R 062041Z JAN 12

ALCGPSC 003/12
SUBJ: GOVERNMENT TRAVEL CHARGE CARD (GTCC) MISUSE, USE OF THE CARD
FOR EXPENSES OTHER THAN THE CARDHOLDER
A. GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM, COMDTINST 4600.14B
B. DHS FINANCIAL MANAGEMENT POLICY MANUAL
C. COAST GUARD TRAVEL DEBIT CARD PROGRAM, COMDTINST 7210.2
1. CARDHOLDERS AND COMMANDS ARE REMINDED THAT PER REFS (A) AND (B),
USE OF THE GTCC FOR EXPENSES FOR INDIVIDUALS OTHER THAN THE ACTUAL
CARDHOLDER IS PROHIBITED AND CONSTITUTES MISUSE.
2.  SOME EXAMPLES OF PREVIOUSLY IDENTIFIED SCENARIOS ARE PROVIDED
BELOW:
A. GROUP MEALS.  USE OF THE GTCC TO PAY FOR MEALS FOR OTHERS AND
COLLECTING CASH TO COVER A TAB IS PROHIBITED.  GROUP MEALS ARE A
SPECIFIC EXEMPTION FOR THE REQUIRED USE OF THE CARD AND PERSONAL
CREDIT CARDS OR CASH SHOULD BE USED WHEN INDIVIDUAL CHECKS ARE NOT
ISSUED BY THE RESTAURANT.
B. GROUP HOTEL RESERVATIONS.  USE OF THE GTCC TO RESERVE HOTEL ROOMS
FOR OTHERS IS NOT RECOMMENDED.  CARDHOLDERS WHO RESERVE ROOMS ARE
RESPONSIBLE FOR CANCELING ANY UNNEEDED RESERVATIONS PRIOR TO THE
HOTELS DEADLINE.  CARDHOLDERS WHO FAIL TO CANCEL RESERVATIONS ARE
PERSONALLY LIABLE FOR ANY CHARGES INCURRED AND WILL BE HELD
ACCOUNTABLE PER REF (A) AND (B).  WHEN A BLOCK OF ROOMS NEED TO BE
RESERVED AND THE HOTEL REQUIRES A CREDIT CARD TO SECURE THE
RESERVATIONS, CARDHOLDERS SHOULD CONTACT THEIR SUPPORTING PROCUREMENT
OFFICE TO HANDLE THE TRANSACTION OR HAVE EACH TRAVELER RESERVE THEIR
OWN ROOM.
C.  DEPENDENT EXPENSES.  MEMBERS SHALL NOT PURCHASE DEPENDENT
TRANSPORTATION, LODGING, OR MEALS USING THEIR GTCC.  TRANSPORTATION
TICKETS FOR DEPENDENTS MUST BE CHARGED TO THE CENTRAL BILLED ACCOUNT
(CBA).  LODGING AND MEALS OTHER THAN FOR THE ACTUAL CARDHOLDER SHALL
BE PROCURED USING AUTHORIZED TRAVEL ADVANCES.
3.  COMMANDS SHOULD REVIEW THEIR DEPENDENT EVACUATION PROCEDURES TO
ENSURE NO CONFLICT WITH THIS POLICY EXISTS.  USE OF TRAVEL ADVANCES
AND PERSONAL CREDIT CARDS OR THE DEBIT CARD PROGRAM CONTAINED IN REF
(C) SHOULD BE EMPLOYED TO FACILITATE THE TIMELY AND SAFE EVACUATION
OF DEPENDENTS DURING EMERGENCY SITUATIONS.  THE LIST OF THE CURRENT
15 COMMANDS WITH DEBIT CARD ACCOUNTS IS AVAILABLE AT
HTTP://WWW.USCG.MIL/PSC/BOPS/GOVTRVL/ UNDER THE DEBIT CARD TAB.
COMMANDS DESIRING TO ESTABLISH THEIR OWN DEBIT CARD ACCOUNT SHOULD
REVIEW REF (C).
4. CARDHOLDER SPECIFIC QUESTIONS SHOULD BE DIRECTED TO THEIR TRAVEL
MANAGER.  THE LIST OF TRAVEL MANAGERS IS AVAILABLE AT
HTTP://WWW.USCG.MIL/PSC/BOPS/GOVTRVL/.
5.  QUESTIONS ON THIS POLICY OR THE GTCC PROGRAM SHOULD BE DIRECTED
TO MS. CARLENE CURRY AT E-MAIL EVELYN.C.CURRY(AT)USCG.MIL, OR MR.
MATT RUCKERT AT E-MAIL MATTHEW.T.RUCKERT(AT)USCG.MIL.
6. RELEASED BY RADM D. R. MAY, COMMANDER, CG PERSONNEL SERVICE
CENTER.
7. INTERNET RELEASE AUTHORIZED.