 cents per month per $1,000 in order to reduce the SGLI contingency reserve (the program's net financial position) to its target level. As a result of the temporary premium reduction and the decline in investment income, the contingency reserve has now reached its target level. Unless the SGLI premium rate is adjusted back to 7 cents per month per $1,000, the contingency reserve will continue to decline, which would negatively impact the financial stability of the program.

What do I need to do? Active members and members of the Selected Reserve, don't need to take any action. They will see a change in the deduction from their pay in the Mid-Month July 2014 payday (15 July 2014).

Reservists drilling for points only or not receiving pay for other reasons will need to account for the higher premium in their payments (made in accordance with section 5.A.2.6. of the Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)) beginning in July 2014.

SGLI Premium Rates Effective 1 July 2014

Coverage
Amount
Basic
Premium
Rate
TSGLI
Premium
Total Monthly
Premium Deduction
50,000$3.50$1.00$4.50
100,000$7.00$1.00$8.00
150,000$10.50$1.00$11.50
200,000$14.00$1.00$15.00
250,000$17.50$1.00$18.50
300,000$21.00$1.00$22.00
350,000$24.50$1.00$25.50
400,000$28.00$1.00$29.00


PPC Virtual Training Overview and Capability Testing

Published Date: Tue, 01 Apr 2014 15:30:16 CDT

The PPC Procedures and Development (P&D) branch is inviting all Servicing Personnel Offices to attend a brief overview of Defense Connect Online (DCO), the training platform that will be used to deliver the Human Capital Management System (HCMS) and Global Pay (GP) release scheduled for January 1, 2015. The presentation will take about 30 minutes of your time and will be used to evaluate connectivity and capability.

DATE: April 16, 2014
TIME: 1300 CDT
REGISTRATION: To register for the event please send an email to ppc-pf-pd@uscg.mil.

***Instructions for signing into the event will be sent upon receipt of your registration.***

To participate in the trial of the virtual classroom format please visit the following website prior to the session to test your system to make sure you have no connectivity issues. USCG standard workstations and mobile devices are compatible with this delivery format. ***If prompted to install an Adobe add-in please continue, the install is USCG approved and does not require IT assistance.***

https://connect.dco.dod.mil/common/help/en/support/meeting_test.htm

*** YOU WILL NEED SPEAKERS OR HEADPHONES TO HEAR THE PRESENTATION AND A CONNECTION TO THE INTERNET***

All inquiries may be directed to PPC Procedures and Development Branch at 785-339-2225 or PPC-PF-PD@USCG.MIL.

I look forward to your attendance!

Respectfully,

Karen S. Emmot
Supervisor Training Specialist
Procedures and Development
USCG Pay and Personnel Center


Congratulations Sector Charleston, 2013 Coast Guard DEERS/RAPIDS Site of the Year

Published Date: Mon, 31 Mar 2014 16:30:16 CDT

UNCLAS //N01650//
ALCGPSC 050/14
SUBJ: 2013 USCG DEERS/RAPIDS SITE OF THE YEAR

1. It is my distinct pleasure to announce Sector Charleston as the 2013 Coast Guard Defense Enrollment Eligibility Reporting System (DEERS)/Real-time Automated Personnel Identification System (RAPIDS) Site of the Year. Each Coast Guard site was evaluated on the following criteria:

A. Common Access Card (CAC) failure rate.
B. Maintaining satisfactory utilization rates.
C. Maintaining two or more certified Site Security Managers at all times.
D. Returning equipment in a proper and timely manner.

2. The Office of the Under Secretary of Defense for Personnel and Readiness selected Sector Charleston for its outstanding performance in support of the DEERS/RAPIDS program during the period of 1 Oct 2012 through 30 Sep 2013. Sector Charleston received 100 points in the rating evaluation and was the only site to receive 100 points in the Coast Guard site ranking. Their superior service to all active duty, reserve, retired members, civilians, contractors, and eligible beneficiaries while maintaining exceptionally low CAC failure rates, workstation utilization and overall customer satisfaction reflects great credit upon the U.S. Coast Guard and its continuing partnership with the Department of Defense. Further, the dedication to reduce fraud and abuse while producing Uniformed Services Identification Cards by Sector Charleston is highly commendable.

3. Congratulations to Sector Charleston, Semper Paratus.

4. POC: Ms. Jacqueline H. Smith, USCG DEERS/RAPIDS Project Officer, 703-872-6642.

5. RDML Dave Callahan, Commander, CG Personnel Service Center, sends

6. Internet release authorized.


Update to 2014 U. S. Coast Guard Critical Housing Areas (CHA)

Published Date: Mon, 31 Mar 2014 14:30:16 CDT

Effective 20 March 2014, per ALCGPSC message 049/14, Greenville, MS (zip code 38701) is designated a Critical Housing Area.

Members with dependents who are issued PCS orders to a Critical Housing Area (CHA) designated unit, or a unit located in a CHA designated Military Housing Area (MHA), and who have no intention of relocating their dependents to that unit, may submit a Housing Allowance Protection Worksheet (CG-2025A). Members who are authorized a Housing Allowance based on the payment of child support are not eligible to submit a CG-2025A under the CHA policy.

ALCGPSC 001/14 announces the Military Housing Areas (MHA), Country Cost Groups (CCG), and zip codes that meet the eligibility criteria for continued designation as a CHA, and removes those that no longer meet the criteria. ALCGPSC 049/14 added Greenville, MS to the listing effective 20 March 2014.

For 2014 the following MHAs and zip codes continue to be designated as a Coast Guard CHA:

  1. Abbeville, LA (Zip Code 70511)
  2. Buxton/Hatteras, NC (Zip Code 27943)
  3. Brownsville, TX (MHA TX 281)
  4. Coastal Maine (MHA ME141) with the exception of Zip Code 04679
  5. Demopolis, AL (Zip Code 36732)
  6. Greenville, MS (zip code 38701), effective 20 March 2014
  7. Keokuk, IA (Zip Code 52632)
  8. Montauk, NY (Zip Code 11954)
  9. Port OConnor, TX (Zip Code 77982)
  10. Station Menemsha, MA (MHA MA151)
  11. Station Yankeetown, FL (Zip Code 34498)
  12. Station Provincetown, MA (Zip Code 02657)
  13. Venice, LA (Zip Code 70091)


Retirement Certificates

Published Date: Mon, 31 Mar 2014 13:30:16 CDT

Due to the Change of Watch in May, anyone retiring after that time period will not receive a retirement certificate and spousal certificate of appreciation until after the signature of the new Commandant has been received by RAS.

The Presidential certificate will be mailed along with a letter asking for information on where to send the certificates once the signature has been received. The wording to the certificates can be provided so that it can be read at upcoming retirement ceremonies.

Reminder, Retirement Certificates Must Be Pre-Ordered:

Effective with retirements on 1 April or later, PPC discontinued pre-mailing retirement certificates. For retirements effective 1 May or later, retirement certificates must be requested by the member's unit using the web form at http://www.uscg.mil/ppc/ras/CertificateRequest.asp. The unit must submit the certificate request at least 30 days prior to the date planned for the member's retirement ceremony.


March 2014 Military Payroll Processing Complete

Published Date: Fri, 21 Mar 2014 13:30:16 CDT

March Leave and Earnings Statements (LESs) Posted: LESs for March are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) March 2014 is 1 April. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

March Reserve Points Statements Posted: Reserve retirement point data for March 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


Training Opportunity: SGLI Program Overview

Published Date: Tue, 13 Mar 2014 10:30:16 CDT

By Wendy Eberle, Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681

An Overview of the SGLI Program is being offered to all branches of service on Thursday, March 20, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, March 20, 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by March 19, 2014.

The training material and dial in information will be provided to all registered participants by Wednesday, March 19, 2014

If you have additional questions about this training, please feel free to contact Wendy Eberle (wendy.eberle@prudential.com) at 973-548-6681 for clarification.


Advance Dislocation Allowance and Mandatory Housing Assignment

Published Date: Thu, 06 Mar 2014 16:30:16 CST

Many SPOs have requested additional guidance on the policy for advance payment of Dislocation Allowance (DLA) due to the implementation of Mandatory Assignment to CONUS Coast Guard-Owned Housing this transfer season.

Per Coast Guard Housing Manual, COMDTINST M11101.13 (series), paragraph 3.B.2, members in receipt of permanent change of station (PCS) orders must submit an Application for Assignment to Military Housing, Form CG-5267, and a copy of their PCS orders to the housing officer at their new duty station. The housing officer will verify the application and dependent information and determine the member's eligibility and bedroom requirement for housing. A Status of Housing Availability, DD Form 1747, must be completed within five days of receiving the application in order to notify members of their control date and the estimated date of assignment. The comments section of the DD Form 1747 must include one of the following statements:

  1. Coast Guard owned family housing is available and assignment is mandatory;
  2. Coast Guard owned family housing is not available;
  3. Coast Guard UPH is available and assignment is mandatory;
  4. Coast Guard UPH is not available; or
  5. Released from mandatory assignment to government housing.

The housing assignment policy does not change anything about advance payment of DLA. The policy is:

  • If a member with dependents will be entitled to DLA in connection with the PCS move, per the Joint Federal Travel Regulations (JFTR), Volume 1, Chapter 5, Part G., an advance of up to 80% of the DLA amount is authorized.
  • If a member without dependents is released from mandatory assignment to government housing (The supporting document for the release is the DD-1747 as completed by the housing officer at the new PDS) and will be entitled to DLA in connection with the PCS move, per the Joint Federal Travel Regulations (JFTR), Volume 1, Chapter 5, Part G., an advance of up to 80% of the DLA amount is authorized.

The following resources are available for more information on DLA or housing policy:


North Carolina State Income Tax Withholding Changes for 2014

Published Date: Tue, 04 Mar 2014 12:30:16 CST

North Carolina (NC) Residents Must Submit New Withholding Allowance Certificates for 2014

Source: http://www.dornc.com/press/2013/nc4requirement.html

The North Carolina General Assembly recently enacted the Tax Simplification and Reduction Act which becomes effective for taxable years beginning on or after January 1, 2014. Under this new law, all taxpayers will pay a lower rate and be granted a higher standard deduction. Taxpayers may no longer claim a personal exemption for themselves, their spouse, children, or any other qualifying dependents. Additionally, many deductions and tax credits that impact North Carolina withholding tax are no longer available for tax years beginning on or after January 1.

As a result of this Act, every employer must have all employees provide a new Employee's Withholding Allowance Certificate, either Form NC-4 EZ (http://www.dornc.com/downloads/nc4ez.pdf) or Form NC-4 (http://www.dornc.com/downloads/nc4.pdf).

  • The new form must be completed by the member and provided to the member's SPO so the correct amount of State income tax is withheld for any payment periods beginning on or after January 1, 2014.
  • Coast Guard military personnel may submit their withholding changes via Direct Access Self Service in lieu of completing either Form NC-4 EZ or Form NC-4. Follow the instructions in the Direct Access online help to update your state tax information: http://www.uscg.mil/ppc/ps/self_service/members/change_state_tax_information.htm.

If a new form is not submitted or if you do not update your state tax withholding in Direct Access Self Service, PPC will change your NC state income tax withholding to Single and 0 allowances in May.

NC State Income Tax for Military Personnel

Source: Source: http://www.dornc.com/taxes/individual/military.html

If you are serving in the United States Armed Forces and your domicile (legal residence) is North Carolina, you must pay North Carolina income tax and North Carolina income tax should be withheld from your military pay, regardless of where you are stationed. Domicile or legal residence is an individual's permanent home. Your legal residence does not change even though you may be absent for one or more years unless you intend to change your state of residence and you take voluntary and positive actions to do so. Actions that demonstrate your intent to establish a new state of residence include: physical presence in a new location, registration of automobiles, location of bank accounts, and filing and paying local property and income tax in the new location. Without such actions, residency is not changed. A statement that a servicemember intends to carry out these actions at a later date is not sufficient.

Under the Servicemembers Civil Relief Act, if you are a legal resident of another state who is stationed in North Carolina on military orders, you will not be taxed on your military pay by North Carolina. However, if you receive income from non-military employment, tangible property or a business located in North Carolina, you must pay the North Carolina tax on that income.

Questions

Direct questions regarding NC state income taxes to the NC Department of Revenue. Contact information is available on their web site at http://www.dornc.com/aboutus/phones.html.

Direct questions regarding Coast Guard Direct Access procedures and issues to PPC Customer Care via the web form at http://www.uscg.mil/ppc/ccb or by phone (785) 339-2200, or toll-free (866) 772-8724.


PPC Customer/SPO Newsletter

Published Date: Mon, 03 Mar 2014 15:30:16 CST

Issue 02/14 (February)PDF FORMAT of the PPC Customer Newsletter (formerly the SPO Newsletter) is now available.

In this issue:

  • DD-214, Block 11, Primary Specialty
  • 2014 Payroll Processing Schedule
  • February 2014 Military Payroll Processing Complete
  • Tips for Direct Access - W4 Information
  • 2014 Paydays
  • PAO Training Requirements
  • May 14 SWE PDEs Posted
  • CG Standard Workstation Account Transfer (Tech Tip)
  • Transfer to a non-CG unit/position (Tech Tip)
  • VGLI - Protect Your Family
  • DEERS Enrollment of Newborns
  • Tax Refund Anticipation Loans
  • JFTR Change 327
  • STAO/GetThere Changes
  • Cancellation of Training Travel Orders due to Inclement Weather
  • Direct Access / Global Pay Primer (Flag Voice)
  • North Carolina State Income Tax Withholding Changes for 2014

Pay & Personnel Center Customer Newsletter Issue 02/14 (February)PDF FORMAT


DD-214 Block 11, Primary Specialty

Published Date: Mon, 03 Mar 2014 12:30:16 CST

A data quality review of DD-214 forms exposed ongoing issues with the content of block 11, Primary Specialty Number, Title and Years and Months in Specialty. The data quality review showed that Competency Codes were mistakenly being entered in the block.

For officers, block 11 will only contain Officer Specialty Code(s), titles and years and months assigned. Although Officer Specialty Codes and Competency Codes are both stored in Direct Access under the Person Profile as "competencies", they are not the same. A Competency Code is not an Officer Specialty Code.

SPOs will follow the guidance in the SPO Manual, Part VI, Chapter 6, for DD-214 completion. The Block 11 instructions are repeated below:

Block 11. Primary Specialty Number, Title and Years and Months in Specialty.

For enlisted personnel, enter "N/A" in the Description field and leave the Competency, Year Acquired and Last Used fields blank (Ref: COMDTINST M1900.4 (series), Para 1-E).

For CWOs, enter the specialty (e.g., For "PERS" enter "Personnel Administration").

For Officers, the instructions in COMDTINST M1900.4 (series), Para 1-E, are no longer valid because the Officer Experience Indicators were removed from the Register of Officers (COMDTINST M1427.2 (series)) and are no longer available. The Coast Guard transitioned to a new Officer Specialty Management System (OSMS) (See http://www.uscg.mil/psc/opm/Opm3/opm-3OSMS.asp for more information and status updates). The majority of O-4s and above as well as many Direct Commission Officers and CWO-LTs of all paygrades have OSCs assigned. If any OSC is assigned to the officer in DA, enter it (Code and Description) in Block 11. If no OSC is assigned the officer should contact PSC-OPM-3 directly and they will address the initial assignment.

Valid OSCs are listed in the "Competency Dictionary" (Second tab of the worksheet). Do not enter any competency code in the block 11 fields. Only Officer Specialty Codes are valid for block 11. The system (DA) pulls in the assigned code IF one is assigned.

Questions:

Direct questions regarding DD-214 policy to Commandant (CG-1331), Ms. Teresa Marshall, phone - (202) 475-5391, E-mail - Teresa.Marshall@uscg.mil.

Direct questions regarding Officer Specialty Codes to the appropriate point of contact listed on the OSMS web page (http://www.uscg.mil/psc/opm/Opm3/opm-3OSMS.asp) or the OSMS Program Manager, Mr. Brandon Chittum, CG Personnel Service Center, Officer Evaluations Branch, (OPM-3), phone - (703) 872-6467, E-mail - Brandon.F.Chittum@uscg.mil.

Direct questions regarding Direct Access procedures and issues to PPC Customer Care.


Direct Access - Global Pay Primer

Published Date: Mon, 24 Feb 2014 12:30:16 CST

Source: FLAG VOICE #414, DIRECT ACCESS/GLOBAL PAY PRIMER

The Coast Guard migrated to Direct Access in 2000. The engine behind Direct Access is PeopleSoft HRMS. PeopleSoft, supplemented by other special purpose software systems (e.g., JUMPS, MRTT), is the substance of our Human Capital Management System (HCMS).

For a variety of reasons, we chose to customize PeopleSoft over the years. Each change in the wording of headings, data names, or process names to make them sound "less like a business" and "more like the Coast Guard" meant that when updates from the software vendor were applied, all the changes had to be made again and again, with considerable cost and rework. Our version of PeopleSoft, version 8.0, was deployed in 2000. Fourteen years later, in 2014, that's like a century in "computer years." Our version is so old that Oracle stopped supporting it in 2008. That's one reason we are updating our HCMS - to eliminate customization, catch up with the technology, and get back to as close to "off the shelf'" as we can.

Continue reading FLAG VOICE #414, DIRECT ACCESS/GLOBAL PAY PRIMERPDF Icon.


Tips for Direct Access - W4 Information

Published Date: Mon, 24 Feb 2014 11:30:16 CST

LT Brad Hanover, CPA, CGFM, Deputy Comptroller, CG FINCEN (dc)

Within Direct Access, members may change their allowances for federal tax withholding under Tasks/W-4. Common reasons for members to use this tool is after marriage or birth of a child. We should counsel members prior to using this tool, as changes can have significant impacts on their federal tax withholdings. Changes should not be considered lightly, and members should seek guidance before making changes.

If not used correctly, this can result in too little taxes held from their pay and end up owing federal tax. This situation most often occurs when members select two allowances (themselves and spouse) and both work. The withholding amount is calculated based on expected pay, number of dependents, the tax withholding requirements from the IRS and your state of legal residence, and changed automatically such as when serving in a Combat Zone Tax Exemption area.

You can adjust your tax withholdings based on that information to make sure enough is withheld each year, or to make sure the Service is not withholding too much. Online, the IRS has a site to assist with calculating tax withholdings. Link: http://www.irs.gov/Individuals/IRS-Withholding-Calculator.


February 2014 Military Payroll Processing Complete

Published Date: Mon, 24 Feb 2014 10:30:16 CST

February Leave and Earnings Statements (LESs) Posted: LESs for February are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) February 2014 is 28 February. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

February Reserve Points Statements Posted: Reserve retirement point data for February 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


May 2014 SWE Personal Data Extracts (PDEs) Posted

Published Date: Tue, 11 Feb 2014 14:30:16 CST

The PDEs for the upcoming May 2014 SWE have been posted to member accounts in DA. On the home page of Direct Access, the member may click the "more" link in the "View" column of the blue box titled "Employee". The link "SWE PDE" will be available to select and review the online PDE. Members are reminded that 1 February was the deadline to complete all eligibility requirements. However, 1 April is the PDE correction deadline to request corrections to any missing or incorrect data on the PDE.

For commands to view PDEs of their members, click either the "SWE PDE" link in the "Self Service for Commands" blue box on the DA home page (to see an individual members PDE), or click the "PDE By Dept Report" link to produce a file containing all PDEs for a specific department ID.

***NOTICE*** In order to more efficiently maintain historical records of customer inquiries and documentation, along with streamlining our customer service procedures, all customer service requests concerning SWE and EERs must now be submitted through the PPC Customer Care Branch rather than by directly contacting PPC(ADV) via phone or email. To submit your request please call 866-PPC-USCG (866-772-8724), or send your email to "PPC-DG-CustomerCare@uscg.mil", or go to our Customer Care Branch web page at http://www.uscg.mil/ppc/ccb/ and select the "Trouble Ticket" tab and submit your request online. Underway units without connectivity may continue to use message traffic to PPC(ADV). Your help in this new procedure is greatly appreciated. We will continue to provide excellent customer service to all our customers through the Trouble Ticket process.


Training Opportunity: SGLI Program Overview

Published Date: Tue, 11 Feb 2014 11:30:16 CST

By Wendy Eberle, Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681

An Overview of the SGLI Program is being offered to all branches of service on Thursday, February 20, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, February 20, 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by February 18, 2014.

The training material and dial in information will be provided to all registered participants by Tuesday, February 18, 2014

If you have additional questions about this training, please feel free to contact Wendy Eberle (wendy.eberle@prudential.com) at 973-548-6681 for clarification.


Delayed Opening 5 February 2014

Published Date: Tue, 04 Feb 2014 19:30:16 CST

Due to inclement weather, PPC will opening at 1000 hrs. (CST) on Tuesday, 5 February 2014. Submit customer inquires during this period via the web form at http://www.uscg.mil/ppc/ccb.


PPC Early Closure 31 January 2014

Published Date: Fri, 31 Jan 2014 13:30:16 CST

Due to inclement weather, PPC will be closed at 1400 hrs. (CST) on Friday, 31 January 2014. Submit customer inquires during this period via the web form at http://www.uscg.mil/ppc/ccb.


Veterans Group Life Insurance - Protect your family

Published Date: Thu, 30 Jan 2014 16:30:16 CST

Written by retired U.S. Air Force Chief Master Sgt. Charles D. Lee III.

Almost 34 years ago, I made a decision that would change my life forever. Joining the military was not a difficult choice. Growing up with reminders of the Vietnam War broadcast near the dinner hour, and living in a community in which the military uniform was abundant, helped soothe my transition into the U.S. Air Force. My career was fulfilling and full of hard work. Sacrificing family life for service to my country certainly had its rewards, but on July 24, 2009, a day I will never forget, everything changed.

My career started in mid-1980 and I began flying in late 1983. Although search and rescue was not my unit's primary mission, we responded to numerous aircraft mishaps and crashes within the next two and a half years. Nothing can prepare you for what you see when asked to help locate human remains at a crash site, but, I did it without question.

For the next two decades, I served as a flight engineer, spending a great deal of time in Southwest Asia, particularly during the Gulf War, Operation Enduring Freedom and Operation Iraqi Freedom. With the addition of the European theatre (NATO), my numerous deployments -ranged from 30 days to eight months and included countless missions and flying hours.

I returned to Saudi Arabia July 24, 2009, and for the next three weeks experienced nightmares, night sweats, constant anxiety attacks and extreme weight loss. I returned home after being in country for only four weeks. My family physician referred me to VA and after extensive evaluation, I was diagnosed with delayed-onset Post Traumatic Stress Disorder. VA began an aggressive treatment plan to help me manage PTSD.

I was medically discharged from the Air Force while still being treated. While in the early stages of treatment, I failed to make the necessary connections for retirement and, most importantly, protection for my family in the event something happened to me.

I was shocked when I discovered that I couldn't get private life insurance because of my PTSD diagnosis. I contacted more than five private companies, and each one told me that I was uninsurable. When I had about given up, I got a phone call from the VA Insurance Outreach Unit. The stress from not being able to protect my family was lifted when they told me I qualified for Veterans Group Life Insurance.

VGLI is lifetime renewable group term insurance that is available to active duty, Reserve and Guard Service members who separate with Service members' Group Life Insurance coverage. Members must apply within one year and 120 days of separating from service, or of being placed in the Individual Ready Reserve.

It's important to remember that you can qualify for VGLI insurance without answering health questions if you convert your SGLI to VGLI within 240 days of separation or of being placed on Individual Ready Reserve. I highly recommend that you protect your family in those first 240 days so that you don't have to worry, like I did, about whether you will qualify for insurance.

I hope my story will serve as a testament for Veterans, because I feel that no matter how each one of us separates from the military, VA is there to help make the transition to a civilian life a little easier.

This article originally appeared on the U.S. Department of Veterans Affairs blog.

Links from pages within this site to non-Coast Guard sites are provided as a customer service and do not represent any implicit or explicit endorsement by the United States Coast Guard of any commercial or private issues or products presented there.

NOTE: Outside links will open in a new browser window.


Thinking about a tax refund anticipation loan? DoD regulation limits interest rates for military, families

Published Date: Thu, 30 Jan 2014 15:30:16 CST

Most of us have heard the horror stories of payday loan offices and used car lots charging military members interest rates that are through the roof. Some service members find it difficult to get out of a cycle of debt that grows faster than they can repay.

DoD was tasked by law (National Defense Authorization Action for Fiscal Year 2007) to draft a Predatory Lending regulation which protects service members and their families from unscrupulous loan products. The regulation was written and enforcement began on October 1, 2007, and sets the max interest rate allowed is 36 percent.

Military members and families are often targeted by payday lenders. Payday loans are short-term cash loans based on the borrower's personal check held for future deposit or electronic access to the borrower's bank account. Borrowers write a personal check for the amount borrowed plus the finance charge and receive cash. In some cases, borrowers sign over electronic access to their bank accounts to receive and repay payday loans. Lenders hold the checks until the next payday when loans and the finance charge must be paid in one lump sum. To pay a loan, borrowers can redeem the check for cash, allow the check to be deposited at the bank, or just pay the finance charge to roll the loan over for another pay period.

Since October 2007, the Federal regulation has prohibited creditors from making payday loans, vehicle title loans and tax refund anticipation loans to active duty service members and their dependents with annual percentage rates over 36 percent. Knowing the rules can help military members understand their rights, and to report violators to their Coast Guard Legal Assistance office.

To avoid debt, consider financial management courses and personalized support from financial management specialists offered through CGSuprt.

Coast Guard Personnel now have FREE access to a personal financial management program, My Secure Advantage (MSA).

CGSuprt is pleased to offer all eligible Coast Guard Personnel enhanced personal financial management services with our new Financial Wellness program, MY Secure Advantage. The program provides one on one Money Coaching, a personalized website with helpful tools and calculators, Financial Education classes and more!

A Money Coach provides live Financial Education webinars twice a month on a variety of financial topics, with a brief Q and A session at the conclusion of the presentation. Registration for the webinars is open to all eligible Coast Guard Personnel and their family members.

You may work with a Money Coach on topics such as Debt, Budgeting, Spending, Retirement, Taxes, Credit, Investing and much more. This program is packed with many more benefits and includes fun raffles and prizes for items such as gift cards, apple TV's and ipads! Call 855-CGSUPRT to get started and ask for the MSA Financial Wellness Benefit!

To activate your personal Money Coaching website, please CLICK HERE.

Related Articles:


Mandatory Online Training Requirements for Payment Approving Officials

Published Date: Thu, 30 Jan 2014 15:00:16 CDT

E-Mail ALSPO message C/11 announced two online courses for Payment Approving Officials (PAOs) at Coast Guard Servicing Personnel Offices (SPOs). The training requirments were added to Part I, Chapter 2, of the PPC SPO Manual, PPCINST M5231.3, in March 2011. All applicants for PAO designation must complete the courses for initial PAO designation. PAOs must repeat the online training courses annually in order to retain certification.

  • The PAO training (Course code 502360) establishes a formal PAO certification process that provides uniform training to all PAOs. It provides PAOs with a comprehensive skill set enabling them to perform their PAO duties in compliance with appropriation law and Treasury regulations. This training will result in a more competent PAO corps and will assist the USCG in earning clean audit opinions.
  • The Internal Controls over Financial Reporting (ICOFR) (Course code 810047) training contributes to the awareness of all personnel who cause to be conducted, conduct, or review/approve personnel transactions that have an impact on the creation of USCG financial data. The training content includes an overview of Office of Management & Budget (OMB) Circular A-123 and other documents that describe the federal requirements to have sufficient controls in place to ensure proper execution of financial transactions. In addition, the training provides participants with the background necessary to comply with federal requirements regarding the, entry, accuracy review, and approval of pay transactions that occur at all levels of the Coast Guard.Comprehensive understanding of these principles helps to strengthen the Coast Guard's internal control structure and also assists the USCG with earning clean audit opinions.

The PAO and ICOFR online training courses can be accessed via the Learning Management System (LMS) (https://elearning.uscg.mil/). Both courses are listed in the Acquisitions catalog.

Upon verification of the minimum requirements, and application approval, PPC will provide a formal letter of designation to the member, via the chain of command. The member can then be assigned the PAO competency code in Direct-Access.


Newborn and Child Defense Enrollment Eligibility Reporting System (DEERS) Enrollment

Published Date: Thu, 30 Jan 2014 11:00:16 CDT

This article provides information relating to Defense Enrollment Eligibility Reporting System (DEERS) enrollment for newborn children.

Newborn enrollment to the DEERS should occur as soon as possible, normally within 30-days. A child's enrollment in DEERS allows for timely medical care access to Military Treatment Facility (MTF) and TRICARE. In some instances, authorized TRICARE providers can enroll a newborn child within DEERS, known as a placeholder record, until confirmed by the military member/sponsor.

Documentation

The following documents are acceptable for DEERS enrollment at the nearest uniformed Services identification (ID) card issuing facility:

  • Certified original or copy of the child's birth certificate
  • Certificate of Live Birth, authenticated by an attending physician or responsible person from a U.S. hospital or Military Treatment Facility (This is often referred to as the "Hospital Birth Certificate").
  • Consular Report of Birth Abroad, Foreign Services Form (FS-240)

Unmarried Children Born out of Wedlock, under the age of 21

A male military member/sponsor presents:

  • A court order that establishes paternity and the child's birth certificate
  • An approved dependency determination
  • A voluntary acknowledgement of paternity per USD P&R Memorandum, 28 Jan 08, Determinations of Dependency for Health Care Benefits for Out-of-Wedlock Children. to the ID Card Manual (COMDTINST M5512.1A) paragraphs 4.9.3 and 4.9.4, and Attachment 5, Rule 18e (1) and (2). NOTE: A determination of paternity is required at the time of the military member's/sponsor's death if no previous court order or voluntary acknowledgement of paternity was present in establishing the parent/child relationship.
  • A male military member/sponsor must process and receive an approved dependency and residency determination (reflecting over 50 percent support) to include presenting a child's birth certificate. NOTE: A birth certificate alone does not satisfy documentation requirements for a child born out of wedlock of a male member/sponsor. Refer to the ID Card Manual (COMDTINST M5512.1A) paragraphs 19.24 for Army sponsors, 20.17 for Navy sponsors, 21.21 for Air Force sponsors, 22.12 for Marine Corps sponsors, 23.5 for Coast Guard sponsors, 25.1.6 for National Oceanic and Atmospheric Administration sponsors, and 25.1.7 for Public Health Service sponsors.
  • Each state maintains a procedure to allow a father to voluntarily acknowledge paternity of a child born out of wedlock. These state forms will be used to determine eligibility for a child DEERS enrollment. For more information on the voluntarily acknowledgement of paternity state forms. The military member/sponsor will present the notarized form to the nearest ID card issuance site to have the child added to DEERS. NOTE: The child may be enrolled at any time before their 21st birthday.
  • The state form and a birth certificate will be required to add the child to DEERS. Note: The forms will be scanned into DEERS as part of the enrollment process.
  • Once the child has been added to DEERS, the military member/sponsor will be provided 60 days to remove the child from DEERS. Note: After 60 days, the child will remain in DEERS as the military member's/sponsor's child until he/she is 21 or 23 if enrolled in a full time course of study at an institution of higher learning approved by the administering Secretary, and is dependent on the member or former member for over one-half of the child's support.

A female military member/sponsor present:

  • Her child's birth certificate.

A military member/sponsor who is the child's natural parent:

  • Presents a marriage certificate (between the military member/sponsor and the natural mother or father) and the child's birth certificate.

Tools

Authoritative/Related Resources


PPC Customer/SPO Newsletter

Published Date: Mon, 27 Jan 2014 14:30:16 CST

Issue 01/14 (January)PDF FORMAT of the PPC Customer Newsletter (formerly the SPO Newsletter) is now available.

In this issue:

  • Imminent Danger Pay
  • 2014 Payroll Processing Schedule
  • January 2014 Military Payroll Processing Complete
  • MAC Ease Allotments
  • 2014 Paydays
  • 2014 BAH Rates
  • New Mileage Rates
  • CG Standard Workstation Account Transfer (Tech Tip)
  • Transfer to a non-CG unit/position (Tech Tip)
  • Arkansas State Tax
  • Avoid These Common Errors on Travel Claims
  • Critical Housing Areas
  • SPO Realignment, Phase I Implementation
  • E-File Your 2013 Tax Return for Free!
  • SOCSS or TOSS, What's the Difference?
  • Are Your Accession Contract Dates Right?

Pay & Personnel Center Customer Newsletter Issue 01/14 (January)PDF FORMAT


Advancements, Evaluations, Service Validation and Personnel Data Corrections Newsletter

Published Date: Fri, 24 Jan 2014 12:30:16 CST

The Winter 2014 edition file in adobe pdf format of the Coast Guard Pay and Personnel Center Advancements (ADV) Branch Newsletter is now available.

The ADV Newsletter provides information on servicewide exams, advancements, enlisted employee reviews, service validation and personnel data corrections.

The Winter 2014 edition includes the following articles:

  • Statement of Creditable Service (SOCS) or Transcript of Sea Service (TOSS), What's the Difference?
  • Servicewide Exam Waivers for Leadership and Management School (LAMS)
  • Coast Guard Message System (CGMS) Woes
  • Disciplinary Action, what next?
  • Documents Needed to Complete a Statement of Creditable Service (SOCS)
  • Are Your Accession Contract Dates Right?
  • New Reserve Policy Manual
  • New Striker Requirements

PPC Advancements (ADV) Branch Newsletter Winter 2014 file in adobe pdf format


Are Your Accession Contract Dates Right?

Published Date: Fri, 24 Jan 2014 12:30:16 CST

By: Ginger Farmer, PPC (ADV-PDC)

There continues to be confusion on calculating contract dates for accessions. To help with this, below is a reminder on some of the more confusing dates and basic information on how to calculate the dates for your accession:

Active Duty Base Date:

  • The ADBD must be filled in on all accessions. For reservists, it will be equal to the pay entry base date (PEBD).
  • If the member has no prior service, enter the date of enlistment/appointment.
  • With no prior service, the Active Duty Base Date must be equal to the Contract Begin Date, Pay Entry Base Date, and Effective Date for Pay Allowance.
  • If the member has prior service, or had a break in service, see Appendix (C) of the Personnel and Pay Procedures Manual (PPPM) for computation rules for recalculating dates.

AD Pay Scale Date:

  • Enter Date of Hire or Rehire.

Contract Begin Date:

  • Enter the date of enlistment or date the oath of office is effective (commissioning date).
  • Enter Date of Hire or Rehire (Date of the current contract).

DIEMS Date:

  • Enter date of original hire into the military.

Expected AD Term Date:

  • Enter the Expected Active Duty Termination Date on the member.
  • Regular Enlisted -- The member's expected release date from active duty.
  • Regular Officer -- The 30 year commission service date (including all commissioned time in an uniformed service).
  • Reserve Enlisted and Reserve Officer - Blank.

Expected Loss Date:

  • The Expected Loss Date is the date the member will have no further reserve and/or active duty obligation.
  • For regular and reserve enlisted members this date will be the same as "Date Completed Military Obligation" or the Contract End Date, whichever is greater. Example: Enlistment in the CG Reserve on 1 April 2009 with no prior service (8-year initial service obligation). Date Completed Military Obligation 31 March 2017. Expiration of Enlistment/ Contract End Date 31 March 2017. Expected Loss Date 31 March 2017.
  • For NOAA officers this will be the day before the officer's 60th birthday.
  • For reserve officers use the same date as the Expected End Date of the contract.

Job Family Entry Date:

  • Enter date member first became rated in current rating (ie. SNBM, AET3...). Retrieve from DA at Main Menu > Develop Workforce > Plan Careers > Use > CG Member Info. Located on the "Background" tab.

MIL Obligation Completion Date:

  • Enter 8 years from original DIEMS date unless prior discharge authorized under an approved program (ie., VOLSEP).

Pay Allowance Date:

  • Enter Date of Hire or Rehire.

Point SWE Date:

  • This date may only be adjusted by PPC(ADV). Retrieve from DA at Main Menu > Develop Workforce > Plan Careers > Use > CG Member Info. Located on the "Background" tab. If the date is blank on the CG Member Info page, enter the rehire date.

Pay Base Date:

  • If the member has no prior service, enter the date of enlistment/appointment.
  • With no prior service, the Pay Entry Base Date must be equal to the Contract Begin Date, Active Duty Base Date and Effective Date Pay Allowance. For an OCS accession, these dates should be set to the date the candidate, with no prior service, enlisted.
  • If the member has prior service and a break in service, the Pay Entry Base Date will need to be recalculated. See Appendix (C) of the Personnel and Pay Procedures Manual (PPPM) for computation rules for recalculating dates.


SOCSS or TOSS, What's the Difference?

Published Date: Fri, 24 Jan 2014 12:30:16 CST

By: Al Wiggs, PPC (ADV-SV)

There seems to be some uncertainty between a SOCSS (Statement of Creditable Sea Service) and a TOSS (Transcript of Sea Service).

A SOCSS, PPC form 1072, is a record verification of all the accumulated sea time that is creditable toward career sea pay for a Coast Guard member. This credit may include non-Coast Guard afloat time recorded on a DD-214 for prior service members. This time may also include time spent at a non-vessel unit, such as a LEDET or TAD/TEMDU assignment where sea pay accrues. A SOCSS would not record sea time aboard a vessel when sea pay was not payable, such as when a member's Career Sea Pay (CSP) and CSP time is suspended for periods over 30 days absence from their vessel due to temporary duty or hospitalization ashore. A SOCSS will not add (except for prior service) or reduce sea time for a member where that time is not supported by Direct Access or JUMPS input from the SPO.

A TOSS, PPC form 1075, is a record of all the time a Coast Guard member was assigned to a vessel and/or receiving sea pay. The term "vessel" is defined in the Coast Guard Pay Manual, COMDTINST M7220.29 (series), and does not include small boats. Sea pay may or may not have been payable for all the time assigned. A TOSS is not used in determining sea pay longevity but a TOSS's sole purpose is to support an application for a Merchant Mariner licensing.


January 2014 Military Payroll Processing Complete

Published Date: Fri, 24 Jan 2014 10:30:16 CST

January Leave and Earnings Statements (LESs) Posted: LESs for January are available. Go to 'View Paycheck' in Direct Access under Employee Self Service to view.

The military payday for End Of Month (EOM) January 2014 is 31 January. Payday falls on the 1st and 15th of each month unless that date is a weekend or federal legal holiday. In those cases, the payday is moved to the 1st preceding business day. For the 2014 schedule of military paydays visit: http://www.uscg.mil/ppc/mas.asp#2014.

January Reserve Points Statements Posted: Reserve retirement point data for January 2014 is available. Go to 'View Reserve Points' in Direct Access under Self Service to view.


State Tax Exemption Status for Residents or Arkansas

Published Date: Wed, 15 Jan 2014 16:30:16 CST

Per the Arkansas 2013 Legislative Session, Act 1408, effective for taxable years beginning on or after 1 January 2014, all military pay received by active duty or reserve members of the Armed Forces is excluded from Arkansas State income tax.

The military pay exclusion applies to all military members who claim Arkansas as their state of legal residence, regardless of where the member is stationed.

Effective 1 January 2014, PPC stopped withholding of state income tax for members claiming Arkansas as their state of legal residence. No SPO action is required for current Arkansas residents unless the SPO is notified by PPC that manual entry is required.

When establishing or changing state of legal residency to Arkansas enter the State Code "AR" in the State Info section of the Employee Tax Data, State Tax Data 1 tab and select "Exempt and do not withhold tax" in the Special Tax Status field as shown below. The Resident and UI Jurisdiction checkboxes are required and are marked by default.

The state tax data tab in DA

The Marital Status and Number of Exemptions do not apply. Their default values, which are carried over from the Federal Tax Data tab, will not be passed to JUMPS.

The Arkansas tax exemption will be incorporated into the applicable sections of the Personnel and Pay Procedures Manual, PPCINST M1000.2(series), Chap 8-B and the Servicing Personnel Office Manual, PPCINST M5231.3, Part 2, Pay Entitlements, Chap 13, Tax Withholding.

Members should contact the Arkansas Department of Finance and Administration at (501) 682-1100 or visit http://www.dfa.arkansas.gov/offices/incomeTax/individual/Pages/default.aspx if they have questions about the exemption or filing their state income tax returns or they should contact their local legal assistance attorney.


Training Opportunity: SGLI Program Overview

Published Date: Fri, 10 Jan 2014 14:30:16 CST

By Wendy Eberle, Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681

An Overview of the SGLI Program is being offered to all branches of service on Thursday, January 23, 2014 at 2 p.m. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, January 23, 2014
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by Jan. 20, 2014.

The training material and dial in information will be provided to all registered participants by Tuesday, January 21, 2014

If you have additional questions about this training, please feel free to contact Wendy Eberle (wendy.eberle@prudential.com) at 973-548-6681 for clarification.


2014 U. S. Coast Guard Critical Housing Areas (CHA)

Published Date: Thu, 09 Jan 2014 17:30:16 CST

Members with dependents who are issued PCS orders to a Critical Housing Area (CHA) designated unit, or a unit located in a CHA designated Military Housing Area (MHA), and who have no intention of relocating their dependents to that unit, may submit a Housing Allowance Protection Worksheet (CG-2025A). Members who are authorized a Housing Allowance based on the payment of child support are not eligible to submit a CG-2025A under the CHA policy.

ALCGPSC 001/14 announces the Military Housing Areas (MHA), Country Cost Groups (CCG), and zip codes that meet the eligibility criteria for continued designation as a CHA, and removes those that no longer meet the criteria.

For 2014 the following MHAs and zip codes continue to be designated as a Coast Guard CHA:

  1. Abbeville, LA (Zip Code 70511)
  2. Buxton/Hatteras, NC (Zip Code 27943)
  3. Brownsville, TX (MHA TX 281)
  4. Coastal Maine (MHA ME141) with the exception of Zip Code 04679
  5. Demopolis, AL (Zip Code 36732)
  6. Keokuk, IA (Zip Code 52632)
  7. Montauk, NY (Zip Code 11954)
  8. Port OConnor, TX (Zip Code 77982)
  9. Station Menemsha, MA (MHA MA151)
  10. Station Yankeetown, FL (Zip Code 34498)
  11. Station Provincetown, MA (Zip Code 02657)
  12. Venice, LA (Zip Code 70091)


U. S. Coast Guard Servicing Personnel Office (SPO) Alignment Phase I Execution

Published Date: Thu, 09 Jan 2014 15:30:16 CST

UNCLAS //N05360//
ALCGPSC 005/14
SUBJ: SPO Alignment Phase I Execution
A. CG-1 Flag Voice 373

1. Per Ref A, the Organization Modification Request (OMR) to execute Phase I of SPO Alignment was recently approved. During summer 2014 most SPOs within 50 miles of the 13 Bases and Base Detachment St. Louis will align pay functions at the Base SPOs. Personnel and Admin staffs will remain behind at the former SPOs to provide unit administrative support and customer service functions (e.g. existing ID Cards issuance facilities, TDY Travel Orders, SPO Liaison, etc.).

2. Beginning in January 2014, representatives from PSC, DOL and the YN RFMC will work with DOL and Base commands as well as impacted Sector and Air Station commands to develop execution plans.

3. Information pertaining to SPO alignment can be found at the following link: http://www.uscg.mil/psc/bops/. POCs for SPO alignment questions are Mrs. Emily Jennings PSC, Email: Emily.L.Jennings(AT)uscg.mil or CWO4 R.T. Downs DOL, Email: Robert.T.Downs(AT)uscg.mil.

4. RDML Dave Callahan, Personnel Service Center, sends.

5. Internet release authorized.

SPO Alignment Links:


U. S. Coast Guard Health Safety Work-Life Mobile Application

Published Date: Thu, 09 Jan 2014 13:30:16 CST
Download the USCG HSWL app today!

For those looking for information about the Coast Guard Support programs and services to Coast Guard members and their families, we now have an app for that! Available in the Apple App store just search for USCG HSWL or use this link: https://itunes.apple.com/us/app/uscg-hswl/id669218420?mt=8. The Android version is available through Google at https://play.google.com/store/apps/details?id=com.ravensolutions.coastguard&hl=en

Screen shot of menuThis application contains information about the many quality of life resources available for Coast Guard military and civilian personnel, family members, and retirees. The application includes information on work-life programs, as well as other individual and family support programs such as medical services, chaplain services, housing, legal assistance, and, morale, well-being, and recreation (MWR) services.

In addition, it provides general information about the Coast Guard, enables access to Coast Guard videos through YouTube (Wi-Fi recommended), and enables the user to access the Coast Guard Facebook and Blog feeds. The user can also find a unit Ombudsman using the "Ombudsman Locator" feature.

The user can select their unit for information broadcasts specific to their location and to get up to date information on what's happening with notifications and alerts on events, general announcements and information.

To select a Coast Guard unit:

  • Click on Media
  • Click on wheel in upper right corner
  • Select District
  • Select unit

Screen shot of search functionBy using the Find section, users can find the nearest location of various resources. Click on the light bulb icon and highlight the resource(s). Resources include:

  • CDCs
  • HSWL Regional Practices
  • Marine Corps Community Services
  • Fleet and Family Support Centers
  • DoD Military Treatment Facilities
  • Coast Guard Military Treatment Facilities
  • DoD ID Card locations
  • Coast Guard ID Card locations

NOTE: This is a large file that should be downloaded using Wi-Fi. This app requires IOS 5.0 or later (Apple) or 2.3 and up (Android).

Point of Contact
If you have any questions, comments or feedback, please contact Ms. Christine DeGraw, at (202) 475-5142, or email at Christine.M.DeGraw@uscg.mil.


Free tax-filing service offered through CGSUPRT

Published Date: Wed, 08 Jan 2014 14:30:16 CST

The Internal Revenue Service 2014 tax season begins on Jan. 31. Starting Jan. 7, CGSUPRT will offer free 2013 tax return filing services from H&R Block. This free offer is only valid if you access H&R Block through the link on the CGSUPRT website.

Summary

You must start your return from the CG SUPRT H&R Block Tax Software link to access this free offer.

The IRS will begin processing efile returns on January 31, 2014. If you complete your returns with the H&R Block Tax Software service offered through CG SUPRT prior to the 31th of January, your files will be held in a pending status. Once efile opens, the system automatically submits the return to the IRS.

This is the same free tax preparation program you may have used in past years. So, if you created an H&R Block account last year, your login credentials for that account will still work and you will be able to access last year's personal tax information.

For technical assistance with the H&R Block Tax Software tool, please call 1-800-HRBLOCK (472-5625).

To learn more about the H&R Block Tax service, please see the FAQs.

If you have questions about this tax service or about your own tax returns, please call 855-CG SUPRT (247-8778) and ask to schedule an appointment with a CG SUPRT tax consultant. Trained tax consultants are available 5 days a week (Monday - Friday) from 9 a.m. to 8 p.m., EST by appointment.

Best practices for filing your taxes

  • Have all of your documents and information ready when preparing your taxes-Social Security number, TIN's, W-2's, 1099 forms, expense documents, bank account information in case of refund, etc.
  • Be sure to disclose all of your income from the year-including wages, investments, etc.
  • Determine the best way to file for yourself-prepare your taxes online, paper file, or take them to a preparer.
  • File early-it's best to do it once you receive all of your documents, reducing the risk of misplacing them, reducing the wait time of receiving a refund, and/or avoiding penalties for late filing.
  • Know the deadline for filing your taxes-it is not always the same date every year. This year it is Monday, April 15, 2013.

Eligibility

The following are eligible for the CG SUPRT tax service:
  • All Active-duty and selected reserve members of the U.S. Coast Guard.
  • Spouses and dependent children of the services noted above, and who are authorized in DEERS.
  • All civilian employees (GS) of the U.S. Coast Guard
  • Household members and dependents of U.S. Coast Guard civilian employees.

NOTE: Except as detailed above US Coast Guard members activated under Title 10 are not eligible for this service. These members should be referred to Military One Source at 1-800-342-9647 as they are eligible for tax assistance, under the Military OneSource tax service program.


Pentagon Announces Upcoming Changes to Imminent Danger Pay

Published Date: Mon, 06 Jan 2014 14:30:16 CST

By Army Sgt. 1st Class Tyrone C. Marshall Jr.
American Forces Press Service

WASHINGTON, Jan. 3, 2014 - The Defense Department announced today changes in imminent danger pay that will go into effect June 1, DOD spokesman Army Col. Steven Warren told reporters here.

"This is a process that began [in 2011]," he said, and "included in-depth threat assessment from the combatant commands. It was made in coordination with the Joint Staff, combatant commands and military services."

Warren noted this policy change was not a budget-driven decision, but part of a routine recertification that "happens every couple of years -- it's an ongoing process."

According to a DOD news release announcing the recertification, the combatant commands conducted in-depth threat assessments for countries within their areas of responsibility.

Following the review, the release stated, it was determined that the imminent threat of physical harm to U.S. military personnel due to civil insurrection, civil war, terrorism or wartime conditions is significantly reduced in many countries, resulting in the discontinuation of imminent danger pay in those areas.

Periodic recertification of IDP, according to the news release, ensures that imminent danger designations match the actual conditions of designated countries so that the department can provide fair entitlements and benefits. The last recertification was completed in 2007.

The DOD news release noted the following areas would no longer be designated as imminent danger areas for IDP purposes:

  • The nine land areas of East Timor, Haiti, Liberia, Oman, Rwanda, Tajikistan, United Arab Emirates, Kyrgyzstan and Uzbekistan.
  • The six land areas and airspace above Bahrain, Kuwait, Qatar, Saudi Arabia, Serbia and Montenegro.
  • The four water areas of the Arabian Sea, Gulf of Aden, Gulf of Oman, and the Red Sea.
  • The water area and air space above the Persian Gulf.

"Of specific note," Warren said, "imminent danger pay will remain in effect for the following: Iraq, Afghanistan, Lebanon, Jordan, Pakistan, Syria, Yemen and Egypt."

Although 2013 statistics are not currently available, Warren noted the year prior, 194,189 personnel received imminent danger pay.

"Approximately 50,000 less will be receiving imminent danger pay," he said. "In [2012], we spent approximately $500 million on imminent danger pay. This will result in a reduction of approximately $100 million."

The benefit provides troops in imminent danger areas about $7.50 per day up to the maximum monthly rate of $225, Warren said.


SPO News Archive 2013

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