R 152057Z MAR 11


SUBJ: REAL PROPERTY ASSET RECORD ENROLLMENT: SITE VISIT PLAN FOR ATC

MOBILE AND CG GULF STRIKE TEMA-25 APR 11

1. IN 2010 THE CG SUCCESSFULLY IMPLEMENTED FORMAL CAPITALIZED

PERSONAL PROPERTY PHYSICAL INVENTORY PROCEDURES. AS A RESULT OF THIS

EFFORT THE CG IMPROVED ITS ASSET ACCOUNTABILITY, FINANCIAL AND

OPERATIONAL REPORTING CAPABILITIES AND IS ONE STEP CLOSER TO

ACHIEVING AUDIT-COMPLIANCE WITH THE CFO ACT. BUILDING ON THIS

MOMENTUM COMDT (CG-852), COMDT (CG-43), SILC AND CEUS ARE WORKING

TOGETHER TO ADD REAL PROPERTY TO THE EXISTING CAPITALIZED PROPERTY

PHYSICAL INVENTORY PROCEDURE. TO ACCOMPLISH THIS GOAL A SIX-PERSON

ENROLLMENT TEAM WILL TRAVEL TO YOUR LOCATION TO PHYSICALLY IDENTIFY,

MEASURE AND RECORD REAL PROPERTY ASSETS. AFTER COLLECTING OVER 20

DIFFERENT DATA ELEMENTS, THE TEAM WILL RECONCILE AND UPDATE THE

VALIDATED DATA TO THE ORACLE FIXED ASSETS MODULE (FAM) AND SHORE

ASSET MANAGEMENT SYSTEM (SAMS) TO ENSURE CG

RECORDS ACCURATELY REFLECT OUR ASSET POSITION.

2. DEFINITION: REAL PROPERTY IS ANY BUILDING, LAND OR STRUCTURE OWNED

OR LEASED BY THE CG.

3. ENROLLMENT TEAMS: IN GENERAL, TEAMS WILL CONSIST OF ONE CFO (COMDT

CG-8) REPRESENTATIVE, ONE OR MORE REAL PROPERTY ACCOUNTABILITY

SPECIALIST AND THREE OR MORE ADDITIONAL PERSONNEL FOR SUPPORT.

4. UNIT REQUIREMENTS: REQUEST A UNIT REPRESENTATIVE BE AVAILABLE

AS NEEDED FOR ASSET IDENTIFICATION PURPOSES AND ON-SITE LOGISTICAL

COORDINATION. THIS INDIVIDUAL SHOULD BE THE LOCAL ENGINEERING SUPPORT

REPRESENTATIVE, (EO, FE OR EPO), OR DESIGNATED ALTERNATE IN THEIR

ABSENCE.  IF AN ALTERNATE IS ASSIGNED, THEY MUST MEET THE FOLLOWING

CRITERIA: 1) MINIMUM E5 2) MUST HAVE AT LEAST 2 YEARS AT THE UNIT 3)

MUST BE AVAILABLE FOR THE DURATION OF THE VISIT 4) MUST HAVE ACCESS

TO LOCAL ENGINEERING DOCUMENTS SUCH AS SITE PLANS AND OTHER DRAWINGS

AS WELL AS OTHER SUPPORTING DOCUMENTS AS REQUESTED.  THE ATC MOBILE

AND GULF STRIKE TEAM UNITS ARE DIRECTED TO PROVIDE POC NAMES TO CWO

WAYNE SAINIO (757-628-4966) BY COB 25 MAR 11.  ONCE THESE NAMES ARE

RECEIVED, SPECIFIC SITE LOGISTICS WILL BE COORDINATED BY THE SITE

VISIT TEAM LEADER VIA SEPCOR.  EVERY EFFORT WILL BE MADE TO ADJUST TO

EXISTING UNIT SCHEDULE AND TO MINIMIZE UNIT IMPACT.

DURING THE SITE VISIT, ID PLACARDS WILL BE ATTACHED TO BUILDINGS AND

STRUCTURES CURRENTLY LISTED ON THE UNITS SHORE FACILITY INVENTORY

(SFI). FOR ASSETS DISCOVERED DURING THE SITE VISIT, ADDITIONAL

PLACARDS WILL BE MAILED TO THE UNIT TO ATTACH TO THOSE SPECIFIC

BUILDINGS AND STRUCTURES IDENTIFIED AS NEW FOUND ASSETS. LAND

IDENTIFICATION WILL BE ADDRESSED AT A LATER DATE. THE

MARKING PLACARDS WILL HELP THE UNIT DURING FUTURE PHYSICAL

INVENTORIES TO IDENTIFY EACH UNIQUE ASSET BY ITS ASSIGNED REAL

PROPERTY UNIQUE IDENTIFIER (RPUID).

6. ATC MOBILE AND GULF STRIKE TEAM ENROLLMENT TIMELINE.

   A. 25 MAR 11: LIST OF POCS FOR EACH RESPECTIVE SITE SHALL BE

FORWARDED AS PER PARAGRAPH 4 ABOVE.

   B. 8 APR 11: SITE DRAWINGS AND SFI REPORTS WILL BE MAILED TO UNITS

FOR REVIEW BY THEIR RESPECTIVE ENGINEERING STAFFS.

   C. 11 THRU 20 APR 11: ENROLLMENT TEAM WILL FINALIZE TRAVEL PLANS

AND

CONTACT ATC MOBILE AND GULF STRIKE TEAM COMMANDS WITH TENTATIVE

ITINERARY AND TO DISCUSS DISCREPANCIES NOTED WITH SITE PLANS AND SFI

REPORTS PROVIDED EARLIER

   D. 25 APR 11: REAL PROPERTY ENROLLMENT TEAMS ARRIVE ATC MOBILE

AOR.

   E. 25 THRU 29 APR 11: ENROLLMENT TEAM PHYSICALLY

IDENTIFIES REAL PROPERTY ASSETS, LOGS REQUIRED DATA ELEMENTS FOR

FAMAND SAM UPDATES AND MARK KNOWN BUILDINGS AND STRUCTURES WITH

UNIQUE IDS (RPUID) PLACARDS.

   F. 02 THRU 29 MAY 11: ORACLE FAM AND SAM RECORDS ARE UPDATED BASED

ON SITE VISIT RESULTS. UNIT SITE PLOTS AND PHOTOS ARE UPDATED AND

STORED IN CG TIMS DATABASE.

   G. 6 JUN 11: PLACARDS FOR NEW FOUND ASSETS ARE MAILED TO CG UNITS.

NOTE: ALL PLACARDS SHALL BE AFFIXED TO RESPECTIVE ASSETS WITHIN 30

DAYS OF RECEIPT.  INSTRUCTIONS FOR AFFIXING PLACARDS WILL BE PROVIDED

WITH THE PLACARDS.

7. THE ITINERARY WILL BE POSTED TO THE CG PORTAL BY COB 20 APR 11

ALONG WITH CLEARANCE INFORMATION FOR TEAM MEMBERS. PORTAL SITE:

HTTPS://CGPORTAL.USCG.MIL/CTL/AEG4ME.

8. POCS: MR. FRANK PINION, SILC RPAO, (757) 628-4969 AND MAT3 WAYNE

SAINIO, (757) 628-4966.

9. INTERNET RELEASE AUTHORIZED.