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WEB-TPAX Outage Scheduled for 24 May

Published Date: Fri, 20 May 2016 17:30:01 CDT

A server maintenance window is scheduled for Web-TPAX. The window is planned for 24 May 2016. The system will not be available for use from 1800 CDT on Tuesday, 24 May 2016 until 2200 CDT on Tuesday, 24 May 2016.


Overseas Transfer Webinar Materials Posted

Published Date: Wed, 18 May 2016 11:30:01 CDT

Per ALCGPSC 058/16, PSC (BOPS-C) conducted a series of webinars in May 2016 for members and their spouses executing permanent change of station (PCS) orders to overseas locations in 2016.

The materials along with a recording of the presentation are now available for viewing/download via the Overseas Screening working group's CG Portal page.

To see and hear the Overseas Transfer Webinar, click on the following link:

The slides for the presentation along with guidance for travel to/from Vehicle Processing Centers are located in the Work Group Documents section of the working group's portal page.

As a reminder, the CG-1300, CG-1300.1, and changes to CIM1000.8 are still working drafts and not approved for official use.


May Mid-Month Payroll Processing Complete

Published Date: Wed, 11 May 2016 11:30:01 CDT

"Payslips" for 13 May pay day are available in Direct Access. Report any discrepancies through the P&A Office (Admin) to the SPO. If SPOs cannot address or need assistance, the SPO will submit trouble ticket. Payslips can be accessed via the Self-Service "View" menu. Refer to this guide for an overview of the new payslip.

The Mid-Month May pay date is 13 May 2016. Paydays are the 1st (end of month (EOM)) and the 15th (Mid-Month) of each month, or the business day preceding the 1st or the 15th if either should fall on a federal holiday, Saturday or Sunday. Members should not set up automated payments or assume funds will be available prior to published paydays. Members should verify with their financial institutions as to the actual time funds are available to their account. See When is Payday? for more information.


Preferred Retirement Window

Published Date: Wed, 11 May 2016 10:30:01 CDT

By: YNC Arnold Uhrina, CG PSC, Enlisted Personnel Management-1

In accordance with ALCOAST 516/13, the preferred window for requesting voluntary retirement falls between the dates of May 1st and October 1st. Members may request retirement for a date that falls outside of this window; however a command endorsement is required to accompany the retirement request that specifically addresses the potential impact for a staffing gap at the unit.

*Note: A signature on the retirement request as a Thru addressee does not constitute acceptance of a potential gap or conclude that no gap will exist. A new-page first endorsement to the memo must accompany the retirement request explaining the potential for a staffing gap resulting from the requested retirement date. Failure to provide the proper command endorsement may result in the member's retirement request to be returned with no action taken.

Q1: Should I contact my Assignment Officer prior to requesting retirement?

A1: It is imperative that IF you plan to request retirement outside of the window AND this may be of concern with your command, the member and/or their command should contact their Assignment Officer to discuss retirement intentions and potential backfill of the position at the unit.

Q2: ALCOAST messages are only good for a period of 12 months. The latest edition of Military Separations (COMDTINST M1000.4), released in March 2015, noted that the preferred retirement window is September 1st through December 1st. Why are we still using an old ALCOAST from 2013?

A2: As noted in paragraph four of ALCOAST 516/13, the update to the retirement window dates were intended to be included in the recent update of Military Separations. When the manual was released, the dates were not updated. The preferred retirement dates have been confirmed with CG-133. The correction to the dates will be reflected in the next update to Military Separations, tentatively scheduled for a 2016 release.

Q3: How do these dates relate to High Year Tenure (HYT) retirements? Retire In Lieu Of Orders (RILO)?

A3: All HYT candidates may request retirement for a date no later than 1 September of the year following the year their active military service time exceeds their PGP. Members who request to RILO should still request a date no later than 1 August of the applicable assignment year. HYT and RILO requested retirement dates that fall before 1 May will require a command endorsement that specifically addresses the potential of a staffing gap at the unit. Note that a member may request to Commander (CG PSC-EPM) to be retired, if eligible, due to HYT, up to six months prior to their required retirement date. In this case, the nature of the retirement is involuntary.

Q4: Do you have a template for a new-page endorsement that my command can use?

A4: A template for this endorsement may be found at the CG PSC-epm-1 Retirement Section Website: http://www.uscg.mil/epm/epm1/Retiredefault.asp.


Known Issue: Some Retirement DD-214s may be missing Re-Entry Codes

Published Date: Wed, 11 May 2016 10:30:01 CDT

Prior to the Global Pay update to Direct Access in January 2015, the retirement staff at CG PSC-epm-1 did not enter the applicable re-entry code in Direct Access for members who were retiring from the Service. This was previously the responsibility of the Servicing Personnel Office (SPO) to review the retirement documentation and enter the appropriate re-entry code on the DD-214. Following the Global Pay update in January 2015, the change to the DD-214 entry form in Direct Access did not allow for manipulation of this block by the SPO. PSC will now enter in the appropriate re-entry code in Direct Access.

If your SPO discovers that a member who has an approved retirement authorization in Direct Access is missing the appropriate re-entry code on their DD-214, please notify PSC immediately at the following email address to request the appropriate changes: ARL-PF-CGPSC-EPM-1-Retirements@uscg.mil.


Training Opportunity: SGLI Program Overview

Published Date: Wed, 11 May 2016 09:30:01 CDT

An Overview of the SGLI Program is being offered to all branches of service on Thursday, May 19th at 2 p.m./1400hrs. Eastern. The training will be done by phone, so no travel is involved.

Who Should Attend?

The session is designed for Branch of Service Casualty Officers, clerks and human resource staff. You are welcome to invite others who you think might benefit.

What will it cover?

Here are the topics we'll cover:

  • Program History
  • Servicemembers' Group Life Insurance (SGLI)
  • Family Servicemembers' Group Life Insurance (FSGLI)
  • Accelerated Benefit Option (ABO)
  • Servicemembers' Group Life Insurance Traumatic Injury Protection Program (TSGLI)
  • Veterans' Group Life Insurance (VGLI)
  • Payment Options
  • Q&A

When and How to Register

Date: Thursday, May 19th at 2 p.m./1400hrs. Eastern
Time: 2:00 - 3:00 PM Eastern Time
Registration: Email Wendy Eberle (wendy.eberle@prudential.com) by Tuesday, May 17th.

The training material and dial in information will be provided to all registered participants by May 17th.

If you have additional questions about this training, please feel free to contact me for clarification.

V/R,

Wendy Eberle
Prudential
Office of Servicemembers' Group Life Insurance
973-548-6681


CGHR: On the Radar Screen May 2016

Published Date: Wed, 11 May 2016 09:30:01 CDT

Welcome to the latest issue of CGHR: On the Radar Screen. You can access the newsletter when (and how) it's convenient for you - from work, from home, your smartphone, or your tablet. CGHR is your calendar for upcoming training and professional development events, as well as time-sensitive news.

You can read CGHR in its entirety by going to http://www.uscg.mil/hq/cg1/cghr/2016/5.10.16.asp.

If you have trouble accessing any of the newsletter links from your Coast Guard workstation, forward this email so you can read CGHR at home (or share with your family).

In this issue, you will find:

  • On the Horizon
  • Articles and Resources
  • Tips and Tricks
  • Coast Guard All Hands and Compass Blogs
  • Recent Messages
  • CG SUPRT
  • Infographic

Earlier issues of CGHR can be accessed at http://www.uscg.mil/hq/cg1/cghr/default.asp.


Defense Travel Management Office Allowances and Regulations Update

Published Date: Wed, 11 May 2016 09:30:01 CDT

The Defense Travel Management Office has updated the following information for 01 May 2016:

OCONUS Non-Foreign and Foreign Per Diem Rates
Overseas Housing Allowances (OHA)
Overseas Cost of Living Allowances (COLA)
Joint Travel Regulations (JTR) and Appendices

To access this information, visit the DTMO Website.


WEB-TPAX Outage for Upgrade

Published Date: Mon, 09 May 2016 13:30:01 CDT

A version upgrade is scheduled for Web-TPAX. The system will be upgraded to version 6.21.5. The upgrade is planned for the dates of 13 - 15 MAY 2016. The system will be offline from 1400 CDT on Thursday, 12 MAY until 0600 CDT on Monday, 16 MAY. Please ensure all travel claim documents are approved by the AO prior to 1400 CDT on Thursday, 12 MAY to prevent open claims from becoming corrupted.

Read about the changes and new features here: WEBTPAX What's New in Version 6.21.5 file in adobe acrobat format.


PPC Travel eNewsletter May 2016

Published Date: Mon, 09 May 2016 13:30:01 CDT

The May 2016 Travel eNewsletternewsletter in adobe acrobat pdf format is now available.

In this issue:

  • WebTpax Outage Scheduled for System Upgrade
  • What's New in WebTpax version 6.21.5
  • Authorized use of the CBA
  • Permanent Change of Station (PCS)
  • Things to remember when submitting PCS claims through WebTPAX
  • Reimbursement for the Use of More than Two POCs
  • When is PCS TLE Payable?
  • TLE Reimbursement for Member Married to Member
  • Constructed PCS Travel Dates
  • Most Common Reasons Why a Manual PCS Travel Claim is Returned
  • Shipping a Second Privately Owned (Motor) Vehicle within the Contiguous United States
  • Consecutive Overseas Tour Travel Clarification

May 2016 Travel eNewsletternewsletter in adobe acrobat pdf format


PPC Customer/SPO Newsletter April 2016

Published Date: Fri, 06 May 2016 11:00:01 CDT

Issue 04/16 (April) of the PPC Customer Newsletter file in pdf format is now available.

In this issue:

  • Alaska Marine Highway System (AMHS) Reservation Procedure Update
  • E-Mail ALSPO E/16; Statement of Service Letter for Civilian Employment
  • New Bonus Programs for Multiple Rates
  • E-Mail ALSPO D/16; Reserve Inactive Duty or Training (IDT) Orders Procedures
  • E-Mail ALSPO C/16; Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)
  • Assignment Year 2017 Recruiter Solicitation - Video Demo
  • Inactive duty for Training (IDT) Subsistence Allowance
  • April 2016 Government Travel Charge Card Bulletin
  • CGHR: On the Radar Screen April 2016
  • Reminder: Start Deduction for Coast Guard Standard Meal Rate in a Timely Fashion to Avoid Overpayment
  • Special Duty Assignment Pay (SDAP) Update
  • Transfer of PDRs from Sector North Bend to Base Seattle SPO
  • Supplemental and Striker Advancement Eligibility Lists Updated
  • Government Travel Charge Card Program and Reminders
  • Personally Procured Movements (PPM) of Household Goods (HHG)
  • New User guide added - Verifying the Remaining Balance of an Advance
  • Household Goods Weight Limits and Reimbursement for Excess Weight
  • Optional Webinar for Members Transferring to Overseas Locations in 2016
  • Coast Guard Reserve Inactive Duty for Training (IDT) Pay Support Documentation
  • Update to Certificate of Release or Discharge from Active Duty, DD Form 214 Instruction

Pay and Personnel Center Newsletter Issue 04/16 (April)file in pdf format.


Alaska Marine Highway System (AMHS) Reservation Procedure Update

Published Date: Tue, 03 May 2016 14:00:01 CDT

Please inform personnel transferring in and out of D17 using the AMHS ferry to only book their ferry reservation through the AMHS Juneau call center at 1-800-642-0066. Upon receipt of PCS orders, the member emails a copy of orders with the AMHS reservation number to uscg.travel@adtravel.com so that ADTRAV can get the ferry reservation paid for.

Additional info is at: www.uscg.mil/psc/bops/govtrvl/Traveler/default_Traveler.asp#AMHS_Reservation_Policy_Change


E-Mail ALSPO E/16; Statement of Service Letter for Civilian Employment

Published Date: Tue, 03 May 2016 14:00:01 CDT

E-Mail ALSPO message E/16 provides the procedure for issuing a Statement of Service Letter for a member separating from active duty who is seeking a civilian appointment.


New Bonus Programs for Multiple Rates

Published Date: Thu, 28 Apr 2016 12:00:01 CDT

ALCOAST 157/16; FY16 Active Duty Enlisted workforce Management Critical Rate SITREP 3, announced new bonus programs (Enlistment bonuses, Critical Skills Training Bonuses, and Selective Reenlistment Bonuses) for multiple rates. The New SRBs, Enlistment Bonuses and Critical Skills Training Bonuses are now in effect through the end of fiscal year 2017. Please refer to ALCOAST 157/16 for the latest information. CG-13 will post new FAQs and PPC will post CG-3307 templates very soon.


E-Mail ALSPO D/16; Reserve Inactive Duty or Training (IDT) Orders Procedures

Published Date: Thu, 28 Apr 2016 12:00:01 CDT

E-Mail ALSPO message D/16 promulgates an update to the Personnel and Pay Procedures Manual, PPCINST M1000.2 (series). The update provides new procedures for processing and payment for Reserve inactive duty for training (IDT) orders IAW ALCOAST 159/16.


E-Mail ALSPO C/16; Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)

Published Date: Thu, 28 Apr 2016 12:00:01 CDT

E-Mail ALSPO message C/16 describes the reformatting and reissuance of the Personnel and Pay Procedures Manual, PPCINST M1000.2 (series). It also promulgates a new first Chapter of the manual.


April End-Month Payroll Processing Complete

Published Date: Thu, 28 Apr 2016 11:30:01 CDT

"Payslips" for 29 April pay day are available in Direct Access. Report any discrepancies through the P&A Office (Admin) to the SPO. If SPOs cannot address or need assistance, the SPO will submit trouble ticket. Payslips can be accessed via the Self-Service "View" menu. Refer to this guide for an overview of the new payslip.

The End-Month April pay date is 29 April 2016. Paydays are the 1st (end of month (EOM)) and the 15th (Mid-Month) of each month, or the business day preceding the 1st or the 15th if either should fall on a federal holiday, Saturday or Sunday. Members should not set up automated payments or assume funds will be available prior to published paydays. Members should verify with their financial institutions as to the actual time funds are available to their account. See When is Payday? for more information.


Reminder: April Manic Monday Mayhem is Today

Published Date: Mon, 25 Apr 2016 09:30:01 CDT

This is just a friendly reminder that today is Manic Monday Mayhem! Please join us @ 1300 CDT for session 4 of our year-long series!

Simply use the link below to be our guest:

https://dhsconnect.connectsolutions.com/manicmonday/

Hope to see everyone!

Thanks!

Karen S. Emmot
Supervisor Training Specialist
Procedures and Development
Pay and Personnel Center


Assignment Year 2017 Recruiter Solicitation - Video Demo

Published Date: Fri, 15 Apr 2016 11:30:01 CDT

ALCGENL 049/16 solicits candidates for recruiting duty.

Part of the application process includes submitting a Direct Access "My Panel Submissions" application for command endorsement. We've created a short video demo of the Direct Access application procedure to help applicants with the new process. It is available:

Complete guidance, including guidance for command endorsements of My Panel Submissions is available in the Direct Access Knowledge Base at:

Please see http://www.uscg.mil/psc/epm/docs/RecruitingInfo.pdf for additional guidance and requirements.


Inactive duty for Training (IDT) Subsistence Allowance

Published Date: Wed, 13 Apr 2016 10:30:01 CDT

R 120955 APR 16
FM COMDT COGARD WASHINGTON DC//CG-13//
TO ALCOAST
UNCLAS //N07200//
ALCOAST 136/16
COMDTNOTE 7200

SUBJ: INACTIVE DUTY FOR TRAINING (IDT) SUBSISTENCE ALLOWANCE

  1. COMDT COGARD WASHINGTON DC 261746Z FEB 15/ALCOAST 070/15
  2. U.S. Code, Title 37, Section 402(e)
  3. RESERVE POLICY MANUAL, COMDTINST M1001.28 (SERIES)
  4. COAST GUARD PAY MANUAL, COMDTINST M7220.29 (SERIES)
  1. Purpose. This ALCOAST reiterates policy previously released in REF (A) regarding IDT subsistence allowance, formally IDT COMRATS, for enlisted reservists performing paid IDT drills.
  2. Background. Errors in assignment of IDT meal eligibility for enlisted SELRES members has previously caused overpayments and underpayments for reservists performing paid IDT drills. In accordance with REF (B), an enlisted member of the Reserve Component (RC) may receive rations-in-kind (RIK), part thereof, or a cash allowance in lieu of a government provided meal when the member's paid IDT drill totals at least eight hours in a calendar day. Reserve members, regardless of their duty status, with or without pay, must pay for all government provided meals they consume.
  3. Policy.
    1. Reserve members are not authorized an IDT subsistence allowance for periods of travel to and from their drill site or whenever entitled to a meal per diem allowance in an IDT travel status.
    2. Officers are not authorized an IDT subsistence allowance.
    3. Reserve members who perform a single IDT drill are not authorized a government provided meal or a subsistence allowance.
    4. Meal eligibility for a Reserve member who performs a paid multiple IDT drill is as follows:
      1. Reserve member not authorized lodging:
        1. Reserve member arriving same day, not staying overnight: authorized lunch, or
        2. Reserve member works past 1800: authorized lunch and supper
      2. Reserve member authorized lodging:
        1. Reserve member arriving night before for one paid multiple IDT drill the next day: authorized breakfast and lunch, or
        2. Reserve member arriving on day of 1st drill for two paid multiple IDT drills and staying overnight between drills:
          1st Day - authorized lunch and supper, and
          2nd Day - authorized breakfast and lunch
        3. Reserve member arriving night before for two paid multiple IDT drills:
          1st Day - authorized all meals, and
          2nd Day - authorized breakfast and lunch
  4. This updated policy will be incorporated in future revisions of REFs (C) and (D), which will be released within the next year.
  5. Questions and concerns should be addressed to COMDT (CG-1311) email: HQS-DG-LST-CG-1311@uscg.mil.
  6. Released by RADM Kurt B. Hinrichs, Director of Reserve and Military Personnel.
  7. Internet release authorized.


March 2016 Government Travel Charge Card Bulletin

Published Date: Fri, 08 Apr 2016 12:30:01 CDT

The latest issue of the Government Travel Charge Card (CTCC) Bulletinfile is in adobe acrobat format is available.

In this issue:

  • ADTRAV-New TMC
  • Calling ALL Travelers
  • Travel Billed to Order
  • We Want Feedback
  • Good to Know
  • Filing Civilian Applications
  • Customized GTCC Reports
  • Update PNet Banner Page
  • In the Spotlight
  • DHS Post Payment Audits


CGHR: On the Radar Screen April 2016

Published Date: Fri, 08 Apr 2016 11:30:01 CDT

Welcome to the latest issue of CGHR: On the Radar Screen. You can access the newsletter when (and how) it's convenient for you - from work, from home, your smartphone, or your tablet. CGHR is your calendar for upcoming training and professional development events, as well as time-sensitive news.

You can read CGHR in its entirety by going to http://www.uscg.mil/hq/cg1/cghr/2016/4.5.16.asp.

If you have trouble accessing any of the newsletter links from your Coast Guard workstation, forward this email so you can read CGHR at home (or share with your family).

In this issue, you will find:

  • On the Horizon
  • Articles and Resources
  • Tips and Tricks
  • Coast Guard All Hands and Compass Blogs
  • Recent Messages
  • CG SUPRT
  • Infographic

Earlier issues of CGHR can be accessed at http://www.uscg.mil/hq/cg1/cghr/default.asp.


Reminder: Start Deduction for Coast Guard Standard Meal Rate in a Timely Fashion to Avoid Overpayment

Published Date: Fri, 08 Apr 2016 11:30:01 CDT

CGSMR must be started timely. Failure to do so WILL result in full one-time recoupment (DA 9.1 system design). If you will be starting retro-CGSMR (more than one month late), submit a trouble ticket requesting the deduction debt be converted to in-service debt and a liquidation schedule be built.

Failure to start CGSMR timely or failing to notify PPC that retro-CGSMR is being started WILL result in full recoupment of the CGSMR debt.


Special Duty Assignment Pay (SDAP) Update

Published Date: Fri, 08 Apr 2016 11:30:01 CDT

Per ALCOAST 131/16, the FY-2016 SDAP rates have changed, effective 01 April for:

  • Independent Duty Food Services Officer (FSO) (110' and 87'PB with FS-17 competency)/SD-3
  • Independent Duty Food Services Officer (FSO)(140' WTGB)/SD-3
  • Recruit battalion commander/SD-4
  • CG Recruiting Command (CGRC) recruiter/SD-3
  • Honor guard petty officer/nonrate/SD-2
  • Office Program Manager-Facilities Forces (OPM-FSF)/SD-1

The above rate changes have been implemented in Direct Access. SPO action only needed to start SDAP for newly eligible members (e.g. OPM-SF).


Transfer of PDRs from Sector North Bend to Base Seattle SPO

Published Date: Fri, 08 Apr 2016 10:30:01 CDT

Effective 08 April 2016 Base Seattle (SPO) has assumed responsibilities for the SPO PDRs for the following units:

UNITDEPT IDOPFAC
STA YAQUINA BAY00040213-30505
STA UMPQUA RIVER00013213-30499
STA DEPOE BAY006251 13-30511
CGC FIR00641313-15253
ANT COOS BAY00052313-41986
ESD COOS BAY00452249-53430
STA COOS BAY 00052513-30478
STA COQUILLE RIVER DET00217713-00146
USCGC ORCAS00014213-13427
STA SIUSLAW RIVER006250 13-30512
STA CHETCO RIVER00013413-30678
STA ROGUE RIVER DET00263113-30678
SECTOR NORTH BENDSEE BELOW13-37410

SECTOR NORTH BEND DEPT IDS: 002172, 044400, 044401, 044402, 044403, 044404, 044405, 044406, 044407, 044397, 044398, and 044381.

The mailing address for Base Seattle (SPO) is:

Commanding Officer (SPO)
U. S. Coast Guard Base
1519 Alaskan Way
Seattle, WA 98134-1102


Supplemental and Striker Advancement Eligibility Lists Updated

Published Date: Wed, 06 Apr 2016 10:30:01 CST

The advancement eligibility lists for active duty striker and supplemental advancements have been updated to reflect requests processed prior to 4 April 2016.

The advancement eligibility lists for reserve supplemental advancements have been updated to reflect requests processed prior to 4 April 2016.

The lists and other helpful information are available on the Advancements branch CG Portal page.


Government Travel Charge Card Program and Reminders

Published Date: Wed, 06 Apr 2016 10:30:01 CDT

R 06 APR 16
BT
UNCLAS //N04600//
ALCGPSC 052/16

SUBJ: GTCC PROGRAM UPDATES AND PCS SEASON REMINDERS

A. Government Travel Charge Card (GTCC) Program Policies and Procedures, COMDTINST M4600.18 (SERIES)

  1. This message seeks to raise awareness of general programmatic concerns and provide general guidance as we move into the summer transfer season.

  2. Travel Card Use. In general cardholders are required to use their travel card for all authorized, reimbursable travel expenses unless specifically exempt in Ref A. These exemptions include Temporary Duty (TDY) of more than 21 days, Permanent Change in Station (PCS) duration of over 15 days, cases where the card is not accepted by the vendor, or prohibited such as group meals where the check cannot be split. Provided below are specific examples where card use is not authorized:

    1. Permissive Orders. Permissive orders do not include reimbursement for travel expenses and therefore card use is prohibited.

    2. Team Gear or Equipment. Government material required by multiple members of a group or team is not considered a reimbursable travel expense for an individual member and must be paid for by other procurement methods.

    3. Tuition. While conference registration fees including those for training conferences are reimbursable travel expenses, tuition for regularly scheduled courses is not.

    4. Local Travel. The travel card can only be used when the cardholder has travel orders and is not authorized for local travel expenses.

    5. TDY Over 21 Days. For TDY travel over 21 days, the travel card shall not be used unless interim travel claims are submitted at least every 21 days which requires the travel orders to be document type 13 orders.

  3. Permanent Change of Station (PCS) Issues. Relocation to a new duty station can be both exciting and stressful on the member and the family. Provided below are a few helpful reminders to ensure cardholders use their travel card correctly during the move:

    1. Duration. If the duration of the PCS travel will exceed 15 days, including leave, compensatory absence, proceed-time, and temporary duty in conjunction with the PCS, the card shall not be used. This does not apply to Temporary Lodging Allowance (TLA). The card may be used to cover hotels and meals in conjunction with the TLA entitlement, but reimbursement claims must be submitted every 15 days to allow for timely payment of the GTCC bill. In the case of Temporary Lodging Expense (TLE), card use is subject to the 15-day rule addressed above. If PCS travel duration will exceed 15 days, ensure the traveler requests a travel advance to cover the expenses.

    2. Dependent Travel. The GTCC shall not be used for dependent travel expenses such as meals, lodging, and transportation tickets. Instead members should request travel advances and ensure their PCS travel orders authorize the use of the Centrally Billed Account (CBA) for dependent travel.

    3. Leisure in Conjunction with Official Travel. Use of the members GTCC or the CBA and the GSA contracted fares for travel other than between official duty stations is not authorized. Special rules and fare restrictions apply to leisure in conjunction with official travel. Travelers are encouraged to review the Leisure in Conjunction with Official Orders FAQ sheet available at www.uscg.mil/psc/bops/govtrvl/Traveler/LICWO-FAQ.pdf or contact their Servicing Personnel Office (SPO) prior to booking any leisure travel.

    4. Transportation of Household Goods. The GTCC is not authorized for the transportation of household goods (for example: U Haul rental), privately owned vehicles, mobile homes and boats per Ref A. This includes Personally Procured Moves (PPM).

    5. Alaska Marine Highway System (AMHS) Reservations. Personnel traveling into or out of Alaska via the AMHS ferry system are encouraged to review the current data on reservations and cancellation policies detailed on the following website - http://www.uscg.mil/psc/bops/govtrvl/Traveler/default_Traveler.asp
      #AMHS_Reservation_Policy_Change
      .

    6. Trailers/Recreational Vehicles (RV). Movement of a trailer (boat, camper, U Haul) or even driving an RV is not a reimbursable travel expense and therefore associated expenses are not authorized to be charged to the CBA or the Individually Billed Account. This is particularly important for travel within the northwest that involves the Alaska Marine Highway System. This would be considered part of a Do It Yourself (DITY) move and reimbursable under a separate process.

    7. Credit Limit Increases. As part of your travel preparations, travelers should verify that the credit limit on their GTCC is sufficient to meet their authorized, reimbursable travel expenses. Cardholders can view their credit limit in Direct Access under the Self-Service, Employee, View, My Credit Card Data or by contacting their Travel Manager who can also increase the limit if needed.

    8. Address Update. GTCC cardholders are reminded that they need to contact the bank following their PCS move to update their address in the bank system. The bank may be reached by calling the number on the back of the GTCC, 888-297-0781.

  4. All questions should be directed as follows:

    1. Cardholders shall direct GTCC questions to their unit GTCC Travel Manager. Members can determine who their supporting Travel Managers are under the contacts page located at www.uscg.mil/psc/bops/govtrvl/.

    2. GTCC Travel Managers: direct questions to Ms. Carlene Curry at 703-258-5996 or Evelyn.C.Curry@uscg.mil or Mr. Matt Ruckert at 703-201-3080 or Matthew.T.Ruckert@uscg.mil.

  5. Released: RDML M. T. Bell Jr., Commander, Personnel Service Center. The Service Center for Our Most Important Resource - Our People.

  6. Internet release is authorized.


Personally Procured Movements (PPM) of Household Goods (HHG)

Published Date: Wed, 30 Mar 2016 10:30:01 CDT

During the HHG peak season it may be difficult to secure a Government contracted transportation service provider (TSP) that meets everyone's desired packing, pick-up, and delivery dates. If a TSP cannot be contracted, or if a member prefers, they may perform a full or partial PPM and receive an incentive payment of 95 percent of what it would have cost to transport the member's HHG, not to exceed the member's authorized permanent change of station (PCS) weight allowances in one lot. Refer to ALCOAST 119/16; Personally Procured Movements (PPM) of Household Goods (HHG) for more information.


New User guide added - Verifying the Remaining Balance of an Advance

Published Date: Fri, 01 Apr 2016 15:30:01 CDT

A Request for an Advance is unique in that it creates a One Time Positive Input (OTPI) which establishes the Advance payment and an Element Assignment By Payee (EABP) which liquidates it.

The Verifying the Remaining balance of an Advance user guide provides the procedures for finding the balance owned on ad advance.


PPC Customer/SPO Newsletter March 2016

Published Date: Fri, 01 Apr 2016 10:30:01 CDT

Issue 03/16 (March) of the PPC Customer Newsletter file in pdf format is now available.

In this issue:

  • New User Guide Added - Identifying SGLI, FSGLI AND TSGLI Arrears
  • Leadership Development Requirements for Enlisted Advancements
  • March End-Month Payroll Processing Complete
  • Requesting Reserve Early Retirement
  • Personally Procured Movements (PPM) of Household Goods (HHG)
  • Defense Travel Management Office Allowances and Regulations Update
  • Transfer Season 2016 Household Goods (HHG) Shipping Information
  • Correction to Mailing Address for Sector Jacksonville Servicing Personnel Office (SPO)
  • Critical Housing Area (CHA) Update
  • April Enlisted Advancements
  • Aviation Career Incentive Pay (ACIP) Change Request Procedure
  • Payroll Processing Schedule Change for End-Month March
  • Creditable Servicewide Exam (SWE) Sea Time Points for WMSL Crew Members
  • FY 2016 Reserve IDT and ATP Drill Scheduling Update
  • November 2015 Advancement Eligibility Cutoffs Revised
  • March Mid-Month Payroll Processing Complete 8
  • SPO Records Shift Sector Delaware Bay SPO to TRACEN Cape May SPO
  • Known Issue: Person Profile, Adding/Updating Courses and Training
  • New Travel Management Center Contract Update
  • New Foreign Travel, Passports, and Visas Instruction Issued
  • Known Issue: Contracts Do Not Always Update Service Dates
  • Known Issue: Reservists Not Appearing on Roster (Resolved)
  • New Mailing and e-Mail Address for PSC (RPM-3) SPO
  • Payroll Processing Terms
  • May 2015 Advancement Eligibility Cutoffs Revised
  • SPO Records Transition - Sector SE New England to Base Cape Cod
  • Known Issue: Enlisted Clothing Maintenance Allowances (Resolved)
  • CGHR: On the Radar Screen March 8 2016
  • New Form to Request Suspension of Coast Guard Standard Meal Rate (CGSMR) Deductions due to temporary Galley Closure
  • Supplemental and Striker Advancement Eligibility Lists Updated
  • PPC Military Accounts Support (MAS), Calculators and Worksheets for Servicing Personnel Offices

Pay and Personnel Center Newsletter Issue 03/16 (March)file in pdf format.


New User Guide Added - Identifying SGLI, FSGLI AND TSGLI Arrears

Published Date: Wed, 30 Mar 2016 14:30:01 CDT

The Identifying SGLI, FSGLI AND TSGLI Arrears user guide provides procedures to correctly identify whether a member is in arrears for SGLI, FSGLI, TSGLI and the amount of the arrears. A member is in arrears with life insurance when they fail to drill regularly or fail to prepay for life insurance while not drilling.


Leadership Development Requirements for Enlisted Advancements

Published Date: Wed, 30 Mar 2016 14:30:01 CDT

ALCOAST 122/16 announces changes to the Enlisted Accessions, Evaluations, and Advancements Manual, COMDTINST M1000.2 (series), and promulgates the enlisted leadership development continuum courses required at specific points in an enlisted member's career in order to advance to the next higher pay grade.

The information provided in the ALCOAST applies only to the active duty workforce. Reserve requirements will be addressed in future communications.


Requesting Reserve Early Retirement

Published Date: Wed, 30 Mar 2016 11:30:01 CDT

ALCGRSV message 006/16 provides updated policy and procedures for requesting Reserve Early Retirement. Members who believe they qualify for a Reserve Early Retirement must follow the processes listed in the message to collect retired pay before age 60.


Personally Procured Movements (PPM) of Household Goods (HHG)

Published Date: Wed, 30 Mar 2016 10:30:01 CDT

During the HHG peak season it may be difficult to secure a Government contracted transportation service provider (TSP) that meets everyone's desired packing, pick-up, and delivery dates. If a TSP cannot be contracted, or if a member prefers, they may perform a full or partial PPM and receive an incentive payment of 95 percent of what it would have cost to transport the member's HHG, not to exceed the member's authorized permanent change of station (PCS) weight allowances in one lot. Refer to ALCOAST 119/16; Personally Procured Movements (PPM) of Household Goods (HHG) for more information.


Transfer Season 2016 Household Goods (HHG) Shipping Information

Published Date: Tue, 29 Mar 2016 09:00:01 CDT

The 2016 HHG transportation season will be upon us soon, and whether a member is performing a long distance permanent change of station (PCS) move or a funded local move, HHG counseling is mandatory. To ensure members are aware of their HHG transportation entitlements, commands should ensure that all members departing on PCS orders, or separating from the Coast Guard receive a printed copy of ALCOAST 117/16; Transfer Season 2016 Household Goods (HHG) Shipping Information and Mandatory Customer Satisfaction Survey.


Correction to Mailing Address for Sector Jacksonville Servicing Personnel Office (SPO)

Published Date: Fri, 25 Mar 2016 09:00:01 CST

The SPO at Sector Jacksonville moved to a new location.

The new address is:

Commander (SPO)
U. S. Coast Guard Sector Jacksonville
10426 Alta Drive
Jacksonville, FL 32226-2370

This change is only for the SPO.

Note: Street address corrected from 10416 to 10426.


Critical Housing Area (CHA) Update

Published Date: Tue, 22 Mar 2016 17:00:01 CDT

Per ALCGPSC 041/16, Freeport Texas (Zip Code 77541) is designated a Critical Housing Area. This change was effective on 09 March 2016.

Members with dependents with a Permanent Change of Station (PCS) reporting date on and after 9 Mar 2016 to a Coast Guard unit located in Zip Code 77541, who have no intention of relocating their dependents to that unit, may submit a Housing Allowance Protection Worksheet (CG Form 2025A) to PSC-PSD-fs requesting housing allowances be based on a location other than their new Permanent Duty Station (PDS). Members who are authorized a housing allowance based on the payment of child support are not eligible to submit a CG- 2025A under the CHA policy.

Refer to ALCGPSC 001/16; 2016 Annual Review of Critical Housing Areas, for other CHAs.


April Enlisted Advancements

Published Date: Tue, 22 Mar 2016 16:00:01 CDT
ALCGENL message 039/16 lists enlisted advancements authorized on 1 April 2016. In addition to the message, a spreadsheet is available which also shows the member's unit:

EPAA0416.xls (CGPortal Link)

ALCGRSV message 005/16 lists enlisted reserve advancements authorized on 1 April 2016. In addition to the message, a spreadsheet is available which also shows the member's unit:

ERAA0316.xls (CGPortal Link))


Aviation Career Incentive Pay (ACIP) Change Request Procedure

Published Date: Fri, 18 Mar 2016 13:00:01 CDT

Requests for adjustments to Aviation Service Date, Officer Service Date, DIFOPS, DIFDEN, DIFPRO, and/or OPFLY TIME require the following steps before PPC (MAS) can make any adjustments:

Step Action
1 Aviator requests status changes for any of the above mentioned through their Senior Flight Officer
2 Senior Flight Officer verifies the requested changes to dates/times are valid and authorized IAW policy, and provides supporting documentation to SPO for review.
3 SPO YN1 or above will review all documents for accuracy, fill in the Aviation Calculation Worksheet and provide all documentation to the Commanding Officer.
4 Via a CG Memo, Commanding Officer identifies which dates/times are incorrect and what the corrected dates/times should be; enclose all documentation that supports the requested adjustments.

*Note: Commanding Officer cannot delegate this authority.

Here is a sample memo showing the required information and recommended format.
5 SPO will submit all documents to PPC via a PPC Customer Service Ticket. SPO should provide a brief description on the Customer Service Ticket regarding the type of changes requested.

Examples of documents to be attached to the Customer Service Ticket:
6 PPC Customer Service verifies that memo and enclosure(s) are attached and forwards ticket to PPC (MAS) for action; if not, Customer Service will return to the SPO requesting the required documentation be submitted.
7 PPC (MAS) may require additional information before a case is worked; if so, PPC will contact the Customer Service Ticket POC (SPO YN1 or above).  
8 PPC (MAS) will make any required corrections and document the corrections in the Customer Service Ticket and in the Direct Access notes.

See the ACIP topic in the Direct Access Knowledge Base for more information and definitions of ACIP terms.


Payroll Processing Schedule Change for End-Month March

Published Date: Fri, 18 Mar 2016 11:00:01 CDT

The Payroll Finalization Processing date for the end-month March 2016 payday has changed to 24 March (from 23 March). SPOs are reminded that they are not to enter or approve any transactions in Direct Access on the Payroll Finalization Processing date. The approval cutoff date of 20 March 2016 has not changed. SPOs may resume normal operations on the day following the Payroll Finalization Processing date once the pay calendar for the next pay period (mid-month April in this case) is opened.

Refer to the 2016 U. S. Coast Guard Payroll Processing Schedule (Calendar View) for other dates and definitions of payroll processing terms.


Creditable Servicewide Exam (SWE) Sea Time Points for WMSL Crew Members

Published Date: Fri, 18 Mar 2016 09:30:01 CDT

ALCOAST 099/16; Creditable Servicewide Exam (SWE) Sea Time Points for WMSL Crew Members, announces a change in how Creditable SWE Sea Time points are earned by members serving aboard National Security Cutters (WMSLs).


FY 2016 Reserve IDT and ATP Drill Scheduling Update

Published Date: Wed, 16 Mar 2016 10:30:01 CDT

R 26 FEB 16
FM COMDT COGARD WASHINGTON DC//CG-83//
TO ALCGFINANCE
UNCLAS//N07132//
ALCGFINANCE 010/16
SUBJ: RESERVE TRAINING (RT) APPROPRIATION FISCAL YEAR 2016 (FY16) EXECUTION GUIDANCE UPDATE 1
A. COMDT COGARD WASHINGTON DC 131800Z OCT 15/ ALCGFINANCE 044/15
B. COMDT COGARD WASHINGTON DC 211102Z OCT 15/ ALCOAST 411/15

  1. This message updates guidance in REF (A) with respect to the batching of Inactive Duty Training (IDT) drills and the allocation of Additional Training Periods (ATPs).
  2. IDT Update: Normal IDT participation is defined as four IDT drills per month for a maximum of 48 IDT drills during the FY.
    1. Paragraphs 4.B. and 4.C. of REF (A) restricted the batching of IDT drills. Those restrictions on the batching of IDT drills are hereby lifted. Members may perform up to their authorized number of IDT drills at any point through 4 September 2016 at command discretion.
    2. Members serving on continuous active duty orders of 30 days or more are not authorized to perform in advance, or make up, IDT drills which would have been performed during the period of active duty had the IDT drill performance been conducted normally.
    3. Guidance contained in REF (B) remains in effect with respect to the performance of IDT drills for pay during the month of September.
  3. ATP Update: Paragraph 5.A. of REF (A) stated ATP allocations would be released via separate correspondence. For FY16, the Office of Reserve Affairs, Commandant (CG-131) has determined sufficient funding exists to fund 12 ATPs for each position at all Port Security Units and Coastal Riverine Squadrons and Groups.
    1. Unit ATP Allocation
      Port Security Unit 301 - 1,704
      Port Security Unit 305 - 1,704
      Port Security Unit 307 - 1,704
      Port Security Unit 308 - 1,704
      Port Security Unit 309 - 1,704
      Port Security Unit 311 - 1,704
      Port Security Unit 312 - 1,704
      Port Security Unit 313 - 1,704
      Coastal Riverine Group 1 - 60
      Coastal Riverine Group 2 - 84
      Coastal Riverine Squadron 1 - 120
      Coastal Riverine Squadron 8 - 120
      Coastal Riverine Squadron 10 - 120
      Coastal Riverine Squadron 11 - 96
    2. The IDT schedule including waiver timelines, contained in REF (A) and REF (B), also applies to ATPs.
  4. Points of Contact: Mr. James Redd, Commandant (CG-1312) at (202)475-5435 or LCDR Andrew Younkle, Commandant (CG-1312) at (202)475-5449.
  5. CAPT J. A. Passarelli, Chief, Office of Resource Management, and CAPT P. K. Aboagye, Chief, Office of Reserve Affairs, send.
  6. Internet release is authorized.


November 2015 Advancement Eligibility Cutoffs Revised

Published Date: Tue, 15 Mar 2016 13:30:01 CDT
ALCGENL 035/16 (CG Portal Link) revises the cutoffs for advancements for participants of the November 2015 servicewide exam.


SPO Records Shift Sector Delaware Bay SPO to TRACEN Cape May SPO

Published Date: Fri, 11 Mar 2016 11:30:01 CST

The following units were serviced by Sector Delaware Bay SPO (DEPTID 007317), they are now serviced by Cape May SPO (DEPTID 006420). The SPO to Unit Relationship Report on our CG Portal page reflects the shift of PDRs for the following units:

Dept IDUnit Name
005316 CGC FINBACK
006363 CGC IBIS
000781 CGC MAKO
000803 CGC WILLIAM TATE
000574 AST
010824 DDE-MOORESTOWN
010495 DDE-DLA TROOP SUPPORT PHIL
004060 UNIVERSITY OF PENNSYLVANIA
009348 PENNSYLVANIA STATE UNIVERSITY
004532 ESD ATLANTIC CITY - DD SEC DELBAY

Sector Delaware Bay is still a SPO. This change is only for the units listed above.


Known Issue: Person Profile, Adding/Updating Courses and Training

Published Date: Fri, 11 Mar 2016 11:00:01 CST

Currently only courses that are managed by sessions (courses managed by TQC and "A" Schools) can be entered in DA. Courses like the Airman Leadership School, Pre-Separation Counseling, ICS Courses, etc., cannot be entered in DA 9.1. If not entering a course impacts SWE eligibility (e.g. Airman Leadership School), submit a trouble ticket requesting a waiver for the SWE. All others, please retain the paperwork. We are working with CG-1 and CG-631 to have this functionality built into DA. We will let everyone know when it is available in DA.


New Travel Management Center Contract Update

Published Date: Fri, 11 Mar 2016 10:31:01 CST

ALCGPSC 034/16, TRAVEL MANAGEMENT CENTER (TMC) CONTRACT AWARD -UPDATE #2, provides important information for Coast Guard traveler-s to use when making travel arrangements.


New Foreign Travel, Passports, and Visas Instruction Issued

Published Date: Fri, 11 Mar 2016 10:30:01 CST

ALCOAST 088/16 promulgates a complete revision of the Foreign Travel, Passports, and Visas Instruction.

The new instruction, Foreign Travel, Passports, and Visas, COMDTINST 5000.5G (Note: CG Portal Link, login required) updates the procedures required for the approval and execution of foreign travel. It implements the requirement to consult and adhere to the Foreign Clearance Guide prior to travel. The new instruction also updates the passport and visa application process.


Known Issue: Contracts Do Not Always Update Service Dates

Published Date: Fri, 11 Mar 2016 10:27:01 CST

When completing contracts (Reenlistment and Extension), please ensure that you are following up to ensure the "Assigned Seniority Dates" in the "Job Labor" tab of Job Data is updated. We currently have over 180 reserve members with Expected Loss Dates that have passed (we will fix the ones we have identified). If the contract data does not update the Expected Loss Date, submit a trouble ticket to PPC.


Known Issue: Reservists Not Appearing on Roster (Resolved)

Published Date: Fri, 11 Mar 2016 10:21:01 CST

Short-Term Reserve Active Duty Orders - Last year we sent out guidance stating to leave the "Duty Department" field on short-term reserve orders to the member's permanent duty station DEPT ID. Effective today, enter the Department ID of where the member will be performing their duty.

This will allow any pay auto-start/stops to work and keep an accurate history for the member's active duty assignments in DA. When short-term reserve orders to another DEPT ID are approved, they will show up in the gaining unit's Airport Terminal. For the duration of the orders, the member will not show up on the permanent unit's roster, they will show up at the unit they are performing active duty.

The member will show up on their permanent unit's roster when the orders are completed and sequence 99 on the order returns the member to their permanent position and department.


New Mailing and e-Mail Address for PSC (RPM-3) SPO

Published Date: Fri, 11 Mar 2016 10:00:01 CST

Commander, Coast Guard Personnel Service Center, Reserve Personnel Management Division, Reserve Personnel Services Branch (RPM-3), is the Servicing Personnel Office (SPO) for Individual Ready Reserve (IRR), Active Status List (ASL), and Inactive Status List (ISL) members.

PSC (RPM-3) has relocated. The new mailing address is:

Commander (RPM-3) IRR SPO
PERSONNEL SERVICE CENTER
2703 Martin Luther King Jr Ave SE, Mail Stop 7200
Washington, DC 20593-7200

The new e-mail address is: ARL-PF-CGPSC-rpm-3-Query


Payroll Processing Terms

Published Date: Wed, 09 Mar 2016 10:00:01 CST

Here are the terms and their meanings used on the Payroll Processing Schedule.

Term Definition
Pay Period Each month is divided into two pay periods. The first period, called "mid-month" covers the 1st through 15th day of the month. The second period, called "end-month", covers the 16th through the last day of the month. In Direct Access, each pay period has a corresponding "Payroll Calendar".
Period Begin Date The begin date for the pay period.
Period End Date The end date for the pay period.
Payment Date The official military payday. This is the "settlement date" for the Automated Clearing House (ACH), an electronic funds-transfer system run the by the National Automated Clearing House Association (NACHA). This payment system deals with payroll, direct deposit, tax refunds, consumer bills, tax payments and many more payment services.

The official military paydays are the 1st (end-month) and the 15th (mid-month) of each month, or the business day preceding the 1st or the 15th if either should fall on a federal holiday, Saturday or Sunday.

Some financial institutions make funds available prior to the official military payday. However, payments are not to be reported as non-received until the official military payday. Members should not set up automated payments or assume funds will be available prior to published paydays.

SPO Data Approval
Cutoff
Last day for SPO Payment Approving Officials (PAOs) to approve transactions for the next payday. The SPO Data Approval Cutoff is imperative to allow PPC to identify and correct critical errors prior to the Finalized date. During the period between SPO Data Approval Cutoff and the Payroll Finalized date only the following transactions may be approved:
  • Short-Term Orders: If the ADT-AT orders or Short-Term ADOS orders have a begin or end date on/or after the SPO Data Entry/Approval date and BEFORE the Payroll Finalized Date, SPOs are authorized to approve the orders (put in "En route" or "Finished" status) and associated pay entitlements (e.g. BAH). DO NOT approve orders or entitlements on Payroll Finalize Date (it will cause payroll finalize to error out). ONLY orders with a begin data that falls within these specifics date ranges are authorized to be put in an "En route" or "Finished" status.
  • Drills: Inactive Duty for Training (IDT) Drills, Funeral Honors Duty (FHD), Readiness Management Periods (RMP), and Additional Training Periods (ATP) and any pay entitlements associated with the drills may be approved between the blackout dates. If the IDT, FHD, RMP, or ATP drills have a completed date on/or after the SPO Data Entry/Approval date and BEFORE the Pay roll Finalized Date, SPOs are authorized to approve the drills (put in "Completed - Yes" status (approved for payment)) and any associated pay entitlements (e.g. meals). Do not approve drills or pay entitlements on the Payroll Finalized Date - it will cause payroll finalize to error out. Only drills and associated pay entitlements with a completion date that falls within these specific date ranges are authorized to be put in a "Completed - Yes" status (approved for payment).

Note: SPOs will continue to enter pay transaction requests after the cut, but PAOs must not approve any transactions (other than Drills and short-term orders as discussed above), as these approved transactions change the pay data PPC (MAS) is trying to validate. However, SPOs must enter and approve transactions when contacted by PPC (MAS) or (SEP) during the blackout period to correct an error condition.

Payroll Finalization Processing Date Date PPC (MAS) completes processing for the pay period, readies files for transmission to Treasury and, if an end-month pay period, transmission to the Coast Guard General Ledger. Following completion of these processes, PPC (MAS) opens the payroll calendar for the next pay period and SPOs will resume data entry and approvals ON THE DAY FOLLOWING THE "PAYROLL FINALIZATION PROCESSING DATE". No data entry/approvals are permitted on the Payroll Finalization Date.
New PayCal Open Date the Payroll Calendar for the next pay period opens for data entry and approvals. This is normally the date following the Payroll Finalization Processing Date. SPOs may resume data entry and approvals up until the day following the next SPO Data Approval Cutoff Date.
Payroll Sent to Treasury The estimated date PPC will transfer files to Treasury for processing. In accordance with NACHA Operating Rules, payments must be made available for withdrawal no later than the opening of business on the settlement date (provided the entries are made available to the Receiving Depositary Financial Institution (RDFI) by its ACH operator no later than 5:00 p.m. on the business day prior to the settlement date). Some RDFIs make deposits available upon receipt from Treasury while others hold the funds until the settlement date.


May 2015 Advancement Eligibility Cutoffs Revised

Published Date: Tue, 08 Mar 2016 12:30:01 CST

ALCGENL message 033/16 revises the cutoffs for advancements for participants of the May 2015 servicewide exam.


SPO Records Transition - Sector SE New England to Base Cape Cod

Published Date: Tue, 08 Mar 2016 10:31:01 CST

Sector SE New England SPO (008365) has been disestablished, all records for the serviced units have been moved in DA to the Base Cape Cod SPO (045431).


Known Issue: Enlisted Clothing Maintenance Allowances (Resolved)

Published Date: Tue, 08 Mar 2016 10:30:01 CST

We had a programming issue with CMA not starting correctly for newly enlisted members. This has been fixed and members should see CMA, and any back pay, on their March 15, 2016 pay date. A separate email will be going out directing members still having CMA issues to work with their ADMINs/SPO to get it corrected. If you get questions, please be sure to review policy before submitting trouble tickets (example, member must have completed six months of active duty to get CMA).


New Form to Request Suspension of Coast Guard Standard Meal Rate (CGSMR) Deductions due to temporary Galley Closure

Published Date: Thu, 03 Mar 2016 10:31:01 CST

Federal law requires that when Uniformed Service personnel in receipt of a subsistence allowance or meal per diem and are furnished meals by government funded dining facilities (such as unit galleys, mess halls, or CGDFs), these members must pay for those meals. In cases where use of CG galleys is mandatory (sea duty aboard cutters with established CGDFs, at CG Class A Schools, or units where UPH residents are in designated ESM status), the Coast Guard has chosen to require payment for government-furnished meals through an automatic pay account deduction at the daily Coast Guard Standard Meal Rate (CGSMR). When members subject to automated pay account CGSMR deductions go on leave or TDY away from their units, pay account deductions for meals not provided are refunded to the member. In cases where the units galley is temporarily out-of-service and not able to provide meals, unit COs & OiCs may request that automated pay account CGSMR deductions be temporarily suspended for affected crewmembers until the unit galley is back in service and providing meals. To streamline the request process, the new Coast Guard Galley Temporary Closure/Suspend Collection of CG Standard Meal Rate (CGSMR) Deduction (CG-7220G) form has been introduced.

Prior to the date the unit galley goes out-of-service due to a temporary galley closure the command must request authority for temporary CGSMR deduction (former Discount Meal Rate (DMR) deductions) from Commandant (CG-1332). SPOs must not process requests from cutters or other commands to suspend automatic pay account deductions unless authority to do so has been granted by CG-1332 by memo or approved CG-7220G.

Commands shall submit requests to Commandant (CG-1332) using form CG-7220G (Coast Guard Galley Temporary Closure/Suspend Collection of CG Standard Meal Rate (CGSMR) Deduction) (http://www.uscg.mil/forms/cg/cg_7220g.pdf). Commandant (CG-1332) will review the request and, if approved, will process the CG-7220G and return it to the command, the command's SPO and PPC (MAS).


PPC Customer/SPO Newsletter February 2016

Published Date: Fri, 26 Feb 2016 11:30:01 CST

Issue 02/16 (February) of the PPC Customer Newsletter file in pdf format is now available.

In this issue:

  • New Mailing Address for Sector Jacksonville Servicing Personnel Office (SPO)
  • February End-Month Payroll Processing Complete
  • Defense Travel Management Office Allowances and Regulations Update
  • March Enlisted Advancements
  • New User Guide: Department Role Query
  • Call Center Staffing on 02 March 2016
  • Resolve Common Direct Access Menu and Page Errors by the Clearing Browser Cache
  • Requirement to submit copies of PCS Departing Worksheets (CG-2000) to PSC is canceled
  • Known Issue: DD-214 Block 2
  • PPC Travel eNewsletter February 2016
  • May 2016 SWE Personal Data Extracts (PDEs) Posted
  • Direct Access Competency Dictionary Update
  • January 2016 Government Travel Charge Card Newsletter
  • Alaska Ferry Reservation/Payment Process Update
  • CGHR: On the Radar Screen, 09 February
  • New Policy and Procedure for Updating Educational Accomplishments
  • Documentation for Alaska Permanent Fund Dividend
  • Known Issue: W-2s Missing State Code (Resolved)
  • Known Issue: Career Sea Pay Premium Retroactive Transactions
  • Training for Passport Acceptance Agents Offered
  • Supplemental and Striker Advancement Eligibility Lists Updated
  • State Tax Withholding for Residents of Puerto Rico
  • Separation Processing Reminder - Terminal Leave
  • The Retiree Newsletter Issue 01/16
  • 2016 Reserve Supplemental Advancement Lists Updated
  • New WEB TPAX User Access form and Approving Official Designation Procedure
  • New Travel Management Center (TMC) Contract
  • Transfer of PDRs from Sector North Bend to Base Seattle SPO

Pay and Personnel Center Newsletter Issue 02/16 (February)file in pdf format.


New User Guide: Department Role Query

Published Date: Mon, 22 Feb 2016 14:30:01 CST

We've added a user guide for the Department Role Query (Field). This query provides a report of all Direct Access users at a department, or at departments serviced by a Servicing Personnel Office or Base.


Resolve Common Direct Access Menu and Page Errors by the Clearing Browser Cache

Published Date: Mon, 22 Feb 2016 11:30:01 CST

Clearing the Internet Explore cache may resolve these common Direct Access issues:

  • If a menu item or PAGELET doesn't show up for you and you have been told it should.
  • If you get one or more PAGELETS that are collapsed and/or the headings say User Access is not Authorized.
  • You receive an error when you click a menu item - Authorization Error -- Contact your Security Administrator.
  • If you get Internet Explorer cannot display this page.
Follow the steps below to clear the Internet Explore cache. If the problem persists after clearing the cache and restarting Internet Explorer, contact PPC customer care.

1. Click on Tools and select Developer Tools (Or just press the F12 key).
press F12 to launch developer tools

2. In the Developer Tools window (which will open at the bottom of the Internet Explorer window), click on the Network tab.
click the cache link

Note-The F12 tools may display as a list of icons instead of tab titles, see below to locate the Network icon:

click the network icon

3. Click the Clear Cache button or simultaneously press the Ctrl+R keys on the keyboard..
Confirm your selection

4. Click the Clear Cookies for domain button.

Clear cookies

5. Close and restart Internet Explorer.


Requirement to submit copies of PCS Departing Worksheets (CG-2000) to PSC is canceled

Published Date: Wed, 17 Feb 2016 14:30:01 CST

Last April PSC-BOPS requested SPOs to provide them with copies of all FY-2015 PCS Departing Worksheets (CG-2000). That requirement is not in effect for FY-2016. PSC-BOPS will find other, less labor intensive, ways to track PCS expenditures.


Known Issue: DD-214 Block 2

Published Date: Wed, 17 Feb 2016 12:30:01 CST

Some DD-214s Showing wrong component for Release From Active Duty (RELAD) Transactions: When members are RELAD and a DD-214 is not started until after the RELAD row has been built in Job Data, the DD-214 populates block 2 as "USCG RSV" instead of "USCG AD". Follow these steps to avoid this error:

  • Immediately after a RELAD type separation is submitted for approval, go to the DD-214 form in the Separations pagelet. Enter the member's employee and hit Search. Verify that block 2 (Dept, Comp & Branch) reads "Homeland Security: USCG AD" and save it. The DD-214 can be completed and finalized later. The DD-214 must be initiated (simply by opening it and saving it) BEFORE the RELAD transaction is approved or block 2 will show "USCG RSV".

Updated user guides are linked below:


PPC Travel eNewsletter February 2016

Published Date: Wed, 17 Feb 2016 11:30:01 CST

The February 2016 Travel eNewsletternewsletter in adobe acrobat pdf format is now available.

In this issue:

  • *New* CG-7421-A TPAX/WinIats User Role Designation form
  • *New* Travel Management Center
  • Travel Management Center (TMC) Contract Award FAQs
  • CY 2016 Mileage Rates
  • Advance System Errors
  • WEB TPAX PCS Advances
  • PCS Travel Advance - Do it Right the First Time
  • Shared Rooms -Military Travelers Only
  • Government Travel Charge Card (GTCC) Policies and PCS
  • AO Reference Links
  • Fax numbers for PPC Travel

February 2016 Travel eNewsletternewsletter in adobe acrobat pdf format


May 2016 SWE Personal Data Extracts (PDEs) Posted

Published Date: Thu, 11 Feb 2016 10:30:01 CST

Commands and members may now view the May 2016 SWE Personnel Data Extracts in Direct Access self service for commands and self service for members. Please pass to your customers that the Personnel Data Extract correction period runs from today to 01 April 2016.

Any member with a Personnel Data Extract showing a status of "not eligible" will NOT receive a SWE in May, regardless if they were eligible for the last cycle or not. Any member with a "not eligible" Personnel Data Extract must ensure it is updated to show "eligible" by the Personnel Data Extract correction deadline if they have met all eligibility requirements. Typical reasons for a "not eligible" Personnel Data Extract is due to missing current EER, missing the required "Rating Competency Code" indicating that RPQs were completed by 01 February 2016, or incorrect record data requiring correction. Personnel Data Extract review guidelines are provided in ALCGENL 007/16 and PPCINST M1414.

Related post: MAY 2016 SWE Eligibility Requirements and SWE Announcement Message


Direct Access Competency Dictionary Update

Published Date: Thu, 11 Feb 2016 09:30:01 CST

The Direct Access Competency Dictionaryfile in MS Excel format (a spreadsheet which shows all authorized competency codes and descriptions) has been updated by Comdt (CG-1B-1).

Changes made since last update (25 January 2016) are hi-lighted in blue text on the spreadsheet. Five new competencies were added:

CompetencyTitle
LRIBCMLRI BCM
CXNLRILRI COXN
PCXNLRILRI PURSUIT COXN
PBCMLRILRI PURSUIT BCM
LRIENGLRI ENG

The following competencies are obsolete and shall not be assigned after 10 February 2016.

CompetencyTitle
BOOMOP45BU Boom/Crane Operator
BOOMOP6363'ANB Boom/Crane Operator
BUDKCM45BU ATON BCM
BUDKCM6363'ANB ATON BCM
BUDKSP45BU Buoy Deck Supervisor
BUDKSP6363'ANB Buoy Deck Supervisor
CNTCRWRBRB-S Reserve BCM
CNTCXNRBRB-S Reserve COXN
CRWUGUTB BCM
CRWUF63' ANB BCM
CRWUATACCB-S,M,L Tactical BCM
CRWUGTACUTB Tactical BCM
CRWUJ45BU BCM
CXNSGUTB COXN
CXNHW4545'RBM HWX Coxswain
CXNSI45BU COXN
CXNSGTACUTB Tactical COXN
ENGTGUTB ENG
ENGTF63' ANB ENG
ENGTJ45BU ENG
ATNNBPetty Off in Charge, ANB


January 2016 Government Travel Charge Card Newsletter

Published Date: Tue, 09 Feb 2016 16:30:01 CST

The latest issue of the Government Travel Charge Card (CTCC) Newsletterfile is in adobe acrobat format is available.

In this issue:

  • GTCC Compromise
  • GetThere and Internet
  • How to Use Delinquency Alert
  • Good To Know
  • AK Ferry Reservations
  • How to Report Misuse
  • In The Spotlight
  • DA Reporting and GTCC
  • Cardholder Profile Report


Alaska Ferry Reservation/Payment Process Update

Published Date: Tue, 09 Feb 2016 16:30:01 CST

The Government Travel Charge Care (GTCC) web site, Traveler Information page has been updated with Alaska Marine Highway System (AMHS) ferry reservation and payment process information.

UPDATE - Per the AMHS letter to the CGD17 Commander on 21 Dec 2015 an exception for military members seeking to make reservations for official Permanent Change of Station (PCS) orders was provided.

  • Reservations without signed PCS Orders (more than 60 days ahead of travel) - Member's who are PCSing into or out of AK and desire to use the AMHS should call the AMHS Juneau Reservations Central Office at 1-800-642-0066 in order to complete the reservation. AMHS will hold the desired reservation until 60 days prior to the sailing date without payment. At 60 days before the sailing date, unless other arrangements are made by the military member, unpaid reservations will be automatically canceled to allow AMHS to sell that space in an effort to improve capacity utilization. Travelers should fax the travel orders to SATO with the AMHS Itinerary number noted as soon as they are available and then wait 30 to 60 minutes before calling SATO to finalize their AMHS reservations/booking. It is critical that this be done more than 60 days prior to the sailing date to avoid cancellation of the reservation. If there is anything on the itinerary that is not authorized on the travel orders (pet, trailer, etc.), the member must call AMHS after completing the transaction with SATO on the same day to make the rest of the payment on a personal credit card.

  • Reservations with signed PCS Orders - If travel is within 60 days or if you have not made reservations prior to receiving your signed PCS orders, the following process should be used. AMHS advised that payment needs to be made the same day the reservation is made. Therefore, USCG travelers should not contact AMHS directly for reservations. Travelers should fax the travel orders to SATO and then wait 30 to 60 minutes before calling SATO to make their AMHS reservations/booking. Travel orders will no longer require the AMHS itinerary numbers be listed.

Please refer to the GTCC web site, Traveler Information web page for ferry itinerary changes or reservation cancellation penalties.


CGHR: On the Radar Screen, 09 February

Published Date: Tue, 09 Feb 2016 16:00:01 CST

Welcome to the latest issue of CGHR: On the Radar Screen. You can access the newsletter when (and how) it's convenient for you - from work, from home, your smartphone, or your tablet. CGHR is your calendar for upcoming training and professional development events, as well as time-sensitive news.

You can read CGHR in its entirety by going to http://www.uscg.mil/hq/cg1/cghr/2016/2.9.16.asp.

If you have trouble accessing any of the newsletter links from your Coast Guard workstation, forward this email so you can read CGHR at home (or share with your family).

In this issue, you will find:

  • On the Horizon
  • Articles and Resources
  • Tips and Tricks
  • Coast Guard All Hands and Compass Blogs
  • Recent Messages
  • CG SUPRT
  • SETA Newsletter
  • Infographic

Earlier issues of CGHR can be accessed at http://www.uscg.mil/hq/cg1/cghr/default.asp.


New Policy and Procedure for Updating Educational Accomplishments

Published Date: Tue, 09 Feb 2016 16:00:01 CST

Policy:

When a member completes a course of study (college degree, GED, etc.), the member shall forward the official education transcript showing degree completion to the CG Institute for validation and data entry.

Procedure:

Visit the CG Institute's website http://www.uscg.mil/hq/cg1/cgi/ then click on the "Go to college" link, then click on the "Adding a degree" link near the bottom of the page for specific procedures.

These changes were announced to the field via ALCOAST message 043/16 on 09 February 2016.


Documentation for Alaska Permanent Fund Dividend

Published Date: Fri, 05 Feb 2016 10:00:01 CST

PPC has submitted the file of all Coast Guard members claiming Alaska residency to the State of Alaska for the 2015 Alaska Permanent Fund Dividend. Coast Guard members claiming the PFD are not required to provide a copy of their 2014 December LES as the State of Alaska already has your proof of residency. Please refer to State of Alaska PFD Military Eligibility guide here: https://pfd.alaska.gov/Eligibility/Military-Eligibility.


Known Issue: W-2s Missing State Code (Resolved)

Published Date: Fri, 05 Feb 2016 10:00:01 CST

If your mailed W-2 did not contain the state code in Block 15, you may log in to Direct Access Self-Service to print a W-2 containing the State code.

How to View and Print Your W-2 Form (PDF User Guide)


Known Issue: Career Sea Pay Premium Retroactive Transactions

Published Date: Fri, 05 Feb 2016 09:00:01 CST

When entering a retroactive start of Careers Sea Pay Premium be aware that if the entitlement begin date is greater than one year from current date, use current date minus 1 year as the begin date (Example: If today is 3/1/16, use 3/1/15 as the begin date). Then, notify PPC (MAS), via Customer Care trouble ticket, of the member's actual entitlement begin date. PPC (MAS) will compute the retroactive amount due (beyond the begin date entered) and make payment. If you attempt to enter a begin date greater than one year from current date, you will not be able to save the transaction due to an error condition.

Tip: The Career Sea Pay Premium Start Date Calculator will help you determine the correct date to use when starting Career Sea Pay Premium.


Training for Passport Acceptance Agents Offered

Published Date: Thu, 04 Feb 2016 09:00:01 CST

Official Passport Acceptance Agent (OPPA) Certification Course

Commandant (CG-DCO-I-1), Department of State (DoS) and the Foreign Clearance Guide (FCG) will be hosting a three day Official Passport Acceptance Agent (OPPA) Certification Course March 15 - 17 2016 at USCG Headquarters, Washington, DC.

Annually the Coast Guard processes 3,500+ passports for official travel, with the majority of these passports originating from field units. Passport Agents work with local CG members to ensure that passport applications meet CG, DoS and FCG requirements before packages are submitted to CG-DCO-I-1 for processing. Without this face to face assistance to immediately correct errors, there could be significant delay in passport processing, as DoS is forced to return incorrect applications.

The OPPA training, which is conducted by DoS, FCG and CG-DCO-I-1 at USCGHQ, allows the CG to maintain a trained cadre of Passport Agents to supplant those lost through transfers and RELAD.

DCO-I considers this training vital to facilitating CG operations overseas including crewmember swaps, as well as LEDET, maintenance assist teams, and other operational and support teams.

Location of training: USCG Headquarters, Washington, DC.

Training times: 0800 - 1630

Target Audience: OPPA Training is targeting Yeoman but is open to all E-4 and above of any Rate including Officers that are US citizens or Naturalized.

Funding: Certification/Training is funded by member's unit.

To request a seat in the upcoming training class, please follow the below:

  1. Open the link: http://hqs-spweb10-001:10115/I1/Lists/Agent%20Training%20Request/Default%20View.aspx
  2. Click on NEW at the top.
  3. Click on attach file at the top to upload your scanned documents as one attachment. (Copy of Birth Certificate, Security Clearance data out of DA and approved TDY request or orders)
  4. Fill out every block but the Agent number (this will be filled in after training.) If you are an agent already and this is a refresher course, please enter your agent number and note that you are already an agent in the notes block.
  5. Click on ok to submit form to CG-DCO-I-1.

Once completed, you will receive an auto generated confirmation email.

Approximately 2 weeks prior to the class start date, an email with TDY and training information will be sent to all class attendees.

The deadline to request a seat is February 19, 2016.

If you have any questions, please send an email to uscgpassports@uscg.mil

Projected future training dates:

  • August 23-25, 2016 (USCGHQ)


State Tax Withholding for Residents of Puerto Rico

Published Date: Tue, 02 Feb 2016 09:00:01 CST

Units outside of PR: Members with PR as the home of record, please ensure Federal taxes are changed to "none" under the "Special Tax Withholding." Change state tax to "Do Not Maintain Taxable Gross and Do Not Withhold Tax" under the "Special Tax Withholding".

Units within PR: Members with home of record of PR, stationed in PR should not have federal wages reported. Ensure Federal taxes are set to "Do Not Maintain Taxable Gross and Do Not Withhold Tax" under the "Special Tax Withholding". Ensure State tax is set to "None" under the "Special Tax Withholding" block.

See: State Tax Withholding Exceptions for examples of state tax data entry. And remember, always begin a withholding change (Federal or State) by inserting a new row on the Federal Tax Data tab. Do not insert new rows on the State Tax Tab. See: State Tax Withholding Procedures for more information.


Separation Processing Reminder - Terminal Leave

Published Date: Tue, 02 Feb 2016 09:00:01 CST

All terminal leave must be accounted for on the separation order. Direct Access automatically sells all leave not accounted for. If terminal leave is not entered on the separation order, the member receives an erroneous overpayment of lump sum leave causing the member to incur an out of service debt.


Defense Travel Management Office Allowances and Regulations Update

Published Date: Mon, 01 Feb 2016 14:00:01 CST

The Defense Travel Management Office has updated the following information for 01 February 2016:

OCONUS Non-Foreign and Foreign Per Diem Rates
Overseas Housing Allowances (OHA)
Overseas Cost of Living Allowances (COLA)
Joint Travel Regulations (JTR) and Appendices

To access this information, visit the DTMO Website.


The Retiree Newsletter Issue 01/16

Published Date: Fri, 29 Jan 2016 11:00:01 CST

The January 2016 issue of The Retiree Newsletter is now available on the PPC Retiree and Annuitant Services web page (www.uscg.mil/ppc/ras).

Here is a direct link to the newsletter: http://www.uscg.mil/ppc/retnews/2016/January16newsletter.pdf

This issue includes the following items of interest:

  • Fiscal Year Adjustments
  • Shopping at the CGX
  • Retiree Help Desk
  • Celebrate USCG History
  • Holidays in Hawaii
  • Rescue of the Barge Wadena
  • Book Review: The Blue-Eyed Ensign
  • Rear Admiral Trent-Adams
  • U.S./Cuba Cooperate
  • Captain Joshua James
  • Captain James' Funeral Cortege
  • Tax Notifications
  • TRICARE Young Adult Premiums
  • Retirements and Reunions
  • Taps


2016 Reserve Supplemental Advancement Lists Updated

Published Date: Fri, 29 Jan 2016 09:00:01 CST

ALCOAST 012/16; Reserve Supplemental Advancement, establishes 2016 supplemental advancements for the following rates: BM1, BM2, DC2, FS1, FS2, HS2, IS1, IV2, ME1, ME2, and OS1.

ALCOAST 030/16; Reserve Supplemental Advancement - Update 1, added the following rates: GM1, IS2, MK1, MK2, MST1, OS2, PA2, and SK2.

See our Reserve Supplemental Lists Information guide for list placement procedure.


PPC Customer/SPO Newsletter January 2016

Published Date: Thu, 28 Jan 2016 13:00:01 CST

Issue 01/16 (January) of the PPC Customer Newsletter file in pdf format is now available.

In this issue:

  • January End-Month Payroll Processing Complete
  • New User Guide - Deleting Incorrect Career Sea Pay Neutral Time Rows
  • January Manic Monday Information
  • Required Order Notes (Remarks) for Overseas Transfers
  • February Enlisted Advancements
  • Direct Access Competency Dictionary Update
  • New SPO DA User Guide - Amending a PCS Order
  • New SPO DA User Guide - Viewing a Member's Leave Balance
  • 2015 W-2, 1099R, and 1095 Forms Update
  • Known Issue with CG Workstation and Links to "PDF" Files on Non-CG Sites
  • MAY 2016 SWE Eligibility Requirements and SWE Announcement Message
  • CGportal Known Issues: Timeout Warning Issue on Internet Explorer 11
  • Payroll Processing Terms
  • Known Issue: Personal Data, Birth Country and City
  • Known Issue: Unit Roster
  • CGHR: On the Radar Screen, 12 January
  • SPO Contact List Updated
  • Policy and Procedure Change for Processing FSGLI Forms (SGLV-8286A)
  • Cutoffs for November 2015 Servicewide Exam
  • 2016 Reserve Supplemental Advancement Lists Established
  • Supplemental and Striker Advancement Eligibility Lists Updated
  • 2016 Supplemental Advancement Lists Established
  • Processing Advance Pay Requests (Pay, BAH, OHA)
  • Monthly Monday Learning Opportunity
  • January 2016 DA Known Issues
  • New Policy and Procedure for Updating Educational Accomplishments
  • No Need to Forward Certain Designation Letters to EI-PDR
  • 2016 Payroll Processing Schedule
  • Thinking about a tax refund anticipation loan?
  • Free tax-filing service offered through CGSUPRT
  • 2016 Tax Season Opens Jan. 19 for Nation's Taxpayers

Pay and Personnel Center Newsletter Issue 01/16 (January)file in pdf format.


2015 W-2 and 1095 Forms Available in Direct Access

Published Date: Thu, 28 Jan 2016 13:00:01 CST

IRS forms W-2 and 1095 forms are now available in Direct Access. How to View and Print Your Year-End Tax Forms (PDF User Guide)

Please refer to the Frequently Asked Questions on the milConnect site if you have any questions about the 1095 form.


New User Guide - Deleting Incorrect Career Sea Pay Neutral Time Rows

Published Date: Thu, 28 Jan 2016 11:00:01 CST

Overlapping Career Sea Pay Neutral Time Rows: Prior to restarting Career Sea Pay (CSP)/Career Sea Pay Premium (CSPP) after a neutral time period, the SPO must review the CSP rows to ensure there are no overlapping dates within the rows. Overlapping dates will prohibit new rows being added/started. If overlapping dates exist, please follow this guidance to remove the incorrect row(s)file in pdf format. Then follow the Restarting Career Sea Pay following TDY guidefile in pdf format.


January Manic Monday Information

Published Date: Wed, 27 Jan 2016 14:00:01 CST

Happy Wednesday to Everyone!

I want to share my sincere thanks and appreciation to all of you who joined our first ever Manic Monday Mayhem session this week! The entire Procedures and Development staff hopes we were able to address and answer all of your questions and concerns expressed during the session! Here is the link to the January power point, the 2016 year-long schedule, and of course the questions and answers from the session.

Now, my apologies! As promised repeatedly during the session for a recording of the event, I have to share it was truly a Manic Monday for the staff as technical difficulties have prevented us from sharing the session. Please rest assured that the issues have been resolved and beginning with the February session all recordings will be posted.

Thank you so much for your continued interest and support of our products and services! Please feel free to contact us anytime or to request individual virtual training for you group. The request procedures can be found on the PPC Procedures page under the News tab.

Best Wishes for a successful and prosperous year!

Very Respectfully,

Karen S. Emmot
Supervisor Training Specialist
Procedures & Development
Pay & Personnel Center
785-339-2225


Required Order Notes (Remarks) for Overseas Transfers

Published Date: Wed, 27 Jan 2016 14:00:01 CST

These order notes (links below) are required to be added to every member who has PCS orders to an overseas location.

Background:

One issue the Overseas Screening Work Group needed to address was the mis-counseling of entitlements for members PCSing to an overseas location. The team coordinated with all overseas SPOs to consolidate the current ad hoc notes and create a organized format to be used on all PCS orders to an overseas unit. This standardizes the basic information required for any overseas order yet still allows for unit/region-specific information to be included. The linked document has been concurred by all receiving OCONUS SPOs.

Action:

Ideally these notes would be added within DA so PSC-opm-2/epm-2 assignment officers would just click to add them; unfortunately, that will not occur in the next few years. PSC-opm-2/epm-2 will attempt to manually include these notes on anyone receiving overseas orders, however they will not have the specifics for each location. Therefore, the receiving OCONUS SPOs (Kodiak, Ketchikan, Honolulu, Portsmouth, and Miami Beach) shall send these notes (with requisite data/information) to the departing SPO to ensure inclusion on the orders. This action opens the line of communication for discussion at orders counseling time to clarify items if the departing unit Admin YN and/or member have questions.

SPOs shall begin using these notes for all AY16 overseas PCS orders.

Thank you,

CDR Daryl Schaffer
Personnel Service Center
Business Operations - Capabilities Branch Chief PSC-BOPS-c


Direct Access Competency Dictionary Update

Published Date: Mon, 25 Jan 2016 11:00:01 CST

The Direct Access Competency Dictionaryfile in MS Excel format (a spreadsheet which shows all authorized competency codes and descriptions) has been updated by Comdt (CG-1B-1).

Changes made since last update (11 December 2015) are hi-lighted in blue text on the spreadsheet. Nine new competencies were added:

CompetencyTitle
VTSDIRVTS Director
VTSOPSVTS OPS
VTSTCVTS Training Coordinator
NSAMNat Sec Adjudicator Master
NSAJNat Sec Adjudicator Journeyman
NSAANat Sec Adjudicator Apprentice
SAMSuitability Adjudicator Master
SAJSuitability Adjudicator Jrnymn
SAASuitability Adjudicator Appren


New SPO DA User Guide - Amending a PCS Order

Published Date: Fri, 22 Jan 2016 15:00:01 CST

The Amending a PCS Orderfile in pdf format provides the procedures for the CG Servicing Personnel Office (SPO) to Amend a PCS Order that is in a Finished status. If a PCS Order is NOT in a Finished status, changes can be made without being in Amend mode.


New SPO DA User Guide - Viewing a Member's Leave Balance

Published Date: Thu, 21 Jan 2016 13:00:01 CST

This guidefile in adobe acrobat format provides the procedures for SPOs for viewing a member's leave balance in Direct Access.


2015 W-2, 1099R, and 1095 Forms Update

Published Date: Wed, 20 Jan 2016 13:00:01 CST

The Coast Guard Pay and Personnel Center (PPC) is in the process of printing and mailing calendar year 2015 IRS tax forms 1099R and W-2. IRS Forms 1099R and W-2 will be mailed by January 31, 2016 and will also be available in Direct Access after this date.

In accordance with the Affordable Care Act, PPC will also be mailing Form 1095, Health Care Coverage. On 28 December 2015, the IRS extended the deadline for agencies to mail IRS Form 1095 (https://www.irs.gov/pub/irs-drop/n-16-04.pdf) to 31 March 2016. IRS Form 1095 will be mailed out in accordance with IRS regulations prior to this deadline. It is important to note that IRS Form 1095 is not required to complete and file your 2015 individual tax return. Please see https://www.irs.gov/Affordable-Care-Act/Affordable-Care-Act-Tax-Provisions-Questions-and-Answers for more information. IRS From 1095 will also be available in Direct Access after mailings are completed.


Known Issue with CG Workstation and Links to "PDF" Files on Non-CG Sites

Published Date: Wed, 20 Jan 2016 11:00:01 CST

There is a configuration issue with Internet Explorer on Coast Guard Standard Workstations. When you click on a link to a form or other file that is Adobe Acrobat (PDF) file format which is not hosted on a Coast Guard site, the window will just show an "X":

IE Error

If this happens to you, just right-click on the original link to the file and select "Save target as..". This will download a copy of the form or file to your user directory.

Save as


MAY 2016 SWE Eligibility Requirements and SWE Announcement Message

Published Date: Tue, 19 Jan 2016 14:00:01 CST

The PPC (ADV) SWE Eligibility Requirements and SWE Announcement Message for the May 2016 SWE are posted below. The rating specific requirements shown in the blue boxes on the form are what our SWE program will be looking for in each members records when we create the online PDEs.

The Rating Competency Code is required for all ratings (except DV) to be entered into TMT after RPQs are completed and will auto-upload to DA to indicate that RPQs are complete. The RPQs and the Rating Competency Code "Effective Date" MUST be dated on or prior to 1FEB2016 to count for the May 2016 SWE. Because several ratings will be required to have the Rating Competency Code for the first time on this SWE, we're expecting inquiries on the subject when members review the online PDE and see the competency is missing. Any assistance you can provide to help the field understand this requirement is greatly appreciated. PDEs will be created and released in early February.


CGPORTAL KNOWN ISSUES: TIMEOUT WARNING ISSUE ON INTERNET EXPLORER 11

Published Date: Fri, 15 Jan 2016 11:00:01 CST

The Coast Guard is updating its workstations to Internet Explorer version 11. There is a known issue with this update and accessing the CGPortal (https://cg.portal.uscg.mil). Follow these instructions if you get a "timeout warning" upon logging on to the CGPortal.

Known Issues: Timeout Warning Issue on Internet Explorer 11

Description:

CG Portal has identified an issue regarding the timeout warning on Internet Explorer (IE) 11. The timeout warning will appear as soon as the user hits CG Portal and will continue to pop up after OK is clicked. This is due to the compatibility view settings. Please complete the workaround below to resolve this issue.

time out warning

Workaround:

  1. Open IE 11
  2. On the top ribbon, go to Tools > Compatibility View Settings
  3. Add uscg.mil

    compatibility_view

  4. Unselect "Display all websites in Compatibility View" and "Display Intranet sites in Compatibility View"

    NOTE: If these are already unselected, please disregard Step 4.

  5. Click Close
  6. Close All IE windows
  7. Re-open IE and navigate to CG Portal


Known Issue: Personal Data, Birth Country and City

Published Date: Fri, 15 Jan 2016 11:00:01 CST

The recent update in Direct Access defaulted everyone's birth country to USA and blanked out the birth city. While waitng for this issue to be resolved, SPOs will need to correct the data for their members when it is needed for Reenlistments, separations (DD-214), member needing it for security clearance, etc.


Known Issue: Unit Roster

Published Date: Wed, 13 Jan 2016 12:00:01 CST

The DA Unit Roster is not working due to a coding problem when importing data from the PCS orders component. This is being worked on. There is no need to report Unit Roster issues to PPC until this issue is resolved.


January Mid-Month Payroll Processing Complete

Published Date: Wed, 13 Jan 2016 10:00:01 CST

"Payslips" for 15 January pay day are available in Direct Access. Report any discrepancies through the P&A Office (Admin) to the SPO. If SPOs cannot address or need assistance, the SPO will submit trouble ticket. Payslips can be accessed via the Self-Service "View" menu. Refer to this guide for an overview of the new payslip.

The Mid-Month January pay date is 15 January 2015. Paydays are the 1st (end of month (EOM)) and the 15th (Mid-Month) of each month, or the business day preceding the 1st or the 15th if either should fall on a federal holiday, Saturday or Sunday. Members should not set up automated payments or assume funds will be available prior to published paydays. Members should verify with their financial institutions as to the actual time funds are available to their account.


CGHR: On the Radar Screen, 12 January

Published Date: Wed, 13 Jan 2016 09:00:01 CST

Welcome to the latest issue of CGHR: On the Radar Screen. You can access the newsletter when (and how) it's convenient for you - from work, from home, your smartphone, or your tablet. CGHR is your calendar for upcoming training and professional development events, as well as time-sensitive news.

You can read CGHR in its entirety by going to http://www.uscg.mil/hq/cg1/cghr/2016/1.12.16.asp.

If you have trouble accessing any of the newsletter links from your Coast Guard workstation, forward this email so you can read CGHR at home (or share with your family).

In this issue, you will find:

  • On the Horizon
  • Articles and Resources
  • Tips and Tricks
  • Coast Guard All Hands and Compass Blogs
  • Recent Messages
  • CG SUPRT
  • Infographic

Earlier issues of CGHR can be accessed at http://www.uscg.mil/hq/cg1/cghr/default.asp.


SPO Contact List Updated

Published Date: Tue, 12 Jan 2016 11:00:01 CST

The SPO Contact list has been updated to reflect the following changes:

  1. SPO at SFO Eastern Shore (007649) has been dis-established and all assigned departments have been moved to the Base Portsmouth SPO (042030).
  2. SPO (007651) at SFO SW Harbor has been dis-established and all records transferred to Base Cape Cod SPO (045431).
  3. The Department ID for TRACEN Yorktown SPO changed from 005777 to 046734.

SPO Contact List Download Link (Excel Spreadsheet Format)file in excel format (CGPortal Link)


Policy and Procedure Change for Processing FSGLI Spouse Coverage Election and Certificate (SGLV-8286A)

Published Date: Tue, 12 Jan 2016 09:00:01 CST

Per E-Mail ALSPO B/16, the SGLV-8286A form is only to be completed when a member is reducing coverage, declining coverage, increasing coverage, restoring coverage, or applying for coverage when member-married-to-member. This form is not required when a member, who is subject to automatic coverage, accepts the automatic coverage.

The form is not intended for use during annual validation or PCS reporting in where the purpose is to "continue" or "validate" previously existing coverage. Completing the form unnecessarily during these circumstances creates confusion and frequently causes OSGLI to mistakenly deny coverage under the assumption that the member is applying for previously declined or reduced spouse coverage.

E-Mail ALSPO B/16; Policy and Procedure Change for Processing FSGLI Spouse Coverage Election and Certificate (SGLV-8286A)file in pdf format


Cutoffs for November 2015 Servicewide Exam

Published Date: Mon, 11 Jan 2016 15:00:01 CST

ALCGENL message 004/16 (CGPortal link) establishes the cutoffs for advancements for participants of the November 2015 servicewide exam.


2016 Supplemental Advancement Lists Established

Published Date: Fri, 08 Jan 2016 10:00:01 CST

ALCOAST 009/16; Active Duty Supplemental Advancement, establishes 2016 supplemental advancements for BM2 and FS2. Also see our Active Duty Supplemental and Striker Lists Information guide for list placement procedure.


Processing Advance Pay Requests (Pay, BAH, OHA)

Published Date: Thu, 07 Jan 2016 14:00:01 CST

Due to recent upgrades in Direct Access 9.1 there has been a process change in entering Advance Pay / BAH / OHA.

Previously the "Payment Date" and "Repayments Start" fields could be left blank.

This is no longer allowed.

It is now MANDATORY that a valid date be entered into those fields. Failure to do so will give you an error code and will not let you save the transaction.

The Processing Advance Pay Requests (Pay, BAH, OHA) user guide has been updated to reflect the change.


Monthly Monday Learning Opportunity

Published Date: Wed, 06 Jan 2016 16:00:01 CST

Manic Monday Mayhem

PPC Procedures & Development proudly presents a monthly virtual extravaganza bringing the latest known issues, review of newly released information, best practices for the coming month, and Q&A no holds barred!

NO REGISTRATION REQUIRED

1300 Central Standard Time
60 minute session

Link >>>>https://dhsconnect.connectsolutions.com/manicmonday/<<<< Link

Monday poster

January 25, 2016
February 29, 2016
March 28, 2016
April 25, 2016
May 23, 2016
June 27, 2016
July 25, 2016
August, 29, 2016
September 26, 2016
October 24, 2016
November 28, 2016
December 19, 2016


January 2016 DA Known Issues

Published Date: Wed, 06 Jan 2016 15:00:01 CST

Couple of things to pass with the recent upgrade of DA 9.1.

First, all the old DA 8.0 paths that we are used to will lead you to blank pages. The more popular ones were Administer Workforce and Develop Workforce. You must navigate to the DA 9.1 pages to get to the information you need. Please use our tutorials on the P&D website to navigate to these pages. The major changes that were migrated are: Enlisted Evaluations, Electronic Training Requests, Training Administration System, Disciplinary Actions, and General Absences. Tutorials for these are also available on P&D's website.

Nobody's roles have changed. But what we have found is that some roles currently don't have access to the pages/functionality that they need. We are working with CG-631 to get these resolved. For example, ESOs and Training Officers are not able to enter test scores (Note: As of 1/29/2016, ESO and Training Officers can update test results).

Educational Degrees - Only the CG Institute can enter/change/delete any educational degrees. See this post for the new procedure.

TDY Orders - The functionality to edit orders issued by TQC has been locked down. Any amendments must be done via memo amendment. Ensure you coordinate with TQC if applicable.

The following issues have been reported: Everyone's birth country is set to USA and birth city is blank (Note: While waiting for this issue to be resolved, SPOs will need to correct the data for their members when it is needed for Reenlistments, separations (DD-214), member needing it for security clearance, etc.) Unable to get to pre-DA 9.1 SEP Auths and TDY/PCS Orders.


No Need to Forward Search Suspension Authority or Mission Coordinator Designation Letters to EI-PDR

Published Date: Wed, 06 Jan 2016 11:30:01 CST

ALCOAST 460/15, which announced the creation of competencies for Active Search Suspension (ACTUS) Authority and Search and Rescue Mission Coordinator (SMC), is causing some confusion in the field. The message directs all ACTSUS and SMC designees to forward their designation letters to their SPOs for inclusion in their "Electronic PDRs". What this means is for the SPO (or, if the member is at a unit served by a Pay & Administration (P&A) Office), is for the SPO or P&A to update the member's competencies in Direct Access. Do not forward the designation letters for inclusion in the EI-PDR. Per the PDR Manual, the "Electronic PDR" is a combination of the imaged documents in the EI-PDR and the data in Direct Access. Entering competency designations in both is redundant and not authorized.


2016 Payroll Processing Schedule

Published Date: Wed, 06 Jan 2016 10:30:01 CST

The 2016 Coast Guard Active Duty and Reserve Payroll Processing Schedule is available in three different formats:


Thinking about a tax refund anticipation loan? DoD regulation limits interest rates for military, families

Published Date: Wed, 06 Jan 2016 10:00:01 CST

Most of us have heard the horror stories of payday loan offices and used car lots charging military members interest rates that are through the roof. Some service members find it difficult to get out of a cycle of debt that grows faster than they can repay.

DoD was tasked by law (National Defense Authorization Action for Fiscal Year 2007) to draft a Predatory Lending regulation which protects service members and their families from unscrupulous loan products. The regulation was written and enforcement began on October 1, 2007, and sets the max interest rate allowed is 36 percent.

Military members and families are often targeted by payday lenders. Payday loans are short-term cash loans based on the borrower's personal check held for future deposit or electronic access to the borrower's bank account. Borrowers write a personal check for the amount borrowed plus the finance charge and receive cash. In some cases, borrowers sign over electronic access to their bank accounts to receive and repay payday loans. Lenders hold the checks until the next payday when loans and the finance charge must be paid in one lump sum. To pay a loan, borrowers can redeem the check for cash, allow the check to be deposited at the bank, or just pay the finance charge to roll the loan over for another pay period.

Since October 2007, the Federal regulation has prohibited creditors from making payday loans, vehicle title loans and tax refund anticipation loans to active duty service members and their dependents with annual percentage rates over 36 percent. Knowing the rules can help military members understand their rights, and to report violators to their Coast Guard Legal Assistance office.

To avoid debt, consider financial management courses and personalized support from financial management specialists offered through CGSuprt.

Coast Guard Personnel now have FREE access to a personal financial management program, My Secure Advantage (MSA).

CGSuprt is pleased to offer all eligible Coast Guard Personnel enhanced personal financial management services with our new Financial Wellness program, MY Secure Advantage. The program provides one on one Money Coaching, a personalized website with helpful tools and calculators, Financial Education classes and more!

A Money Coach provides live Financial Education webinars twice a month on a variety of financial topics, with a brief Q and A session at the conclusion of the presentation. Registration for the webinars is open to all eligible Coast Guard Personnel and their family members.

You may work with a Money Coach on topics such as Debt, Budgeting, Spending, Retirement, Taxes, Credit, Investing and much more. This program is packed with many more benefits and includes fun raffles and prizes for items such as gift cards, apple TV's and ipads! Call 855-CGSUPRT to get started and ask for the MSA Financial Wellness Benefit!

To activate your personal Money Coaching website, please CLICK HERE.

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Free tax-filing service offered through CGSUPRT

Published Date: Wed, 06 Jan 2016 10:00:16 CST

The Internal Revenue Service 2016 tax season begins 19 January. Starting January 12, CGSUPRT will offer free 2015 tax return filing services from H&R Block. This free offer is only valid if you access H&R Block through the link on the CGSUPRT website.

Summary

You must start your return from the CG SUPRT H&R Block Tax Software link to access this free offer.

The IRS will begin processing efile returns on January 19, 2016. If you complete your returns with the H&R Block Tax Software service offered through CG SUPRT prior to the 19th of January, your files will be held in a pending status. Once efile opens, the system automatically submits the return to the IRS.

This is the same free tax preparation program you may have used in past years. So, if you created an H&R Block account last year, your login credentials for that account will still work and you will be able to access last year's personal tax information.

For technical assistance with the H&R Block Tax Software tool, please call 1-800-HRBLOCK (472-5625).

To learn more about the H&R Block Tax service, please see the FAQs.

If you have questions about this tax service or about your own tax returns, please call 855-CG SUPRT (247-8778) and ask to schedule an appointment with a CG SUPRT tax consultant. Trained tax consultants are available 5 days a week (Monday - Friday) from 9 a.m. to 8 p.m., EST by appointment.

Best practices for filing your taxes

  • Have all of your documents and information ready when preparing your taxes-Social Security number, TIN's, W-2's, 1099 forms, 1095 forms (See Affordable Care Act (ACA) and Federal Income Tax Filing Requirements") expense documents, bank account information in case of refund, etc.
  • Be sure to disclose all of your income from the year-including wages, investments, etc.
  • Determine the best way to file for yourself-prepare your taxes online, paper file, or take them to a preparer.
  • File early-it's best to do it once you receive all of your documents, reducing the risk of misplacing them, reducing the wait time of receiving a refund, and/or avoiding penalties for late filing.
  • Know the deadline for filing your taxes-it is not always the same date every year. This year it is Monday, April 18, 2015.

Eligibility

The following are eligible for the CG SUPRT tax service:
  • All Active-duty and selected reserve members of the U.S. Coast Guard.
  • Spouses and dependent children of the services noted above, and who are authorized in DEERS.
  • All civilian employees (GS) of the U.S. Coast Guard
  • Household members and dependents of U.S. Coast Guard civilian employees.


2016 Tax Season Opens Jan. 19 for Nation's Taxpayers

Published Date: Wed, 06 Jan 2016 10:00:16 CST

Following a review of the tax extenders legislation signed into law last month, the Internal Revenue Service announced today that the nation's tax season will begin as scheduled on Tuesday, Jan. 19, 2016.

The IRS will begin accepting individual electronic returns that day. The IRS expects to receive more than 150 million individual returns in 2016, with more than four out of five being prepared using tax return preparation software and e-filed. The IRS will begin processing paper tax returns at the same time. There is no advantage to people filing tax returns on paper in early January instead of waiting for e-file to begin.

The filing deadline to submit 2015 tax returns is Monday, April 18, 2016, rather than the traditional April 15 date. Washington, D.C., will celebrate Emancipation Day on that Friday, which pushes the deadline to the following Monday for most of the nation. (Due to Patriots Day, the deadline will be Tuesday, April 19, in Maine and Massachusetts.)

The IRS urges all taxpayers to make sure they have all their year-end statements in hand before filing, including Forms W-2 from employers, Forms 1099 from banks and other payers, and Form 1095-A from the Marketplace for those claiming the premium tax credit.

Although the IRS begins accepting returns on Jan. 19, many tax software companies will begin accepting tax returns earlier in January and submitting them to the IRS when processing systems open.


PPC Customer Newsletter December 2015

Published Date: Wed, 06 Jan 2016 10:00:16 CST

Issue 12/15 (December) of the PPC Customer Newsletter file in pdf format is now available.

In this issue:

  • Defense Travel Management Office Allowances and Regulations Update
  • Known Issue: SATO-GETTHERE On-Line Booking Tool
  • PCS Mileage (MALT) and TDY Mileage Rates
  • New Directive Issued: Military Qualifications and Insignia, COMDTINST M1200.1
  • Enlisted Accessions, Evaluations, and Advancements Manual Updated
  • January Enlisted Advancements
  • Discussion: Processing the 2016 High Year Tenure (HYT) Candidates
  • How to Cancel a Reserve Active Duty Order
  • November 2015 Servicewide Exam Advancement Eligibility List Posted
  • December Mid-Month Payroll Processing Complete
  • CG-7421B Direct Access User Role Designation Form Revised
  • Direct Access Competency Dictionary Update
  • Known Issue: E-Resume Error Upon Submit
  • Viewing CWO Board E-Resume Endorsements
  • Action needed: 2015 income tax filing for health care coverage
  • CGHR: On the Radar Screen December 08, 2015
  • Modernized Retirement - National Defense Authorization Act 2016
  • Defense Travel Management Office Allowances and Regulations Update
  • Supplemental and Striker Advancement Lists Updated

Pay and Personnel Center Newsletter Issue 12/15 (December)file in pdf format.


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Published Date: Wed, 06 Jan 2016 10:00:16 CST

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SPO News Archive 2015

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